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DEPT. OF PERSONNEL & ADMINISTRATIVE REFORMS
GOVERNMENT OF KARNATAKA
DEPARTMENT OF CABINET AFFAIRS
AND
DEPARTMENT OF PERSONNEL AND
ADMINISTRATIVE REFORMS
ANNUAL
REPORT
FOR
1994 - 1995
INTRODUCTION
The department of Cabinet Affairs
and the Department of Personnel and
Administrative Reforms mainly deals with -
a) The Personnel Management "of
the State Government and
ensures implementation of
policies relating to Personnel
Management in various Depart
ments; and provides advice
and guidence in all service
matterso
b) Various aspects concerning the
improvements in administration
with a view to increasing work
efficiency and suggesting
measures for improvement in the
quality of work in every sphere
of administrations
— 2
- 2O“
FUNCTIONS
Functions comprise three broad groups
as under:
1x__NQDAL_FUSCTI0NS:-
1)
Formulation of personnel policies on
matters relating to recruitment,
promotion and conditions of service.
2)
Reservation for SC/ST and other
Backward Classes in service.
5)
Morale in services including
administrative discipline and
vigilance.
4)
Staff Welfare.
5)
'-^raining.
6)
Research in Personnel administration.
Il_x_SUBSTANTIVE_FUNCTIQNS;-
1)
Controlling and regulating I.A.S. the
State Services like K.A.S. and the
State Secretariat Services.
2)
Personnel Management.
O o3
3)
Handling Departmental Inquiry cases
against Officers working under the
administrative control of D.P.A.E.
4)
Formulation of training policies
and training programmes in the
field of Public Administration.
IXIx_-iPMINISTBATIVE_MATTiBS_CONNECTED_WITHi
1)
Karnataka Public Service Commission
2)
Karnataka Lokayukta
J)
Hecruitment Committee.
4)
Administrative Training Institute,
Mysore.
5)
District Training Institutes (18)
6)
Karnataka Government Secretariat
Training Institute, Bangalore.
7)
Karnataka administrative Tribunal.
8)
Karnataka High Courto
XVx__ADMINISTBiiTIVE_REFOgMSi
1)
To provide management consultancy
service to the Secretariat Depart
ments and Heads of Departae nts.
4
“ 4 -
2)
To promote and. develop management
efforts in the Government.
5)
To disseminate information on
administrative practices and modern
management system.
Zx_-ELECTIONS£
1) The biennial elections were held for
Rajya Sabha and Legislative Council on
17.2.1994 and 9.6.1994 respectively., The
biennial elections to Legislative Council
in respect of 6 graduates and teachers
constituencies were held on 15.6.1994 and
the general elections to Legislative
Assembly were held on 23.11.1994 and
1.12.1994.
ELECTORATE!
2) The work, of Special Revision of
Electoral Rolls of the State was conducted
taking 1.1.1994 as the qualifying date and
the Electoral Rolls have been finally
published on 12.8.1994.
“ 5.
Action is being taken for issuing
Identity Cards with photographs to all the
Voters in Karnataka .-.as directed by the
Election Commission of India,,
5)
A portion of the expenditure incurred
on election establishment was reimbursed
by Government of Indiao
The Secretariat Library Committee
consisting of 15 members has been newly
forme! under the Chairmanship of the
Additional Chief Secretary,, Luring the
current year total 2,201 Books were
purchased,. The total number of Library
members was 2900 and the total number of
bocks in the Library is 95&5O in the year
1994.
Various steps are being taken for
converting the Secretariat Library into an
Information Centre.
- 6.
o
VXI._KARNATAKA_STATE_BUR£AU_OF_PUBLIC
ENTERPRISES;
1. K.S.B.P.E. was established, in 1980 as
a nodal organisation to service the Public
Enterprises Supervisory Board and the
Public Sector Enterprises. The main
functions of the K.S.B.P.E. are;
1 ) To prepare annual reports on the
working of the State PSEs for
presentation to the State Legisla
ture and such other reports as
Government may cull forc
.
r
2) To service'“the Supervisory Board.
5) To Co-ordinate the work relating
to the examination of the PSEs by
Legislature Committee.
4) To Co-ordinate management training
for the workmen of
middle and
managerial cadre of PSEs.
2«
The applicability of the Sick Indust
rial Companies (Special Provisions) Act9
1985 to the various sick and potentially
—7
- 7 sicK companies is being examined by the
KSBPE and the various departments are
being advised to take necessary follow
up action in the matter.
TEAINING_O£_SMHiOIgBS_OF_HJgLlC_SECTO3
WSBTAKIfiftg;
j>0
Training is being imparted to the
Employees of PSEs at various level in
topics of relevance for management,
covering efficiency, financial, personnel,
productivity, corporate planning etc.
These training programmes have been
organised in collaboration with special
ised and reputed institutes.
4.
The Karnataka State Bureau of Public
Enterprises has been assisting the two
Committees of Legislature i.e., the public
Enterprises Committee and the Account
Committee in their work relating to the
work before the legislature and it has
taken steps to see that the PSEs furnish
t>es-6 ■ a.
“ 6
- 8 acceptable replies to all the observations
of the Accountant General, The clearance
of old objections due to the efforts of
KSBPE has been considerably clearedo
5o
Meetings were held under tte Chairman
ship of the Chief Secretary for the early
completion of the annual accounts pendingo
VlJX£_TSg_ABMIUI§TgATIVS_TRAjNING_I.ZJ§TIXUTg
UXSORg:
The Administrative Training Institute
Mysore and District Training Institutes
have been established respectively in
order to train Officers in Government
service belonging to various caders and to
meet the demands of training of Group-C
and D employees of various departments
of the Government,, During 1994-“95t the
Administrative Training Institute9 has so
far conducted 55 various programmes and
imparted training to "8155 Officers.,
Similarly the District Training Institutes
“ 7 "
cick companies is being examined by the
KSBFE and the various -Departments are
being advised to take necessary follow
up action in the matter..
TBAiNING-_OE_SIiCHiOIEES_QF_PUS1lC_SECTOR
WffiSBTAKIggg;
io
Training is being imparted to the
Employees of PSEs at various level in
topics of relevance for management,
covering efficiency9 financials personnel,
productivity, corporate planning etc.
These training programmes have been
organised in collaboration with special
ised and reputed institutes.
4.
The Karnataka State Bureau of Public
Enterprises has been assisting the two
Committees of Legislature ioeOf the public
Enterprises Committee and the Account
Committee in their work relating to the
work before the legislature and it has
taken steps to see that the PSEs furnish
s'6 • a.
- 6
A,
-
8
-
acceptable replies to all the observations
of the Accountant General, The clearance
of old objections due to the efforts of
KSBPE has been considerably cleared.
5o
Meetings were held under tte Chairman
ship of the Chief Secretary for the early
completion of the annual accounts pending.
XIJI*_XBE_ABUIBJSI8ATIYE_TRAI3IN£.IB5IIIUIE
MXSORg;
The Administrative Training Institute
Mysore and District Training Institutes
have been established respectively in
order to train Officers in Government
service belonging to various caders and to
meet the demands of training of Group-C
and D employees of various departments
of the Government. During 1994“95> the
Administrative Training Institute, has so
far conducted 55 various programmes and
imparted training to 1153 Officers.
Similarly the District Training Institutes
- 9
“ 9 “
have conducted 254 training workshops by
training 7666 personnelo The Government
is seriously considering the proposal of
opening District Training Institute at
Bidar and Chikmagalur District during
the current year.
2O
An institution called abdul Nazeer
Sab State Rural Development Institution
was established to arrange training
programme to Officers implementing the
Rural Development Schemes and to the
elected representatives under the
European Economic Community Programme.
5.
Steps are being taken for upgrading
Mysore, Bangalore, Gul barge and Dharwar
District Training Institutions of the
State during the year 1995 for the
purpose of imparting training to *B*
Group Officers at the Divisional Level
by decentralising the training programme
conducted at the Administrative Training
Institutes and in view of lessening the
-10
10
work load, of the administraxive Training
Institute0
4<>
Chit of the grants of Rs<J ,00,20,000
sanctioned, to the Administrative Training
Institute for the current year,
fco 56 C5'S P91&“00 have been spent so far®
Out of the grants &O1,57,50,000-00
sanctioned to the District Training
Tnstitutes, «so59»95 s928-00 have been spent
so far®
5o
It is contemplated for affiliation of
all District Training Institutes through
tele-conferencing in the Panchayath Raj and
Rural Development Trainings® In this
connection it is contemplated to provide
SoT.Dofacilities and T®V®s with Dish Antenna
system to all the District Training Insti
tutes® A HUDCC Foundation has been establi
shed under the HUDCO financial assistance
from the year 1994-95 o
“ 11
“ 9 “
have conducted 254 training workshops by
training 7666 personnelo The Government
is seriously considering the proposal of
opening District Training Institute at
Bidar and Chikmagalur District during
the current year«
2O
An institution called abdul Nazeer
Sab State Rural Development Institution
was established to arrange training
programme to Officers implementing the
Rural Development Schemes and to the
elected representatives under the
European Economic Community Programmeo
5o
Steps are being taken for upgrading
Mysore, Bangalore, Gul barge and Dharwar
District Training Institutions of the
State during the year 1995 for the
purpose of imparting training to ’B'
Group Officers at the Divisional Level
by decentralising the training programme
conducted at the .Administrative Training
Institutes and in view of lessening the
"10
10
work load of the Administrative Training
Instituteo
4o
Out of the grants of fed ,00e20s000
sanctioned to the Administrative Training
Institute for the Current year9
feo 56c56»916~OO have been spent so far»
Out of the grants fed,37»50,000-00
sanctioned to the District Training
institutes, fe<>59 995 9928-00 have been spent
so faro
5O
It is contemplated for affiliation of
ail District Training Institutes through
tele-conferencing in the Panchayath Ra^ and
Rural Development TrainingSo In this
connection it is contemplated to provide
S.T.D.facilities and T.V»s with Dish Antenna
system to all the District Training Insti
tutes® A HUDCC Foundation has been establi
shed under the HUDCO financial assistance
from the year 1994 “95o
- 11
-'11 IXo- TRAINING WING:-
1)
The Training Uing of the
Department of personnel and Administrative
Reforms looks after the administration of
Adsinistrativ® Training Ins titute, Mysore
and other 18 District Training mstituteoo
Besides considering natters pertaining to
training it functions as a nodal agency for
getting proposals from various departments,
processing and sanctioning the deputation
of Government employees to various train
ing courses abroad, Besides, it considers
the quarterlyp half yearly and ennual
inspection Reports of the secretariat
Departments®
2)
Section Officers in 194 Sections,
Under Secretaries' in 194 Sections and
Deputy Secretaries in 1 37 Sections have
conducted quarterly, half yearly and yearly
inspection in the Karnataka Government
Secretariat during 1994-95®
3)
Da order to speed up the pace of
disposal of files sad to bring down pendency
of files in th® Secretariat Bepartaenta and
- 12 ~
in the Officers of the Hea^, of Depart
ments, Deputy commissioners of Districts
and their Sub-ordinate offices and -to
oversee its progress, reports on disposal
of files are being reviewed by the State
Cabinet every month regularly,,
4) iSie number of files pending in
the Karnataka Government Secretariat at
the end of December 1993 were 1,01,740
and mother 243722 new files have been
opened between le1«1994 and 31»12O1994
making a total of 5i>45,462 files,, Out
of this, 2,469680 files have been finally
disposed off, leaving a balance of 98782
files*
5) Apart from this, the following
sixteen Departments have been selected to
monitor the file disposal of these Depart?
meats from ths taluk level to the Heads of
Departments level through the assistance
of the computer facility of the Rational
jnforsiatie centre of which all Departments
except a few departments are making use of
the computer facility of the Rational Infor
satie Centra affectively*
1T
”'11 IXo- TRAINING WING?"
1)
The Training Wing of the
Department of personnel and Administrative
Jiefozais looks after the administration of
Administrative Training Ins titute, j^ysore
and other 18 District Training mstitutea-o
Besides considering natters pertaining to
training it functions as a nodal agency for
getting proposals from various departments,
processing and sanctioning the deputation
of Government Employees to various train
ing courses abroad. Besides, it considers
the quarterly9 half yearly and annual
inspection geports of the secretariat
Departments.,
2)
Section Officers in 194 Sections,
Under Secretaries: in 194 Sections and
Deputy secretaries in 1 37 Sections have
conducted quarterly, half yearly sad yearly
inspection in the Karnataka Government
Secretariat during 1994-95©
3)
Da order to speed up the pace of
disposal of files and to bring dona pendency
of files in th© Secretariat Departments and
- 12 in the Officers of the Hea<^ of Depart
ments, Deputy commisaloners of Districts
end their Subordinate Offices and to
oversee its progress, reports on disposal
of files are being reviewed by the State
Cabinet every month regularly0
4) The number of files pending in
the Karnataka Government Secretariat at
the end of December 1993 were 1,01,740
and another 243722 new files have been
opened between 101e1994 and 31.12,1994
making a total of 3,45,462 files, Out
of this, 2,46,680 files have been finallydisposed off, leaving a balance of 98782
files,
5) Apart from this, the following
sixteen Departments have been selected to
monitor the file disposal of these Departv
ments from the taluk level to the Heads of
Departments level through the assistance
of the computer facility of the national
mformatie centre of which all Departments
except a few departments are making use of
the computer facility of the Rational informatie centre effectively.
-.. it
13
X»PUBLIC GRIEVANCES ORGANISATION;
1) The object of the formation of
Public Grievances Organisation was to deal
cith the grievance petitions received from
the public for redreaeal® She grievances
of the public published in the daily news
papers are also being looked into by this
wingo
2) Luring ‘9 994 as many as 40»224 peti
tions were received in the public Grievances
Eingo Out of this, “37,952 were pertaining to
grievances and 225,192 petitions pertained to
non-grisvanoee petitions and they were filedo
3)
IS 1994 reports were called for in
3305 cases of which compliance reports have
been received in 2243 cases and 862 cases
were pending for want of compliance reports,
To inculcate a sense of awareness among
Government Servants about redressing the
public Grievances Organisation are being
deputed to visit tha Goveramen t Off ices®
— 14
14
xi. inspection wing?During the year 1994—95 i<>e0 by the
end of February 1995 the inspection Wing
of Dapartcaent of personnel and Administra
tive Deforms have made inspedtions of 71
Government- Offices at District level and
surprise inspections of 102 Government
offices hare been conducted to check the
punctuality in attendance of the Govern
ment employeeso
XIIc
GffiTEBADs”
Io The State Hospitality Organisation
•is working under the Administrative control
of Department of personnel and Administra
tive Deforms (protoccl)c Kumara Krupa
Gue&t House„ Bangalore, Bal-ubrooie WIP
Guest House? Bangalore,, Government House,
Mysore„ Gandhi ^ileya, Nandi Hills©
Karnataka Go vernm ei t guest Eouse9 Ooty and
Karnataka Bhavan© New Delhi arc included
under thiso
fliia Organisation is extending
..15
E
15
£»?xjblic GRIEVANCES ORGANISATION!
1) The object of the formation of
public Grievances Organisation was to deal
with the grievance petitions received from
the public for redreaaal© The grievances
of the public published in the daily news
papers are also being looked into by thie
wing*
2) Jjuring '3 994 as many as 40,224- peti
tions were received in 'the public Grievances
ijingo Out of this, 17,952 were pertaining to
grievances and 22P192 petitions pertained to
non“grievarioes petitions and they were filed*
3)
Pi 1994 reports were called for in
3305 cases of which compliance reports have
aeen received in 2243 cases and 862 cases
were pending for want of compliance reports*
To inculcate a sense of awareness among
Government Servants about redressing the
Public Grievances Organisation are being
deputed to visit th® Qovernaen t Offices®
--14
14
XI. INSPECTION WINGs-
Dtiring the year 1994-95 ioe0 by the
end of February 1995 the inspection Wing
of Department of personnel and Administra
tive Reforms have made inspections of 71
Government Offices at District level and
surprise inspections of 102 Government
offices have been ccn ducted to check the
punctuality in attendance of the Go Ternmen t employeeso
XII _
GjffiTERAD?”
1O The State Hospitality Organisation
•is working under the Administrative control
of Department of Personnel and Administra
tive Reforms (protocol)0 Kumara Krupa
Gueat House, Bangalore, Balabrooie WIP
Guest House? Bangalore, Government House,
Mysore, Gandhi Nilaya? Nandi Hills,
Karnataka go vernm ea t Guest House, Qoty sad
Karnataka Shaven, New Delhi are included
under thiso
Ibis Organisation is extending
..15
- 15 boarding facilities including accootnodations transport etco9 for the VIPs/
visiting dignitaries/ and the state
GuestSo it extends continuous hospita
lity in a way that.the status and repu
tation of the State is not tarnishedo
2« A total number of 862 State
Guests visited the State daring the
period ending December 1994o yurther5
2312 Guests were provided facilities
on payment basis during the year under
reporto
XIII. KARNATAKA GOVERNMENT SECRETARIAT
The secretariat Training institute
is imparting training to the Staff of
Karnataka Government secretariat? NonGazetted superintendents of ths yield
Departments and Members of the Staff
cf Karnataka Legislature secretariat
like training courses? on servxoe Matters
...16
-16 =
and day to day Government transactions0
During the year 1994 ioe. till the end
of December,, the institute has success
fully conducted 17 training courses and
548 members have been trained®
XIV. ADMINISTRATIVE WING*-
Di the Karntaka Government Secreta
riat, the cadre strength of section
Officers is 3589 presently there are 349
Section Officers.
The cadre strength, of
Senior Assistants and Assistants io 363
and 615 respectively,.
The Cadre strength
of junior Assistants is 571 and at present
468 junior Assistants are functioning®
There are also 401 stenographers and 175
Typists working in the secretariate
XV.
WORK STUDY fflNGt-
The Administrative Reforms Division
(WDE± Study) in the Department of Perso
nnel and Administrative Reforms has condu-
. 17
cted several work stEdies of Govern
ment offices and suggested measures
for administrative improvementso
Reporta/oplnions in 45 eases have
been furnished and the remaining 29
proposals are in different stages of
processing.
XVIo POLITICAL PHTSIONiAs per the Karntaka state Freedom
Fighters Honourarium Scheme, 1969*
Stat© honourariam has been sanctioned
to Karnataka state Freedom fighters
and political Sufferers. During the
year 1994 out of 5212 cases pertain
ing to thisp 2550 cases have been
disposed off.
XVII. SERVICE RULES: -
1 c Recruitment! Rev? Rules called "The
Karnataka civil services (Recruitment
to the District cadres) Rules, 1994“
... 18
t
- 18 ~
has been issued. under th.sae rules
selec tion of can didates to District
C&dres would be made by the KPSC at
the District level.
2. Karnataka Public Service commission;
With a view to strengthen the function
ing of Karnataka public Service commiosion, divisional offices have been
opened Ln Gulbarga, pelgaum and Mysore
Cities. A Legal cell and a Research
and Reforms unit have been opened at
the commission.
3. Appointment on compassionate Ground;
The age limit prescribed under the
Karnataka civil Services (General Re
cruitment) Rules, 1977 for appointment
of a dependent member of the family
of a Government servant who dies while
in Government service on compassionate
grounds has been increased as follows;
. 19
-19“
(a) in respect of a member of Sche
duled caste/scheduled jri- /
Backward class Group-A w
is
appointed on compassionate ground
the age limit is enhanced upto
45 yeatflo
(b) m respect of a member of Back
ward class Group-B.CtD the ago
limit is increased upto 45 yrso
(c) m respect of others the age
limit is enhanced upto 40 yrso
Besides, provision is made for
the appointment of a widowed daughter
or a divorced daughter or a married
daughter of the deceased Government
servant on compassionate groundse
4o Regarding filling up of Back-log
Vacanc les i Order has been issued in the appoint
ments made on or after 1-1-1984* the
... 20
- 20 back-log of district recruitment
of SC/ST identified in the cadres
of typists and stenos be filled up
by making another special at temp t0
XVI He LIN GUIS Tic,. AND RELIGIOUS.
MINORITIES SECTION
1. The Karnataka statd minori
ties commission Act9 1994 has came
into force on 3-lO~1994t> An amount
of &Jo20q00 lakhs was released for
the current year to the Minor!ties
Commission for social, economic and
educational surveyso
The survey
work <x>n dieted in this regard has
been completed and non the computeri
sation work is going on« The meeting
of Nodal Officers of 5 States of
South India and the National jjinori-
o.. 21
- 21 ~
ties commission was held on 6-5-»1995
at Bangalore for implementation and
review of "the 15 points programme of
the prime Minister<>
2O The Karnataka Government Secre
tariat Employees joint consultative
Committee consisting of five Government
representatives and six. representatives
of employees vzas reconstituted on
23=6«»1994 and the Member Secretary has
been appointed in the first meeting of
the said committeeo
O.
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