DOCUMENTS CENTRES MEET-9
Item
- Title
- DOCUMENTS CENTRES MEET-9
- extracted text
-
RF_NGO_22_SUDHA
U
h>
taken -for DCM meeting dt.7/9/99
List of publications:
Book -for changes
The struggle to be human
Food for Thought
Equation for Lite
Education of women from socially back
ground communities
5. Where women have no doctor ^~2-^
6. My special child
7. Indian fisheries over 50 yrs
8. Beyond the primer
9. How to convert sea water into drinking
water
10.How to set up a village J ibrary^j/)
11.The great grain-drain C3/
12.On-farm conversation of seed diversity
13.Listening to sounds & signs/■O
14.The Unseen Worker
1.
2.
3.
4.
125
25(2
120
295
490
100
30
75
75
85
100
75
250
100
Bhatkal:
1. Towards a non—brahiin millennium
300
2. Of women caste
250
3. The Nation the state & Indian Identity
250
4. Legally dispossesed / U'T
180
5. Why I am not a Hindu?
140
6. The dark sun ft the woman who wore a hat 140
7. Loved & unloved /■
250
8. Indelible imprints
L) )
140
9. Guilty without trail
150
10.Cast me out if you will
140
11.'And who will make the chapatis?'
165
12.Getting girls to school
375
13.Comtemporary India
.
300
CED-Centre for Education ft Documentation
ip. Speaking of faith:
/
145
2p. Traditional Indian Agriculture: An
annotated bibliography
125
3p. Development Intervention & Programme
Evaluation: concepts ft Cases
185
4p. We and our fertility
75
5p. Na Shariram Nadhi: My body is mine
100
6p. The colour of our lives
50
7p. Ayodhya: Archaeology after demolitionCS ) 40
Bp. The Indian Naval Revolt of 1946
7 65
si.
Titles
RD .
Amount
Rs.
9p.Tales of Tourism from Koval am
150
10p.From Concessions to confrontation
300
lip.State panchayat acts: A critical review
60
12p.Sustainable technology making the Sardar
Sarovar Project viable
275
13p.Sustainable development in fragile
environment
250
20
14p.Labour education ft Service centre
15p.Market medicine ft malpractice
50
16p.Mirror Image (PB)
65
175
17p.Mirror Image (HB)
ISp.Bapu Kuti
200
19p.Anubhav experience mar'99
20
20p.
”
experience apr'99
20
21p.
"
experience may'99
20
22p.
"
experience june'9920
23p. Damning Verdict
\
60
24p. Srikrishna Commission Report
'/
125
25p. Kannada Resource Book
100
CED (M)
Manushi Mo.110
15
Manushi No.109
15
Manushi Mo.Ill
15
Manushi No.108
15
Dn Marxist theory and practice
60
Leading cases on contract workers
150
Third congress on traditional sciences
and technolgies of India
60
8. The Voice of people awakening
vol.12, no.7 (aug'99)
5
9. Counter Images: A resource guide of videos
& films on..
20
10.Environmental concerns of India
vol. 1 Iss.2 May'99
30
11.Pelicitating Kansari: Bhil Tribal women
battle diverse patriarchies
80
12.School and society
’
50
13.From Poverty to Plenty:
120
14 . Institutions, relations ft outcomes
400
15.Indian Journal of secularism
50
16.Words to win
350
17.1 Ilfare in India
525
18.The world bank's prescriptions for health 225
^.Decentralisation ft Local politics
195
20.Hindu chavinism and muslims in India
100
21.Creating wealth: forgetting its purpose
25
22.What ails Indian Science
15
1.
2.
3.
4.
5.
6.
7.
si.
no.
Titles
Amount
Rs..
23.The Significance of the morse committee
Report
15
24.Emerging trends, in floriculture
10
25.Recent trends in Indian Nationalism
125
26.Dialectics of women's liberation
30
27.Non—governmental voluntary organisation
45
28.Understanding the budget:
130
29.Gender and Ethnicity at work
50
30.Trade Union law bulletin
18
31. At the intersection of gender reform and
religious belief
40
32.The reality of foreign investments
80
33.International review 1st qtr 1999 No.96
10
34.International reveiw 3rd qtr 1999 No.98
10
35.Internet in the scholarly communication
process
290
36.Burning on both Ends
50
37.Jharkhand Movement
175
38.An Agricultural testament
120
39.The search for Happiness
70
40.National ism
345
41.Marital violence in Cananda
40
42.Capitalism in the age of Globalisation
175
43.Profit over people
175
44.Global Parasites
175
45.Tending the Earth
150
46.The fractured civilisation
120
DS I
1.
2.
An earth to inherit
Life goes c<n . . .
120
240
EARTH-Earthcare books
1.
2.
3.
Nurturing nature
120
Don't Get Stuck! The case against vaccin
ations
120
Economy of Permanence
20
si.
no.
Titles
Amoun t
EWB- Earthworm Books
1.
2.
3.
4.
5,
6.
Hindutva: The Emergence of the right
Stories they tell
Human rights Praxis: A resource book for
study, action & reflection
Communal threat secular challenge
State of world 1998
State of world 1997
140
125
FOC-Focus bookshop
1. Kashmir Imbroglio: diagnosis & remedy
500
2. Dr. Ambedkar towards Buddhism
500
3. History of the Indigenous Indians
300
4. Bonded Labour in India
500
5. Minorities in India
600
6. Population Dynamics in India
200
7. Educational performance of scheduled caste300
0. crime & society
400
9. Child labour in carpet Industry
200
10.Ethical perspectives on environmental
issues in India
600
11.working children: A sociological analysis 700
12.Crime Human rights & National Security
650
13.From higher caste to lower caste '
340
14.Ambedkar and Indian constitution
350
15.Crime against women
300
16.Helping the Disabled
200
17.Indian cities
495
18.Tribal Activism
475
19.Indian Muslims
495
20.Learning to think and act Environmentally 250
21.Policies for agricultural development
495
22.Indian Women Activists
310
23.Agriculture and rural development
250
24.Rural Development in India
400
25.Empowering women
195
26.Ignoring reason. Inviting disaster
20
27.From Periphery to Centre
210
28.Status of Rural Women in Karnataka
\
300
29.Prisoning rhythms:
120
INSAF POSTERS
1.
poster magazine series no.9'98
15
si.
no.
Titles
Amaun t
ISI-Indian Social Institute
1.
2.
3.
4.
The rights of persons with disabilities
Human rights, terrorism ft policing in
India
Rehabilitation policy and law in India:
The impact of environmental degradation
40
70
200
25
IP-Indraprastha Prakash
1.
2.
3.
4.
5.
Hasira Kolalu (HE<) -kannada
Parisarada Swarupa -kannada
Shal eg a 1 al i parisarada Shi k E liana—k annad;
(part--1)
Parisarada Nigantu
(HE<) -karmada
Parisarada Nigantu
(PB) —Kannada
100
20
30P
200
KALI- Kali for Women
1.
2.
3.
4.
5.
6.
Embodied violence
Harvest
Touch me, touch-me-not
Population & reproductive rights
Co1on al M a scu1i n ty
Borders & Boundaries
325
150
150
160
350
300
MCAS— Murray culshaw Advisory Service
1.
2.
Profile 300
CS?
Directory of Indian Donor Organisation Z
375
'J300
MADHYAM-Madhyam Books
1. Lent and Lost: Foreign Credit St Third
world development
The global media
2.
NHPP -Nuclear for Health Politics & programmes
1. Landmarks in the development of health
Services in the countries of South Asia
2. Social Sciences’ and health service
development in India
3. A Socio-cultural, political ft Administ
rative analysis of health policies ft
programmes in India in the Eighties:
160
150
250
si.
no.
Titles
Amount
Rs.
□IB- Other India Bookstore
1. Four Arguments for the elimination of
Television
2. when corporations rule the world
190
195
□IP-Other India Press
1. The other face of cancer
2. Unwanted guest
85
75
OUP-Oxford University Press
1. The Process of financial liberalisation
in India
2. A question of Balance
3. Rural political protest in Western India
4. Divide and Quit
5. What really happened during the mutiny
6. Forming an Identity
7. India living with modernity
8. Ideas and society in India
9. Women's health in India
10.Health poverty & development in India
11.Gender, population and development
12.Widows, wives & other Heronines
13.Food policy and the Indian state
14.
Reproductive change in India & Brazil
15.confrenting AIDS
16.The Rural private practitioner
17.The illustrated companion to south
Indian classical music
18.Religion at the service of Nationalism
19.Women Travellers in colonial India
20.Savaging the Civilized
21.Unrestrained killings and the law
22.Broadcasting reforms in India
23.Fire and the rain
24.Contested hierarchies
25.vishnu on Freud's desk
26.Return from Exile
27.The Scheduled castes
28.Pastoral politics
29.Nationalism terrorism, communal ism
30.Embodiment-essays on gender & Identity
31.Human Development report 1998
Medival
32.
India
6
225
250
450
255
225
450
450
375
195
295
595
325
575
395
450
180
650
495
350
595
345
475
145
350
595
395
595
475
375
495
375
225
Titles
AmDunt
Rs.
SAGE
1. Capital Accumulation & women's 1abour
in Asian Economics
z. The political economy of Indus'trai1isation
Operationalising sustainable develop
ment .
4. Communities and conservation
5. Decolonization and development
6. IIlfare in India
7. Speakingout
8. Development planning in India
9. Greening at the grassroots
10 . The Disputed mosque
11. The Political economy of forest use &
management
175
12 . challenging untouchability
13., Twentieth century Imperialism
14 . Culture and development
15.-Paying for India's Health Care
295
225
395
325
195
275
195
145
125
245
225
275
295
SMT
1. Yelayarondige Yeleyarutkannada)
SN-Sakuntala Narasimhan
1. Sati- A study of widow burning in India
195
VAK-Vikas Adhyayan Kendra
1. Your money or your life
130
2. At cross-roads: Dalit Movement today O y) 100
VISW
1. Makala Kathasaritsagara (HB)-kainnada
2. Naethappa (HB) -kannada
69
38
VOICES!
1.
2.
3.
4.
5.
6.
Community Radio (The voices- of the people)
Voices - Vol.3. Mo.1. Apr.'99
Voices - Vol.i. Mo.3. 1997
Voices - Vol.2. No.3. 1998
Knowing for ourselves
(Kannada)
Knowing for Ourselves
(English)
7!
4
4!
4
9C
91
si.
no.
Titles
Amount
Rs. .
YUVA:
1. Planned Segregation
250
OTHERS s
i.
2.
Democracy, Economy ft Politics (ARR)
Women, Empowerment ft Political
Participation (ROWS)
3.
State og Human Rights in India (LRSA)
4.
The state of Prog of Action for Child (DWCD)
5.
Journal of arts ft ideas (TPC)
6.
Women's Studeis in India
(APH)
7. Tribals in Global Village (PM)
S.
Tales of Tourism from Kovalam (ODY)
9.
Why does Nagarhole burn? (EDW)
10. The flaming feet (ICRA)
'
11. A Social workers looks at the new
Economic Policy (DG)
12. Religion in a changing society (AP)
13. Give us this day our daily bread
(MAJ)
14. Hegemony of Capital
8
40
65
150
30
10
50
95
150
60
80
30
65
100
25
Ut1 -riA_
1 DCM 5. Bhubaneshwar. Sept 90.
The main discussion at DCM5 was centered round non-book material, under the
discussion on non-formal sources. It was agreed that Part 1 of the formats
for non-formal sources will be the same as formats for index cards, with a
few rules which will be enunciated at the end.
FORMAT FOR STANDARDISED INDEX-CARD
*****************************************************************
Notes
Abstract
(Ta be used far joint indexes A bibliographies):
other centres' Type Class no
centre code
Filer code
EXPLANATIONS FOR THE DIFFERENT CODES AND’FIELDSAccessibility Code: The accessibility code (not to be confused with the
term accession code used in libraries) is a set of three fields that
i
together uniquely identify a particular document and indicate its location..'-
It consists of (1) Form Code (code indicating type of storage location)
(2) Classification Number (3) Filer code (precise location indicating
code).
(Accessibility code is usually to be written in the right-hand—top corner
of the index card. But for centres who already have cards and are using
this spot for some other details, another place can be given to the entire
accessibility code. However, all the three parts of this code must necessarily be written together, in one line.)
I
I
I
'j
■
i
Form: (One space). This is a one letter code which indicates the form in
!
which the document exists. (More accurately, it is the physically distinct I
sections of a centre, distinguished from each other by the form of the
document and not subject.y This comes first since in all centres, books,
J
journals and box-files are stored separately and hence farm code has to
1
form the first indicator of location.
Therefore form refers to the type of I
storage location and not form of material.
For example a bibliography kept |
in the report section will be labelled R for report as it is stored in the report section.
Before DCM5 this field was known as "type" field.
When the actual form of the material is different from the code selected
for the "form", a.seperate (new) field known as GMD code ie Gener-T.A
Material description, will be used. (DCM5)
The following are the codes for different forms of material, agreed upon at
the meet:
C - Newspaper clippings kept in files, folders or box files
F - Other material in the file besides, or instead of, newspaper clip
pings; eg. other loose sheets that cannot stand on their own, like
pamphlets, small articles, circulars, etc. ( A separate 0 section for
■ n—>npapr?r cuLU' nq-> could exist)
B - Books, and all other material accorded the status of books and kept
with books in the library cupboard.
R - Reports, including documents, studies, research papers, government
documents, other data material which is neither kept in the library o^
books nor in the box files . (These may also include some special
issues of journals which are given document status.)
)
N - Newsletters, pamphlets, brochures, if kept separately and have a dis
tinct identity ( Please note that if the newsletter is kept in a box
file alongwith the clippings it will be F)
G — Government reports, inquiry reports, Census, gazetteers, etc.- on 1v if
kept separately. (If these are kept alongwith other reports in the
reports section they will be R, or if they are in the books library
they will be B and so on. )
W - Workshop, conference, or seminar papers, if they are kept separately
(like they are in VHAI, CERC and RCWS)
□ - Annual reports of corporations, NGOs, foundations, institutes, etc. if
kept separately
J - Journals, including ’those magazines which are preserved in full and
bound or tied together. Access to these is normally through indexes.
I
D
E
I
K
V
S
A
P
T
X
Z
Cl
J4
F
L
- Magazines, which are neither cut and kept alongwith the clippings nor
are they preserved for many years and nor are they indexed.
Very of
ten these are just kept -for a year and at the end of the year perhaps
a few articles may be cut and kept elsewhere. (Most people -felt that
this was a redundant code but nonetheless it was decided to retain it
in case someone did need it.)
- Mainly data-sheets, statistical material
- Encyclopedias,directories,dietionaries,if not kept as R or B
- Indices, bibliographies, catalogues
— Book reviews
- Video or -film material.
- Slide shows
- Audio material like cassettes.
- Posters, photographs, flip charts, individual slides etc.
- Maps, cartographic material
- Micro film, micro fiphe, epidiascopic material
- Non-formal sources and other primary data
- Survey data
- Geographic Information Systems like satellite maps in the
form of CCT t< floppies
- Material stored on floppies
'^assification number: (10 spaces for this field.) This is the classiflca-ion number or code given to the material by the centre according to the
subject. It was emphasised that this code is particular to each centre) it
cannot be standardised. Each centre has to have its own code, and if it
doesn't already have a classification system but needs one, it cou’d easily
be created with the help of some experienced centre. •
Note 1: In many centres that do not have a proper classification system,
while there is a serial number for the file, it is usually referred to only
by the subject. The best coding system for access in such cases is the Sub
ject Abbreviated Cade (SAC). The first three letters of the first word as
represented in the list of root-keywords for that subject will be used.
Break-up if any will be indicated by the optional 4th & 5th letter in lower
Eg. Housing—Alternatives will be HOUal
Women (General)
WOM
Women-Health
WOMhe
Women ' s Mov.emen t WOMmo
|
"
‘his is particularly useful for those who have only a few categories and do
not need codes, or for those who keep their files alphabetically ordered.)
Note 2: Those who do not have any classification code or number and do not
wish to evolve one can leave this blank.
Filer code: (12 spaces for this code.)This is the third part of the acces
sibility code. This indicates the precise physical location of the
material, within the broad location allotted to that subject. Since loca
tion is specific for different centres this aspect has been left entirely
upto the individual -centre. Here again it was stressed that this code is
peculiar to each centre and cannot be standardised.)In the case of multiple
copies of a book /2 /3 can be put in the filer code.
For ‘reference books R
is added in the filer code after the serial number.
For journals like EPW
that have serial page numbering for all the issues brought out in a year,
only the year is necessary not the date and month e.g. BPEPW^ll1?
Note: Just to give you an example we give below the convention followed by
CED. For books the first letter indicates the surname of the author (or the
lead author in case of multiple author's) . The next 3 spaces are for number
indicating the serial order of their acquisition within this particular
class no l< author letter. For reports, the filer code is a serial number
within the first letter of our classification which indicates the broad
area under which the document falls. For magazines 8< clippings, we do not
yet have a system but plan to utilise the first six spaces for the date of
the publication. Following this the next three spaces will show the publi
cation code. Likewise other centres must be having their own retrieval
logic which they can use in creating a filer code, if they do not already
have one, that is.
GMD code & GMD meaning General Material Description.
This is distinct
from "Form" or what was earlier referred to as type.
Unlike "form" or Type
which describes the physical section in which the material is kept, GMD 8<
GMD code is the more accurate description of the nature of material.
As
explained earlier, a bibliography could be kept in a library along with the
books and the "form field will be marked as "B" whereas in GMD field it
will be marked as "BIB”.
This field will be finalised at the next DCM,
following discussion at the mini-DCM in Delhi in January 1991.
For List of GMD code see section on description.
Title: (136 spaces for this field.)
If the title begins with an article
(a, an, the) then this should be put at the end of the rest of the title
after a comma eg. Wealth of Same Nations, The.
Title is entered using upper lower case.
When it is a chapter of a book, the title of the chapter is written in in
verted commas followed by In in curved brackets, and then the title of the
book .
For example: "Struggle of the Narlis, The" (In) Peasant Movements in India
If the material is in a language other than English the title is written
using the Indian National Bibliographic transliteration system, followed by
the English translation in brackets and indication of what language.
For example: Samajwad (Socialism, Hindi)
'
Vikas Pan Kona Sathi (Development, but for whom ?, Narathi)
For a series, the convention should be as follows:
"Law is an ass. The" - ISI Legal Aid Series I
"Nomen Workers in the Free .Trade Zone of Sri Lanka" — Voice of Nomen Publi
cation Series No 1.
For conference, seminar or workshop papers the convention will be
"Narking Nomen's Problems" - A paper presented at the National Conference
on Nomen, Chand igarh, November IPBo.
For non-formal material or untitled works: The style to be used is " On
followed by a short description of the topic covered.
Authors (40 spaces for this field.)
by comma and then name or initials.
Surname will beentered first followed
eg, Pajabali, rtnjum
If the author is the editor of the collection then "Ed" will be written in
bracket eg. ffajabali., flnjum (Ed)
If there are multiple authors, the following format will be used: Surname,
Name 4< Surname, Name and others, eg. /?ajabaliz flnjum A Menon, Lakshmi and
others.
Common titles like Dr, Justice should not be used for author except where
the title is integrated with the name like Swami Agnivesh. (DCM4)
Publication/publisher: (30 spaces for this field.) If the document con
cerned is a book, the name of the publisher will be entered in this field.
If it is a journal or newspaper, the title of the publication will be en
tered. If it is a study or report or thesis, the name of the institution
publishing such a report will be entered.
If this is too long to.fit. ab
breviations should be used.
Note: For conference papers the name of the conference should be put in the
‘publication/publisher field.'
Publication code; (Three spaces for this field.) For magazines, newspapers
;-d other periodicals a standard list of codes has been made, and all
centres should use that code for this field. This field is optional for
manual systems.
Place: (12 spaces for this field.) While place of publication has a
separate field, on the card this will appear immediately after the publica
tion field preceded by a comma. For example, the publication and place
fields together will read - The Hindu, Delhi. City of publication should be
mentioned not instead of country. For a lesser known city, city, country
can- be mentioned.
; . .
char;.ctors: (not .in appropri ate name) : Tim narl i«?r issue
field has been changed to a description field, to accomodate accurate
description, attributes of the publication/material.
For normal print material, what used to go in the old issue field stays.
■i .e: The volume number and issue number, if relevant, would occupy this
Cield. For example: Volume 122 Number 11 would be written as Vol 122,No
11.
For magazines and journals that don't have vol. no. indicated, and for
books and non-periodicals, this field would of course be left blank.
In
the case of books the edition can be mentioned in this field.
The general style of description for non-book material is:
- Physical description : Other physical description/category j dimension ie
-xyz:abc;pgr.
In case of multiple media like slide tape, the following
style is used
-xyz:abc;pgr + xyz:abc;pqr
The following are some examples with GMD code. Please note that Correct GMD
code will have to be given, for proper interpretation of the contents of
this field, even though in most cases, the contents are self explanatory.
.. Newspaper reports and Clippings
. . Loose sheets
-Nature;xx pp
(Nature Could Be Mimeo., Cyclo.,
Handwritten etc. )
eg. -Mimeo.) 4 pp
PAM . . Pamphlets
-Nature;xx pp eg . -Cyc1o . ;10 pp
ART . . Articles, features
-Vol.
,No.__ ; __ -__ pp eg. -Vol 3,No 4)10-13
C
LS
PP
CIR . . circulars
-Naturejxx pp
eg -Handwritten;5 PP
BR
. Book reviews
B
. Book:
'-__ Ed.;XXX + vix pp or -Vol__ . (or Part___ ) ;XXX + vix pp
R
..
AR
..
RP
..
G
..
GIR ..
GZ
..
D
..
DS
..
E
'..
DIR
DIC
I
BIB
CAT
..
..
..
..
..
W
..
M
..
eg. -5th Ed.;129 + ix pp
Reports -Nature;xxx + iii pp eg. -Cyclo.; 23 + iv pp
Annual Reports -Naturejxxx + iii pp eg. -Handwritten;12 pp
Research Papers -Naturejxxx + iii pp eg. -Cyclo. ; 12 + vii pp
government Reports -Nature;xxx + iii pp eg. -Cyclo.; 123 + iv pp
Goverment inquiry reports -Nature; xxx+iii pp eg. -Cyclo.;34 + iv pp
gazetteers Vol
;xxx + iii pp eg. -Vol.7;500 + iv pp
data-sheets
As Per Original Material
statistical material
Encyclopedias Ed.: Vol.
; xxx + vix pp eg.
-5th Ed.; Vol.6;
123 + ix pp
directories. - Ed.;xxx + vix pp eg.
-2nd Ed.;23 + iii pp
dictionaries:- Ed.jxxx + vix pp eg.
-4th Ed.;123 + ii pp
Indices: - Ed.;xxx + vix pp eg. - 5th Ed.;45 + ii pp
bibliographies - Ed.;xxx + vix pp eg.
-2nd Ed.; 234 + iii pp
catalogues -Nature(if other than Book): Ed.;xxx + vix pp eg.
-Mimeo.:2nd Ed.; 123 + ii pp
Workshop, conference, or seminar papers -Nature:
Papers;xxx +
vi pp eg. —Cyclo.:3 papers;122 + ii pp
Magazine as a whole Issue
—Vol ,No ;xxx pp eg.
-Vol 5,No 9;12 +
ii pp
.. Magazine article
-Vol
,No ;pages eg.
-Vol 2,No 9; 23 pp
.. Newsletters -Vol
,No
; Pages eg. Vol 3,No 4; 12 pp
.. Journals as a whole issue
-Vol ,No. ; xxx pp eg. Vol 2, No 2;
123 + iv pp
..
.‘..tide- ~J . , pp eg.
-2nd Ed.; 12r17 pp
BC
.. Chapter from Book Ed; pp eg. -5th Ed.; 12-16 pp
V
.. Video
-Format:colour/B & W; duration eg. -VHS FAL:col;30 min
FLM .. Film
-Format: Colour/B St W;Dura'tion eg. -16mm:Col;30 min
ST
.. Slide Tape -Gauge:col;No. of slides + gauge:speed; mins
eg.-35mm:B&W;134 + l/4":7 l/2,,;60mins
A
.. Audio cassettes -gauge:stereo/mono;duration eg. Cass.:Mono;15 mins.
P’
.. Posters
-Col:Size;No. of Posters eg. - Col.:20"xl5";5 posters
WC
.. Wall charts -Col:Size;No.of charts eg. - Co1.:20"x15";5 charts
PHO .. photographs set -Neg/Pos:Co 1;Size;No. of Photos eg. -Pos:Col;4"x6";
10 photos.
FC
.. flip charts -dimensions; No. of Cards eg. -9"xl2";12•Cards
FL
.. flash cards -dimensions; No. of Cards eg. -9"xl2";12 Cards
S
.. individual slides
-si ze : Co 1 /Bf<W eg.
-35mm:Col.
PH
.. individual photographs -Neg/Pos:col;Size eg. -Pos:Co1;4"x6"
X
.. Micro Documents
-Size:Reduction Ratio;No. of Frames:Location eg.
-2inm ; lOOx ; 90 frames : 32-121 ff
XF
....micro film,
-Size: Reduction Ratio;No. of Frames: Location eg.
—35mm;30x ; 200 frames : 121-320 ff
XCH .. micro fiche
-Size:Reduction RatiojNo. of Frames:Location eg.
-2mm;100x;90 frames:32-121 ff
MA
N
transparency -Col;size;No of shots eg. -Col:120mm;5 ff
.. Non-formal sources and other primary data - Nature;xxx + ill pp
■ . Survey data - Nature; xxx + ill pp
.. Floppies -Size of f1oppy:Density;size of file in KB
eg.- 5 1/4":48 TRI;108KB
CD
. . CD Rom
?
BL
.. Braille — Nature; No. of Pages eg -Book:345 pp
TD
.. Technical drawings -Nature;Sea 1e:Size;No. of Drawings
eg. — Ammo.;1:1000: 10"x 15";30 drawings
T
.. Maps -Scale:size; No. of Maps eg. -lmm=100cin; 10"x 15" ; 12 maps
TS
.. satellite maps _-Scale:Size; No. of Maps eg lcm=100km; 10"xl5"; 12
maps
MOD .. Models
- Material: dimensi ons eg.
Thermoco1e:6'x2'x4'
XT
Z
t-1
FL
* use convention as below:
Bate: (Eight spaces for this field.) The date of the document will always
be written in the form of dd/mm/yy i.e. September 26, 1987 will be denoted
1^^26/09/87. For documents which do not boast of a date but have
srasonal/festival-based periodicity the following standard conventions were
adopted:
Spring 19B7
01/03/87
S’ tmmer 1987
01/06/87
..itumn 1987
01/09/87
Win ter 1987
01/12/87
Easter 1987
01/04/87
Holi
1987
01/07 ZC7
Dussehra/Fooja 1987'
01/10/87
Diwali 1987
01/11/87
—
—
—
—
—
-
Usually for periodicals the issue is identified by the first date given on
it. e.g. September 1987 issue will be dated 01/09/87. Likewise September
13-30, 1987 issue will be dated as 15/09/87. For books which only carry the
copyright year the first of January of that year will be its date for us.
Note: The above convention will be followed for all publications except for
annual reports wherein the last date of the period covered by the repzr t
wiB be the date entered on the card. e.g. BUILD Annual Report 1987 will
he^^ its date on our card as 31/12/87.
In case of books which have had multiple editions, without revision or up
dating, the date of the first edition will hold good for us. If the docu
ment has absolutely no indication of its date of publication, then it is
better to write "Received on dd/mm/yy" on the document before putting it in
the file or the cupboard, and in the card leave the index field blank.
There are 2 date fields Date'and Datel.
The Date fie1d(numeric in case of
ISIS, date in Dbase) is the one referred to for a listing of records form a
given date.
Datel is a character field and is the date as it appears on
the book itself and which gets printed in a bibliography. Please note that
date field in the format suggested is only for computerised documentation
centres, so that the programme can locate a docuemnt by its date. For
manual centres however, there is however only one date field, the conven
tion for which is the same as it appears in the Book itself.
Pages: (10 spaces for this field.) If the publication is a book and the
particular index card refers to the entire book or report, this field will
carry the total no. of pages in the publication. If it is part of a book or
journal, or is a magazine article then the page numbering will be written
as under: xxxx-xxx or xxx-xxx or xx-xxxxx (this means that the maximum num
ber of characters including the hyphen should be ten.)To be written as
232+vii or totalled and written as 239.
For complicated cases starting
page number,(total number of pages)
Kind of Publication: (Three spaces for this field.) This code is being
used to describe the material being documented. Three spaces have been
provided to give three attributes to a particular document. This field is
optional.
«
a) Common cades - The following codes have been accepted as codes that will
have a common meaning for all documentation centres and will be only used
to denote that:
B - Bibliography, "index, listing of material
C - Creative writing, paintings, artistic work, etc.
D - Directory, address lists, funding resources
G - Government reports, policy statements, white papers
H - Historical accounts
I - In-depth and comprehensive coverage of the issue
J - Journalistic account
K — Case studies, interviews
M - Manual, instructional text, guide book
N - Descriptive account
S - Statistical material, data monitors, updates,
T - Theoretical, ideological, analytical or conceptual writings
V - Visuals included
W — Introduction, preface, etc. as in Seminar's "The Problem"
X - Book review
Z - Current comments, edits etc.
F — Fiction
E - Encyclopaedia
R - News item
0 - Seminar papers
A - Appeals/0pen letters/Memoranduins
L - Legal documents/Acts/bi11s/Judgements
U - Non government/Non official commission reports/fact finding
reports
c) Free codes - The following letters are left free for
to have special descriptors/kind codes.
centres who wish
A,P,Q,Y,Z.
Usability code: (One space for this field.) This one letter code indicates
what the users' relationship with the document will be. This field is also
optional.
The following characters have been reserved for the following expressions:
R - Reference only
B - Borrowable
S - For sale as well as borrowable
8
F — For free distribution; and borrowable when out of stock
X - For restricted reference only
Y - For restricted sale
Z — For restricted borrowing only.
L - Not physically present at the centre; located elsewhere
P - For sale only
N — For reference, but non-roproducablc
M - Missing/Lost book or document(DCM4)
W - For restricted free distribution only
Remarks: (10 spaces for this field). This is a remarks field wherein you
can enter any specially required information like Price Rs:—,or odd size
therefore kept separately, or out of print (if for sale) or any particular
characteristic which needs to be mentioned but is not covered by any othercode , etc .
Keywords:
(63 spaces for this field.)
Keywords are basically any words by which a user may seek accessw to any
^^terial .
(A)In the computerised system, keywords provide good access points.
fact keywords are also considered sufficient access points.)
(In
_J)In manual systems, where catalogues are arranged sub.)ectwise separate
cards will have to be made for each keyword. (1) Where catalogue’s are kept
alphabetically, the keyword will have to be written on the top left corner.
(2) where catalogues are kept according to classification number#:, ths
classification number corresponding to each keyword should be written in
the top left corner.
It must be remembered that the accessibility code will have to be written
on the top right hand corner or in some other easily spottable place in
each of the cards.
For convenience of arrangement of the cards itself each
classification number can carry a filer code after the decimal place,
provided a separate register is kept to keep track of the last number
utilised. Centres may also want to write Just below the keyword for that
card, all the other keywords or classification numbers being used for that
document.
^Suggestion: Not decided upon ; Geographical code ( Optional) I As per
rules of HURIDOCS; Some Centres can include it as a keyword
'
Suggestion: Not decided upon; Cross classification numbers: Rather than
give keywords, some have found that they are ready made controlled
terms for access.
Abstract: (Usually a maximum 5000 spaces for this field. However if need be
this field need not have any .limit; may depend upon the ^tual physical
J-"*-11--""
£r.
that in the abstract it was better
■ card; preferable to be objective.
Abstracts would then usually be a summary of the document of
length (approximately 100 words).
sidered necessary.)
Card Index for Audio-visuals
Card Indexes for visuals are always difficult. Most of us have separate and
special systems for each of the different types of visual material. Yet
these along with documentation on audio-tapes can be a useful source which
people would like to know about-. Besides, when we do searches for bibliog
raphies and in our joint indexes, it would be good if we could include all
the visual material available on the subject.
With this in mind, we suggest the following rules for Visuals:
In the title field, we shall write the title of the programme in capitals,
followed the language in Brackets. For example ..
HiWM SHfiHER (Hindis English subtitles)
In the place of author,.we can enter the Director's name. If it is a
photograph or single slide, the photographer's name will be used. Where
the publisher is, there will be the Producer.
In the pages field, we will
put in the duration in Minutes viz. 60 min. Price can be included in Rem
field etc.
Codes for different centres:
To be increased to 6 characters (DCN4)
for Academy of Development Sciences, Karjat
for AICUF, Madras (Madurai, Trivandrum?) ■
for Asha Kendra,Puntamba
for ASHIRWAD, Bangalore
for Build Documentation Centre, Bombay
for Bhopal Group for Information and Action
for Centre for Development Studies,Trivandrum
for Centre for Education and Communication, New Delhi
for Centre for Education and Documentation, Bombay
for CENDIT, New Delhi
for Centre for Human Development aiid Social Lhainjc, Ik.di as
for Centre for Informal Education and Development Studies
(CIEDS), Bangalore
Environmental Concerns,
CISEC for Centre for Industrial Safety
CLC
for Christian Centre for Labour Concerns, Bangalore
CNE
for CINEMART Foundation, New Delhi
CPSC
for Centre for the Promotion of Social Concerns, Dindigul
CERC
for Consumer Education and Research Centre, Ahmedabad
CSA
for Centre for Social Analysis, Madurai
CSD
for Council for Social Development, Delhi
CSE
’ for Centre for Science and Environment, New Delhi
CISRS for CISRS,Bangalore
CSS
for Centre for Social Studies, Surat
CWC
for Concerned for Working children
CWDS
for Centre for Women's Development Studies, New Delhi
CYSD
for Centre for Youth & Social Development, Bhubaneshwar
DA
for Development Alternatives, Delhi
DEF
for Delhi Forum, New Delhi
DRC
for Development Resource Centre, Madras
EKL
for Eklavya, Bhopal
ADS
AIC
AK
ASH
BUILD
BGIA
CDS
CEC
CED
CENDIT
CHD
CIEDS
10
EQU
FRCH
for Equations, Bangalore
for Foundation for Research in Community Health, Bombay
GRID
for GRID, Goa
ICRA
ICSSR
IDLM
IEDRC
ISITC
IKD
ISST
JAGDRI
JWB
JWC
JWP
KB
KSSP
LAYA
LOCOST
for ICRA, Bangalore
for Indian Council for Social Science Research, New Delhi
for Integrated Dalit Liberation Movement
for’IEDRC, Bombay
for ISI Training Centre, Bangalore
for Ishvani Kendra Documentation Centre, Pune
for Institute of Social Studies Trust, New Delhi
for Jagori, New Delhi
for Joint Women's Programme, Bangalore
for Joint Women 's Programme, Calcutta
for Joint Women's Programme, New Delhi
for Kishore Bharati, Bhopal
for Kerala Sastra Sahitya Parishad
for Project Laya, Visakhapatnam
for LOCOST, Baroda
for Lokayan, New Delhi
for Mai treyi , Bombay
for Mass Education, Calcutta
for MESCA, Bangalore
for Madras Institute of Development Studies
for Maharashtra Prabodhan Seva Mandal, Bombay
for Mahila Vikas Prakalp, Satara
for National Institute for Public Cooperation and Child
Development, New Delhi
for National Vocation Service Centre, Pune
for Society"for Participatory Research in Asia, New Delhi
for RCPED, Madurai
for Research Unit on Women's Studies, SHOT Bombay
for Service Centre, Calcutta
for SETU (Centre Tor Social Knowledge and Action),Ahmedabad
for Sagan Kshetra Vikas Samiti, Sevapuri
for Samajika Vikas Kendra, Srikakulam
for Tribal Development Centre, Chaibasa
for Union Research Group, Bombay
for Unnayan, Calcutta
for Vikas Adhyayan Kendra, Bombay
for VHAI, New Delhi
for Women's Centre, Bombay
for William Carey Study and Research Centre, Calcutta
for
K
ME
MESCA
MID
MP-SM
' -P
NIP
NVSC
PR I A
RCPED
RUNS
SC
SETU
SKVS
SVK
TDC
HRG
UYN
WCB
WCS
■'^VA
In formati on
The information available in the field could be of varying types.
a) Recorded:
Groups reports, letters of activists notes, diaries, local
press, wallpapers, pamphlets, slides, photographs Annual reports & old
. Survey data etc..
b)
Non-recorded: Folklore, stories, songs, plays, rituals, bhajans, oral
knowledge like on medicines etc. These maybe then recorded by the
documentalists or toher like the activists. These include "interviews,
photographs, slides, video, audio tapes,
c)
Incidemt/status investigation, like human rights issues, where we might
go an investigate different cases,
over different geographic areas and
over time. Other issues that can under this category are housing, land,
farming practices, pollution, environment, violence against women. These
also include survey data as a sub-category.
Each document will be given a tittle as under on ""
In the author field, you will put the name of the person who is credit with
information, ie: the interviewee, the person writing the diary etc.
In the Producer field, the documentalist or documentation centre making
that record
In the abstract field, background information .on the following field should
be included
1. The person giving the information or interview like sex etc.
2. The community context.
3. The geographical context.
4. The historical context, including rough dating of events, process
mentioned.
5. Other related events.
Also included should be an indication , other supporting data, visuals etc.
The third category of information (ie. the incident or status investiga
tion) is the most challenging, because it has a logitudinal dimension.
The information required for this should form another part of the format
and not replace or be confused with Part I, becuase Part I is required for
efficient filing, indexing cross-referencing as well as interfacing it with
the other parts of our documentation centre and the index for the formal
sources.
Thus, Part I is contained in a half quarto size page stapled to the front
<j I
the document,
while Par®! II could
be one of
Lwo puuos o(
c yc loskv 1 uc oi
handwritten text.
Each type of issue will have to have a separate format
as far as Part II is concerned as the details required for each of them are
different.
INDIAN SOCIAL INSTITUTE
15lh.August,1999
24, BENSON ROAD
BANGALORE - 560 046
Ph ■ (080) 5555 189, 5360 960
Fax : 080-5561700
m-jr.
(2 He
We received your letter regarding participation in the Documentation Centre’s Meet. We
have made arrangements for your stay here in the Institute. The Pre-DCM starts on
7 th September.
■
0
°
If you are travelling by train, alight at ‘Cantonment Railway Station’. Our Institute is
in Benson Town which is close by and lies on the northern side of the Cantonment
Station.
You can walk the distance if you are with less luggage, or you can take an
autorickshaw from Cantonment Station, to our Institute which is about 2 kms away.
Inform the auto driver to take you to Benson Town,Benson Road. Watch for sign
boards on the Benson Cross Road to reach Benson Road.
If you reaching Bangalore by bus or have reached City Railway Station, take any
metropolitan bus which goes through Coles Park. You can walk across to Benson
Town from coles park.
We shall meet during the programme.
With many regards.
D.Samuel Jesupatham.
INDIAN SOCIAL INSTITUTE
24, BENSON ROAD,
BANGALORE-560 046
Ph. :
(080) 5555189, 560960
Fax : 080-5561700
20-07-199
Dear Friends,
We are happy to invite you to the forth coming Documentation Centres Meet, jointly
hosted by Centre for Education and Documentation, Bangalore, National Centre for
Advocacy Studies, Pune, and Indian Social Social- Institute, Bangalore. The meeting
would be held between 9th. to 10th. September, 1999 at Indian Social Institute,
Bangalore.
We are herewith sending you the information regarding the meet The fee to be paid at
ISI for the programme would be Rs.300/- Kindly confinn your participation at the
earliest. You may also send in your suggestions to be included in the programme.
New Documentation Centres and the groups who plan to start documentation are invited
to participate.
Thanking You,
With Regards,
D.Samuel Jesupatham.
To all Documentation Centres specifically DCM members,
It has been sometime since we have held the DCM (Documentation Centres Meet).
We plan to have the next DCM in September on the 911' & IO11' and the Prc-DCM on the 711' and 8"'. (at 1SI Bangalore)
The National Centre for Advocacy Studies, Indian Social. Institute, Bangalore and CED will jointly host the meeting.
We need to finalise the agenda. The following arc some of the points that we have thought of. Please give us your
suggestions.
Electronic Documentation:
Leo Fernandes, one of the founders of India -Link and an active member of Asia-Link, will be at the DCM meeting
as ■. resource person. Leo could guide us in our discussion on Doc Centres and Electronic Documentation. So if any
of you have particular topics that you’d like covered, please send them to us. This way the session can address some
of the main issues on themes that we outline.
Besides this we could share experiences regarding:
- exploration of systems followed & being developed for
- indexing and/or cataloguing of information
- electronic documents (papers, articles in WORD, ASCII, etc.)
- publications (newsletters, articles other regular publications in Pagemaker etc.)
- Emails one has received
- Stuffdownloaded from the Internet
- Material CD s.
Building compatibility between electronic documentation and classification, accessibility code. I low is this stored?
what is the system of access that is followed? Is this information available in the catalogue?
Building up an alternative development and social change identity in India.
Joint Catalogue
John Samuel of NCAS has suggested that they would be interested in having some kind of joint catalogues of the best
and most relevant material that we have on specific issues in Documentation Centres. This is not a general sharing
of databases, but on recent and signilicant development concerns.
Earlier CENDIT used to bring out DF.VINDEX, but that was a more exhaustive effort. This would be more focused
and time-bound. Many of you would be interested in this project. Please discuss it in your group and send in your
suggestions, so that we can discuss it in further detail.
Right to Information:
You have all heard of the Campaign for the Right to Public Information. This has been very active in the primary
ground level information Held, largely in the area of developmental works. Most ofour Documentation Centres have
been set up to ensure that secondary information is available to wider audiences. Is there then a need to also look at
this question from the stand-point of political documentation (availability and access of secondary documentation
like white papers, certain key judgements, government policy on certain critical issues)
Do we need to think in terms of a campaign which focuses on secondary reports, government documents, studies of
private institutions. Multi-lateral & UN organisations etc.
Current major issues and documentation on them.
At most DCMs we have focused on some of the major socio-political challenges that we face, and have taken stock
of the state of documentation vis-a-vis these issues. There arc perhaps three major issues that could be discussed.
•
•
•
('oinmmmlism and Right wing, onslmig.hl now in rural and remote mens mid development lields
Globalisation'l iberalisation:
Changing NGO landscape in the new globalised context.
We plan to discuss the basic aspects of these issues kind of literature that is available on these topics.
Who has what?
Sources of information.
Nature of information needs among our constituents on these issues.
It would be useful if those who have closely monitored these issues share their experiences.
Training Requirements:
a.
b.
c.
Various training, human resources development requirements of documentation centres.
Training plans of different organisations.
Any new or joint programme needed?
Enclosed is a preliminary note on Electronic Documentation prepared by CED. NCAS will prepare a note on the
joint catalogue and some ideas keeping/selling/publicising each others publications and circulate it to all. IS1.
Bangalore on the Current major issues and documentation.
PRE-DCM
The Pre-DCM is basically intended as a time to help those who are little less familiar with the DCM to get an idea on
some of the ground already covered in other DCMs. Please note this will NOT be a training workshop; where
specific queries will be handled; but rather a participatory session where the broader parameters are spelt out.
We have thought of two working groups for the pre-DCM.
1)
2)
As mentioned in the note on Electronic Documentation systems; a working groups of systems of Electronic
Documentation in the age of Internet.
Basic briefing on Documentation systems, indexing, classification, already discussed in previous DCMs - Mainly
for first timers at DCM.
DCM mailing list
We have started a mailing list on documentation for DCM members, where we can share information on sources.
documents, new publications, web-sites etc.
If you have an Email address and wish to join this mailing list, send an Email to majordomo@ilbom.entet.in with the
following line in the body of the email.
SUBSCRIBE il-dcm <your email address>
We look forward to your feedback and suggestions and to meeting you in September in
Bangalore
From
CED, ISI-Bangalore, NCAS
Centre for Education and Documentation. 7, 8th Main Hird Phase. Ilnd Stage, Domlur
Bangalore 560 071 Ph: 554 3397 email: admin@cedban.ilban.ernet.in
Indian Social Institute. 24. Benson Road, Benson Town, Bangalore 56 0 O46.Ph:536 0960
email admin@isiblr.ilban.ernet.in
National Centre for Advocacy Studies Flat no.2. Santosh Apartment, Shilavihar Colony, Paud Road,
Pune 411 038 Ph: 35694 email ncas@wmi.co.in
Note of Electronic Documentation- '
~ ~
: j
-
We have been using computers to store our catalogues and indexes. Most of us have been searching the Internet for
documentation and data. Some of us have a web-site where information of some of our publications, and some
articles and papers brought out. Others bring out publications giving information which they have downloaded.
Each one of us have been experimenting with some systems, for streamlining this documentation. We need to share
our experiences and see if we can work out some system like the earlier Interchange format which we drew up for our
databases.
We can also discuss the possibilities of having some kind of distributed databases and documents system. This would
mean that while people keep updating their own databases which are on the internet or in their intranet or in their own
computer, there could be a system whereby there is a way of searching for documents when people log into any of
our websites or Intranet.
India-link is an off-shoot of DCM. focusing on electronic communications and information. Earlier India-link was
concentrating on providing email connectivity to NGOs. Now that we have VSNL. MTNL and private ISPs, it
becomes more clear that we need to talk about the content of Information exchange over the Internet, by email or
through World Wide Web.
Documentation centres will have to be more involved in this. Some of the ideas discussed in the discussion on
Electronic documentation can be explored under India-link. There is a lot of information on the Internet, but access
favours those who can articulate their needs clearly, know a little bit about the subject and has the patience to search
the web. There is need for developing an identity which represents alternative development, struggles, NGOs in
India on the Internet and electronic network which is backed up by ground level documentation and secondary level
documentation centre and other campaign and advocacy organisations and network.
Please discuss this in your group and send in your comments. We intend have one working group during the preDCM to draw up some kind of framework for the electronic systems. Which of you would be interested in being part
of this working group?
,
DCM9 REPORT
S^cj-jcx-P rjZ>^MjLkj_A-G
I attended the Documentation Centres Meet9 at Indian Inst-itute-of-Scienee, Bangalore
between 8th - 10th September 1999. 8th Sep. was on Main theme on Electronic
Documentation Systems: on this topic, resource person was Mr. John, CED spoken
about it. And also CED AND NCAS was displayed their library packages. Ms.
Shobha was gava lectured on CED Classification.
I was attended CED Package, Master Library Catalogue. This is good package for
documentation. Developed by CED. We can retrieved the information which what all
materials available in the library through Author wise, Subject wise. Bibliography
also available. Get information on keywords also. This data base management system.
In the CED Library Package do not have the option of borrowing / returning system.
NCAS Library package was displayed. This windows database management. We can
get information as above package. One more advantage here that we can get the
content list of book and journal and summary about the book. We can enter the
picture and Graphics through scanning. But, they did not brought the scanning
machine in workshop. The whole book information available.
The first day of Main DCM was introduction, more than 60 participants attended all
over India. Introduction about their information centre and organization.
Session 3 was Electronic Documentation. Resource Person is Mr. John and Leo.
New Technologies and Possibilities and Opportunities.
Planning for the future.
Training and technical requirements.
Joint programmes and efforts.
Mr. Samson, NCAS person spoken on Joint catalogue. He talked about collect the
information and retrieval system in the Joint Catalogue. And also discussion went on
produce publication of NGOs.
Mr. Leo Fernandes spoke on LAN System. How to use and store the Internet
Information in the computer. Like Publications, Reports, Articles, Images, Subject,
Author, Organisation etc.,
J!
5^
Jaguri organisation member spoken about Internatioh conference which her attended
earlier. Shared about their experience in conference. '
Session on Right to Information, Resource Person was Mr. John. He talked about user
and staff of Documentation relationship in sharing the information. Participants also
shared their experience with users.
Session on 6. Documentation on Current Issues are Communalism, Globalisation.
Mr. Samuel talked about it.
Session 7 on Training Requirement. Some of the participants who is first attended
this programme wanted to practical experience, training on documentation, how to
maintain the documentation, Classification, Catalogueing,
Session 8 on Looking back, Looking Forward:
Plans for the Future
Joint Programmes.
■
■
■
■
■
■
*
*
■
■
■
Workshop Group on Information
Publication Sale Nodes
Repackaging Information
Development of Imaging, Dbase, full text Web, Search/Publising System.
Promoting Linix Server, Email sub-nodes, Internet solutions
Trjning in E-mail and Web Strategy
Development/Training Language e-mail
Joint internet sourcing
Looking at Information CriyiCALLY
Conference workshop
Translation Pool
CDL, NCAS, CED, JAGURI, CSES, will take part to work and organise the meeting.
“ seiJ
J
dcm9
documentation centres meet
Bangalore 9th - 10th September 1999
Pre DCM: 7th - 8th September 1999
Indialink: 11th September 1999
So it time to meet again!
We’ll meet at Indian Social Institute, Bangalore, 24 Benson Road,
Benson Town, Bangalore 560 046. Ph. 5555189,5360960
Second circular on DCM9
Dear Friends,
About 30 participants from 19 organizations have confirmed their
participation. More are expected.
This circular is an attempt to decide the agenda, and elicit your
contribution. Please write in. The more ideas and information we
share before the meeting, the more progress we can make. Please
also tell us if you are coming for the Pre-DCM and which of the
two streams you will take part in.
This time, three organisations, ISI Bangalore, NCAS, and CED are
hosting the meeting. From your initial response, it seems that
most people are interested in Electronic Documentation and
Electronic Information Sharing. Leo Fernandes who is now a free
lance consultant will attending the DCM as resource person.
In the Pre-DCM we will have one stream which works out the
technical details and share it with us on the 9th. The main persons
involved in Indialink will also have a decision, work-sharing and
planning meeting on the 11 th at CED, Bangalore office
cfs _
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7CT
t
PROPOSED AGENDA
The Pre PCM : 7th & 8th September.
There will be two parallel streams:
1.
Documentation Systems:
(this stream is for those who have not attended DCMs unto now).
This workshop will go through the different technical discussions
that we have had unto now.
DCM indexing/cataloguing formats.
Sources of secondary information, coding
Classification systems used, coding
Keywords, Thesaurus
r(S.
Please write to us at CED, if you need copies of the DCM
catalogue formats
2.
Electronic Documentation Systems:
(For those who have attempted to organise their electronic
information.)
This is the first time we will be discussing this topic at the DCM.
The purpose of this workshop is to gather the experience of those
who have already attempted electronic documentation, and to try
and work out some preliminary recommendations & Framework
for systems such that exchange of information and distributed
documentation is made easy.(See Appendix)
Note for discussion on Electronic Documentation
Introduction
Upto recently, we were using computers mainly to
Make catalogue and indexes, bibliographies of our documentation
Bring out publications, using Word or Page maker
Research, Statistical analysis, number crunching.
Now more and more information is first available in electronic
form, be it in
• Word Documents
• Email, Bulletin Boards,
• CDs, Floppies or
• Web pages (Internet)
Discussion points
At the Pre DCM, we will discuss three aspects of electronic
documentation.
1. The Nature of Documentation available in electronic form
2. How this information is or can be organised and catalogued
3.
Retreival and dissemination systems
Participants are expected to make a presentation (preferably with
a written note) sharing their experience on electronic
documentation. Below are some of the issues they shoudl cover.
1. The Nature of Electronic Documentation
A.
The types of electronic information i.e. Email, Compact Discs
(CD), indexes (databases), Word /Text Files
B.
The characteristics of available information: Electronic
Information can be of all kind. You can have
i)
news reports, small annoucements, pamhlets etc which
people have sent you by email or you have downloaded.
ii)
a collections of analytical articles. Reports, Studies
produced internally or downloaded from the Net.,
iii)
data/statistics from the Census Cds, Or,
iv)
editorials, opinions, exchanges in mailing lists
C.
What do you see is the value in collecting, organising and
documenting electronic information or Indexing such information.
2. Method of Organisation & Indexing
A. Do you have a method of storing the information?
i)
Is it organised
subjectwise?
chronologically?
in separate floppies/CDs or in Hard disks?
Any particular file naming convention?
Classification?
ls the file format changed for uniformity.
ii)
B. Do you have any indexing/cataloging system?
i) Any system of marking important attributes like title, author,
keywords, dates, publisher, copyright holder, original source of
information etc. within the file.
ii) Is there a catalog system to tell you where each file is and
what is contained in it? What is the structure of this database?
Does it match with the catalogue of Books, Reports etc.
3 Retreival & Disemination
What are your ideas for dissemination and making available this
information and databases? Are you planning to use it for
i) In house reference/publications
ii) Intranet access to your users
iii)
making it accessible in your Website?
Leo Fernandes, our guru on Computer information Exchange and
communications, and'convenor of INDIA-LINK will facilitate this
workshop. Leo will then lead the discussion on various New
technologies that are available more particularly :
WEB Type access be it in the forms of
links to URLs( Unique Resources Locator) of documents
or sections of documents.
searching of databases in the background.
Automatic full text search for any query, is becoming
increasingly popular and dominant. How can we organise
"ourselves and our current systems to make it Web compatible.
At the MAIN PCM
Based on the Pre-DCM workshop, Leo and others will present an
overview of the kind of electronic information that we have been
accessing and the kind of electronic information that we are
generating, systems that are being used to organise that
information.
Besides, the documentation systems, we will also discuss some
suggestions on Software, Traning requirements, and work out
plans for computerising information at all the three levels:
Internal: within the organization, including LAN
^.ntranet: within our constituency/members, including WAN
internet, WWW, Web search by email, URLs. WEB Pages
We will also discuss India-link. The various services especially
email, mailing lists, and training programmes that we have
conducted.
We will also discuss some of the India-Link plans for facilitating
Information exchange and computer communications.
Some Possible Concrete PCM plans for India-Link:
•
•
•
•
•
•
•
•
•
Promoting LINUXware, which provides the best free platform
for Information at all these three levels.
Programme for Developing a Demonstration Site & Systems
for such information exchange.
Specialised E-mail Lists while relating to issue based networks
of organizations
Training/Apprenticeship programme on Linux / Linux related
Information Sharing & Networking systems, spread over seven
four day sessions over the year
One day Training in different cities. Exposure on: How to
make more use & creative use of email to get documents and
information and organizing them. Different organizations could
host these.
Exposure Programme for CEOs of NGOs on Electronic
Information Systems
Distributed catalogues of URLs (Unique location of
documents) on development especially India related material.
Develop exchangeable systems.
Back-up archives for such information.
Note based on two day preparatory meeting between Leo
Fernandes, Shubha Chacko, Radha Kunke, Vinod Kumar, B
Veena, and yours truly, John!
So, Finally, See you in Bangalore. Since we have not met for quite
sometime, we have a lot to catch up on. I am particularly looking
forward to seeing you individually, renewing relationships and
having fun...
DCIV19 9th & 10th September
Session T Introductions:
Besides introducing oneself, please come prepare with a short note
on the developments at your Centre over the last two to three
years, the issues/problems you have faced, and an account of some
of your plans.
Session 2, Electronic Documentation:
Introduction.
Taking stock of our Needs, Electronic Information available.
Sharing of Exchange at the Pre-DCM.
Systems Followed & Current Programmes used.
Session 3. Electronic Documentation-II:
New Technologies and Possibilities and Opportunities.
Planning for the future.
Training and technical requirements.
Joint Programmes & Efforts.
Session 4. Session on Joint Catalogue
Session 5. Right to Information:
Session 6. Documentation on Current Issues:
^»,Communalism
Globalisation
Session 7, Training Requirements
Session 8. Looking back. Looking Forward.
Plans for the Future
Joint Programmes
EXHIBITION
We plan to have an exhibition of NGO books, posters, pamphlets
and other interesting stuff at the dem site.
PLEASE BRING WITH YOU COPIES OF YOUR
PUBLICATIONS I POSTERS I VIDEOS etc. FOR
SALE
* * *
Other notes
Those of you who have Internet Access, Please visit CED’s
Website: www.doc-centre.org to get an idea of the manner in
which we have tried to organised our information on the web.
Meeting New & Old Challenges - A conference Workshop for
documentation centres in South Asia organised by AK.SHARA,
JAGOR.I. SANHITA in December 1999. Contact Akshara.
Hosts:
IS1. Bangalore: 24. Benson Road. Bangalore 560 046. Ph 5555189
NCAS. 2. Santosh Apartment. Shilavihar Colony. Paud Road. Pune 411 038
CED. 7. 8th Main. 2nd Phase. Domlur. Bangalore 560 047. Ph. 5543397
-002-
13.11.8
AUS
AUSTRALIA. DEPARTMENT OF EMPLOYMENT AND INDUSTRIAL RELATIONS
PAINTING AND DECORATING: PAINT TYPES AND SURFACE PREPARATION
CANBERRA, AUSTRALIAN GOVERNMENT PUBLISHING SERVICE, 1987. 1
BOOK (VIII, 67 P., ILL., 30 CM), BASIC TRAINING MANUAL 15-1.
13.11.8
AUS
AUSTRALIA. DEPARTMENT OF EMPLOYMENT AND INDUSTRIAL RELATIONS
ELECTRICAL TRADES: ELECTRICAL CABLE TERMINATIONS
CANBERRA, AUSTRALIAN GOVERNMENT PUBLISHING SERVICE, 1987. 1
BOOK (VIII, 55 P., ILL., 30 CM), BASIC TRAINING MANUAL
16-13.
12.05.3
AUS
AUSTRALIA. NATIONAL TRAINING COUNCIL
THE JOB PROFILES OF TRAINING DEVELOPMENT PERSONNEL IN
AUSTRALIA
MELBOURNE, NTC, 1984?. 1 BOOK (183 P., GRAPHS, TABLES., 30
CM)
03.04.1
AUS
AUSTRALIA. OFFICE OF SMALL BUSINESS
THE SEVEN DEADLY SINS OF BUSINESS
SYDNEY, OSB, 1 BOOK (13 P., 22 CM)
01.01.6
AUS
AUSTRALIA. TAFE NATIONAL CENTER FOR RESEARCH AND DEVELOPMENT
TAFE PROJECTS IN PROGRESS NO. 11
PAYNEHAM, TAFE, 1987. 1 BOOK (XIII, 150 P., 21 CM)
19.04.3
AUS
AUSTRALIA. TAFE
INITIATIVES
PAYNEHAM, TAFE,
14.04
AZI
AZIZ
N
. t
IMPLICATIONS
WOMEN
ISLAMABAD,
P. , 28 CM)
06.01
BEA
NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT
IN TECHNICAL AND FURTHER EDUCATION NO. 14
1987. 1 BOOK (XII, 108 P., 25 CM)
OF
DEVELOPMENT PLANNING
‘
MINISTRY OF
FOR LOW
HOUSING AND WORKS,
BEASLEY V
PARTICIPATION AND EQUITY: THE FLINDERS
BEDFORD PARK, FLINDERS UNIVERSITY, 1985. 1
CM)
1986.
INCOME
1
BOOK
URBAN
(28
EXPERIMENT
BOOK (229 P.,
23
-0 0 3-
06.01
BUK
BUKHARI MMA
DEMAND AND SUPPLY OF PRIMARY AND MIDDLE SCHOOLS FEMALE
TEACHERS IN PAKISTAN (FOR THE PERIOD 1981 - 90)
ISLAMABAD, MINISTRY OF EDUCATION, 1986. 1 BOOK (186 P.,
TABLES., 24 CM)
06.04
CEDEFOP
CEDEFOP, BERLIN
VOCATIONAL EDUCATION
BERLIN, CEDEFOP, 1986. 1
09Z03.1
BAN
CHOWDHURY N
BANGLADESH. INSTITUTE OF DEVELOPMENT STUDIES
AN EVALUATION OF THE MARKETING PROGRAMME OF BANGLADESH SMALL
AND COTTAGE INDUSTRIES CORPORATION
DHAKA, BIDS, 1987. 1 BOOK (34 P., TABLES., 28 CM), RESEARCH
REPORT NO. 58.
08.02.3
BAN
CHOWDHURY N
BANGLADESH. INSTITUTE OF DEVELOPMENT STUDIES
BSCIC'S INDUSTRIAL ESTATE PROGRAMME: AN ASSESSMENT
DHAKA, BIDS, 1987. 1 BOOK (51 P., TABLES., 28 CM), RESEARCH
REPORT NO. 59.
14.09.1
FINDLAY AM
ILO, GENEVA
THE JORDANIAN MIGRATION SYSTEM IN TRANSITION
GENEVA, ILO, 1987. 1 BOOK (IV, 38 P., TABLES., 30 CM),
INTERNATIONAL MIGRATION FOR EMPLOYMENT; WORKING PAPER.
06.01
HAL
HALL WC
AUSTRALIA. TAPE NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT
THE CONTINUING EDUCATION NEEDS OF ACADEMIC STAFF: FULL-TIME
TAPE LECTURES
PAYNEHAM, TAPE, 1987. 2 MICROFICHE (X, 84 P., TABLES,
CHARTS)
06.01
HAL
HALL WC
AUSTRALIA. TAFE NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT
EDUCATION AND TRAINING: SOME LESSONS FROM ENGLAND
PAYNEHAM, TAFE, 1986. 1 MICROFICHE (22 P.,)
w
IN THE NETHERLANDS
BOOK (19 P., 21 CM)
13.01.2
HAQ
HAQUE I
PAKISTAN. MANPOWER INSTITUTE
MANPOWER PLANNING THEORY AND PRACTICE: A CASE STUDY OF
PAKISTAN
ISLAMABAD, PMI, 1987. 1 BOOK (V, 186 P., TABLES., 24 CM)
13.01.1
ILO
ILO, BANGKOK
REPORT TO THE GOVERNMENT OF PAKISTAN:
MISSION (JULY-AUGUST 1986)
BANGKOK, ILO, 1987. 1 BOOK (V, 227 P., 30
SECTORAL
REVIEW
CM)
f )
ILO,
12.04.2
ILO
GENEVA
FLEXIBLE LEARNING PACKAGES (FLP): TECHNICAL NOTE ON
METHODOLOGY
GENEVA, ILO, 1985. 1 BOOK (26 P., 30 CM), MANAGEMENT
DEVELOPMENT PROGRAMME.
06.02
ILO
ILO, GENEVA
REPORT ON ILO/NOR REGIONAL PROJECT ON SETTING EFFECTIVE
CO-OPERATIVE TRAINING POLICY AND STANDARDS IN ASIAN
COUNTRIES
GENEVA, ILO, 1987. 1 BOOK (82 P., 30 CM)
13.06.1
IND
INDONESIA. DEPARTMENT OF MANPOWER
MANUAL ON THE IMPLEMENTATION OF
RELATIONS
JAKARTA, DOM,
1985.
1
BOOK
(XI,
74
PANCASILA
P.,
21
INDUSTRIAL
Q
CM)
13.01.2
IRF
IRFAN M
PAKISTAN. INSTITUTE OF DEVELOPMENT ECONOMICS
PAKISTAN'S LABOUR FORCE, ITS SIZE AND STRUCTURE: A REVIEW OF
EVIDENCE
ISLAMABAD, PIDE, 1981. 1 BOOK (55 P., TABLES., 28 CM)
12.04.1
ILO
JAIN SK
ILO, GENEVA
THE MANAGERS OF TOMORROW,
GENEVA, ILO, 1985. 1 BOOK (11
DEVELOPMENT PROGRAMME.
THEIR EDUCATION AND TRAINING
P., 30 CM), MANAGEMENT
-005-
06.08.4
JON
JONES N , ANDERSON T
AUSTRALIA. TAFE NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT
TAFE CURRICULUM RESEARCH: A REVIEW OF GROUP PROCESS METHODS:
RESEARCH DESIGN
PAYNEHAM, TAFE, 1986. 1 MICROFICHE (V, 28 P.,)
06.08.4
JON
JONES N , ANDERSON T
AUSTRALIA. TAFE NATIONAL CENTRE FOR RESEARCH AND DEVELOPMENT
TAFE CURRICULUM RESEARCH: A REVIEW OF GROUP PROCESS METHODS:
SUMMARY
PAYNEHAM, TAFE, 1986. 1 MICROFICHE (IX, 48 P., TABLES)
06.01
KEM
KEMMIS S , DAWKINS D , BROWN L
AUSTRALIA. TRANSITION EDUCATION ADVISORY COMMITTEE
TRANSITION AND REFORM IN THE VICTORIAN TRANSITION EDUCATION
PROGRAM; THE FINAL REPORT OF THE TRANSITION EDUCATION CASE
STUDY PROJECT
MELBOURNE, TEAC, 1983. 1 BOOK (XX, 273 P., 21 CM)
14.04
KHA
KHAN NS
PAKISTAN. APPLIED SOCIO ECONOMIC RESEARCH
WOMEN'S INVOLVEMENT IN THE INDUSTRIAL SECTOR IN PUNJAB
STATUS AND PROSPECTS
LAHORE, ASR, 1986. 1 BOOK (63 P., TABLES., 32 CM)
0 AOI . 4
PAK
MALIK MS
PAKISTAN. RURAL DEVELOPMENT FOUNDATION
AGRARIAN REFORM AND RURAL DEVELOPMENT IN PAKISTAN
ISLAMABAD, RDF, 1987. 1 BOOK (21 P., TABLES., 25 CM)
07.01.4
PAK
MALIK MS
PAKISTAN. RURAL DEVELOPMENT FOUNDATION
RURAL DEVELOPMENT IN PAKISTAN
ISLAMABAD, RDF, 1987. 1 BOOK (34 P., 25
06.05.1
MCG
.
.
CM)
MCGAW B , HANNAN B
AUSTRALIA. CURRICULUM DEVELOPMENT CENTRE
CERTIFICATION IN UPPER SECONDARY EDUCATION
CANBERRA, CDC, 1985. 1 BOOK (X, 81 P., GRAPHS, TABLES.,
CM)
25
-
-006-
06.01
CEDEFOP
MUNCH J , RISLER M
CEDEFOP, BERLIN
VOCATIONAL TRAINING IN THE PEOPLE'S REPUBLIC OF CHINA
STRUCTURES, PROBLEMS AND RECOMMENDATIONS
BERLIN, CEDEFOP, 1987. 1 BOOK (119 P., CHARTS., 30 CM)
06.04
PAK
PAKISTAN. SIND BOARD OF TECHNICAL EDUCATION
DEVELOPMENT OF TECHNICAL EDUCATION IN SIND: TRAINING
PROGRAMMES AND DIRECTORY OF INSTITUTIONS
KARACHI, SBTE, 1987. 1 BOOK (370 P., TABLES., 24 CM)
12.07.3
ILO
PROKOPENKO J
ILO, GENEVA
IMPROVING PRODUCTIVITY IN DEVELOPING COUNTRIES
GENEVA, ILO, 1978. 1 BOOK (48 P., CHARTS., 30 CM),
MANAGEMENT DEVELOPMENT PROGRAMME.
07.02.1
BAN
RAHMAN A
BANGLADESH. INSTITUTE OF DEVELOPMENT STUDIES
THE SOCIO-ECONOMIC DISADVANTAGES AND DEVELOPMENT
PERSPECTIVES OF THE POOR IN BANGLADESH AGRICULTURE
DHAKA, BIDS, 1986. 1 BOOK (86 P., TABLES., 28 CM), RESEARCH
REPORT NO. 52.
07.02.5
BAN
RAHMAN A
BANGLADESH. INSTITUTE OF DEVELOPMENT STUDIES
THE JUTE SPINNING INDUSTRY IN BANGLADESH:
THE PROSPECTS
DHAKA, BIDS, 1987. 1 BOOK (66 P., TABLES., 28
PAPER NO. 56.
f )
12.05.2
ROS
ROSCH
A
THE PROBLEMS
CM),
g'
GERMANY. FOUNDATION FOR INTERNATIONAL DEVELOPMENT
METHODS OF JOB ANALYSES
MANNHEIM, GFID, 1987. 1 BOOK (89 P., 30 CM)
RESEARCH
AND
-007-
12.07.3
ILO
SAXENA AN
ILO, GENEVA
PRODUCTIVITY IMPROVEMENT IN DEVELOPING COUNTRIES: ROLE OF
PRODUCTIVITY AND MANAGEMENT INSTITUTIONS (A REVIEW OF INDIAN
EXPERIENCE)
GENEVA, ILO, 1985. 1 BOOK (IV, 54 P., 30 CM), MANAGEMENT
DEVELOPMENT PROGRAMME.
19.04.2
SINGAPORE. VOCATIONAL AND INDUSTRIAL TRAINING BOARD
ANNUAL REPORT 86-87
SINGAPORE, VITB, 1987. 1 BOOK (66 P., TABLES., 30 CM)
SYE
12.03
SIN
12.05.7
THO
SYED RH (ED.)
MALAYSIA. ASSOCIATION OF DEVELOPMENT RESEARCH AND TRAINING
INSTITUTES OF ASIA AND THE PACIFIC
THE RURAL NON-FARM SECTOR AND PROCESS OF ECONOMIC
DEVELOPMENT
KUALA LUMPUR, ADIPA, 1987. 1 BOOK (367 P., TABLES., 24 CM)
TECHNONET ASIA, SINGAPORE
TRAINER'S MANUAL ON ENTREPRENEURSHIP DEVELOPMENT
SINGAPORE, TECHNONET ASIA, 1981. 1 BOOK (149 P. ILL.,
THOMSON P , MAGEEAN P
AUSTRALIA. TAFE NATIONAL CENTRE FOR RESEARCH AND
SELECTION FOR THE TRADES
PAYNEHAM, TAFE, 1987. 2 MICROFICHE (VIII, 82 P.,
DIAGS)
06.04
UK
UK.
19.04.2
UK
UK.
28
CM)
DEVELOPMENT
TABLES,
COMMONWEALTH SECRETARIAT
REGIONAL MEETING ON TECHNICAL AND VOCATIONAL EDUCATION AND
TRAINING IN THE PACIFIC, PORT VILA, VANUATU 30 JUNE - 4 JULY
1986: REPORT
LONDON, CWS, 1 BOOK (63 P., 32 CM)
INSTITUTE OF DEVELOPMENT STUDIES
ANNUAL REPORT 1986, HANDBOOK 1987
BRIGHTON, IDS, 1987. 1 BOOK (91 P., ILL,
TABLES.,
23
CM)
-008-
19.01.2
UNESCO
UNESCO, PARIS
PRACTICAL ASPECTS OF THE USE BY DEVELOPING COUNTRIES OF
EDUCATIONAL AND SCIENTIFIC WORKS AND WORKS OF CULTURAL
PROMOTION
PARIS, UNESCO, 1979. 1 BOOK (158 P., 30 CM)
14.04
IDRC
ZANDSTRA I (ED.)
IDRC, CANADA
SEMINAR ON THE PARTICIPATION OF WOMEN IN WATER SUPPLY AND
SANITATION PROGRAMS
OTTAWA, IDRC, 1987 . 1 BOOK (72 P., 27 CM), IDRC MANUSCRIPT-.
REPORT.
- Media
RF_NGO_22_SUDHA.pdf
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