URBAN BASIC SERVICES PROGRAMME A REFERENCE MANUAL
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- URBAN BASIC SERVICES PROGRAMME A REFERENCE MANUAL
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URBAN
BASIC
B SERVICES
REFERENCE
MANUAL
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National Institute of Urban Affairs
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URBAN BA^IC SERVICE'S PROGRAMME
A Reference Manual
's'-' i’-''y-
'
••
■
Prepared by
NATIONAL INSTITUTE OF URBAN AFFAIRS
in Cooperation with
'
UNITED NATIONS CHILDREN'S FUND, New Delhi
July 1989
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NATIONAL INSTITUTE OF URBAN
New Delhi
1986
Reprinted July 1989
■1
AFFAIRS
CONTENTS
THE CONCEPT
1
THE BACKGROUND
6
STRATEGY FOR IMPLEMENTING UBS
12
PROGRAMME MANAGEMENT
21
PROGRAMME DEVELOPMENT
29
APPOINTMENT AND TRAINING OF THE
FUNCTIONARIES
42
MONITORING AND EVALUATION
47
ANNEXURES
50
,,'iL
THE CONCEPT
THE CONCEPT
UBS stands for Urban Basic Services.
Principal
Aim
The principal aim of
upgrade
the quality
especially
the most
this Programme is to improve and
of
life
of
vulnerable
the
urban
poor,
sections
of
the
population - the wmen and children who tend
to
get
of
six
neglected in the urban setting.
Guiding
Principles
The UBS
Programme will operate on the basis
guiding principles:
Conmunity Participation
Convergence
Child and Mother Focus
Cost Effectiveness
Coverage
Continuity
There
are
two
fundamental
to
processes
which
are
absolutely
the successful operationalisation of
the UBS Programme:
Conmunity
Participation
One of these is the
process by which the
community,
that is,
the user sector is enabled to participate in
planning.
implementing, monitoring and evaluating the
Programme.
Conmunity
for
involvement right from the
napping
community needs.
initial
contributes
to
survey
cost-
-2effective progranrning of services/inputs;
optimal
facilitates
utilisation of programme services/inputs
and
ensures dynamic continuity of the programme.
Convergence/
Integration
of Services
The
other
is
one
by which
basic
services
by the provider sector so that
integrated
are
effective
delivery of services is made possible.
The
basic
principal
urban
required
for
achieving
the
aim of inproving the quality of life of the
poor,
are many and varied.
preventive and
providing
making
services
available
They
curative
opportunities
from
range
health
care
to
to vrxnen to
add
to
their family income.
Relating
needs
delivery
of services will not only be cost
and
to
services
minimise wastage
critically
contribute
and
to
and
integrating
effective
but
will
impact.
Other
duplication
programme
the
development programmes should be oriented in a manner
so that their inputs in the same area converge towards
the UBS Programme.
Child and
Mother Focus
In rapping the needs of the community and in planning
specific
UBS projects.
special attention needs to be
paid to mothers and children who suffer from
neglect
due to various cultural and social factors that
have
overtaken them in urban settings.
This
special focus will contribute to a
better
and
-3more
ef fective
utilisation
of
services
and
to
to the result of the
operation
of
the
prograirme cost effectiveness.
Cost
Effectiveness
In
addition
first
three principles,
the Programme also envisages
the
cost
brought
effectiveness
interventions
and appropriate
should
low-cost,
be
about by
simple
technology.
These
affordable
and
maintainable by the user-families and
neighbourhoods.
and high-cost interventions which
Sophisticated
difficult
generally
and
expensive
often
to
implement
are
and
maintain must be discouraged.
Coverage
Macro-level
planning
should take
into account coverage of all
at
the GOI
and
State
levels
low-income
urban areas in the towns of the UBS districts by 1989.
Continuity
The
Programme should not be dependent on
UNICEF
GOI for continuity beyond the Seventh Plan.
transfer
the
of
should
Programme is not cost intensive.
the
A phased
responsibilities from UNICEF and GOI
State Governments
two guiding principles.
be
effected
and
as
to
the
This can be done if
community
participation
and convergence are adhered to.
Financial
Responsibility
for the UBS
frhe
UBS
approved
Programme
scheme
is
a
centrally sponsored
and
which is a part of the Seventh
Five
Year Plan.
The UBS is the joint responsibility of GOI,
the State
I
-4-
Governments and Union Territories,
(
and
UNICEF.
The
percentage of
financial responsibility for the
five
years
Programme (1985-1989)
of
the
is
divided
as
follows:
(
GOI
20%
State Governments and Union Territories
40%
UNICEF
40%
(
Objectives &
Activities
The principal aim of UBS is to improve the quality
of
life
and
of
the
children.
(
urban
This
poor especially the
has been broken
women
down into
general
objectives and their corresponding activities.
if
General Objectives
1
(
To
(
substantially
reduce
morbidity
Corresponding Activities
and mortality
the
rates
of children;
Extension of
health
child
care
and
water
and
facilities;
and
services;
sanitation
i ncome-generati ng
activities
for mothers.
ii. To
develop
the
learning
Iirprovement of the provision of
through
basic
(
potential
of children
(
improved
access
to
education
and other basic services;
services
enphasis
with
special
on learning opportu-
nities in early childhood;
example,
for
provision of balwadis
and day-care centres.
(
iii.To enhance the awareness
and
ability of the urban low-income
Extension
of
health
community education
and
services,
-5-
corrmunity
needs,
in
meeting
particularly
children
and
its cwn
and
consciousness-
those
of
raising programmes such as film
with
or
shows.
wmen,
without outside help;
demonstrations,
street
theatre and discussions.
iv. To improve the capacity of
municipality
and
organisations
to
launch
and
manage
specific
prograimes
urban poor.
awareness
the
voluntary
effectively
child
for
the
Training
appropriate
and
equipment
of
of
the
as well
as
branches
Government system,
other
agencies (e.g. voluntary
agencies) for community
parti-
cipation and low-cost interven
tions.
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WS8I
the Background
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-6-
THE BACKGROUND
Urbanisation
During the decade 1971-81, the urban population growth
rate was much higher than the total population growth
rate. In 1971, the total population of India was 548.2
million
1981,
and the urban population 109.1
the
million.
In
total population was 685.2 million and the
urban population
159.73.
Thus
over
the
ten-year
period, the proportion of the Indian population in the
urban
areas increased from 19.9 per cent to 23.3
cent.
India’s urban growth was 46.41, almost
double
the total population growth of 25.05 per cent.
As the
per
percentage of the urban poor population was increasing
phenomenally,
by
million persons
This
1981
between
32
vrere living under
million and
40
slum conditions.
has led to a marked deterioration of the
living
conditions in the slums.
Living
Conditions in
Urban Areas
In
India,
forty per cent of the urban
households
live in just one room.
In Calcutta,
this proportion of the population is
brought to 70 per cent and in Bombay, 82 per cent.
75
per
cent of these one-room tenements
have
no
windows.
27 per cent do not
have access to
drinking water
-7-
supply.
The
remaining 73 per cent also do rot have access
to entirely safe water supply.
80 per cent have no private latrines, of
66
these
per cent remain water-logged during the monsoon.
72 per cent do not have access to sanitation.
Situation of
On the lowest estimates, around 13 million children
Children
live in slum areas of which 3.6 million are under 4
years.
Nearly
300,000 urban children die annually due
to
diarrhoeal dehydration.
29 per cent of the infant deaths and 22 per cent of
child deaths in urban areas occur without
recourse
to any professional medical attention.
At
least
6000 urban children become
blind
every
year due to Vitamin A deficiency.
Over
60 per cent of children below 3 years of
age
and
45 per cent between the ages of 3 and 5
years
suffer from iron-deficiency anaemia.
Nearly
50
neonatal,
per
cent
of
the
infant
mainly due to premature
deaths
are
birth, tetanus.
maternal malnutrition and lack of sanitation.
Only
40 per cent of urban children below one
year
-8of
age and 53 per cent below two
years have
been
immunised with B.C.G. Vaccine.
Only 24 per cent of both age groups are reported to
have had Triple Vaccine.
Only 11 per cent have had protection against Polio.
Situation of
Women in Slum
Areas
The
number of females per thousand males declined
fran
972 in 1971 to 933 in 1981.
The decrease in
the sex ratio is explained largely by poor
inadequate
health.
nutrition and a higher mortality
rate
among females.
Out of
30
years of reproductive
life,
spends
16
years
and
in
pregnancy
a waman
lactation.
typifying the malnourished state of women.
It
is
estimated that
an
average
Indian waman
becomes pregnant eight times and gives birth to 6-7
children of whom 4-6 children survive.
Expectation of
than men.
life
life at birth is lower
for
women
In 1976-81 the average expectation of
for men was 52.6 years and for women
it
was
51.6 years.
As compared to about 66 per cent of literate males,
there wsre only 48 per cent literate
females
in
1981.
According to the 1981 census,
only 7.7 per cent of
-9females as compared to 48.18 per cent of neles were
classified as rain workers in the urban areas.
Government
Interventions
The
earliest attempt
in India
at
the
improving
conditions of the urban poor dates back to 1956.
In that
year
the
Slum Areas
(Improvement
Clearance)
Act was
of
and subsequently extended to the
Delhi,
and
passed for the Union Territory
other
Union Territories.
The
emphasis
of
this Act was
on
and
clearance
rehabilitation of slums.
With
the experience gained from the implementation
of this Act,
emphasis shifted from slum clearance
to slum improvement and upgrading.
Environmental
Improvement of
Urban Slums
(EIUS)
In 1972,
scheme
the Government
of India
introduced
for the environmental inprovement of
a
urban
slums (EIUS).
This
scheme
laid
stress
as
on
facilities
such
drainage.
sewerage, community
potable
the
water,
provision
of
storm-water
latrines and baths.
widening and paving of existing lanes and roads and
street lighting in the slum areas.
The
scheme
country.
now covers
all urban
areas
in
the
-10Integrated
Development of
Small & Medium
Tcwns (IDSMT)
A scheme for Integrated Developnvent of
Medium Towns
Small
and
(IDSMT) was introduced in the
Sixth
Plan.
IDSMT
aims at equipping the selected
basic
infrastructure and facilities to enable them
towns
with
to serve both as growth and service centres for the
rural
hinterland,
and as counter magnets
to
the
metropolitan cities.
The
Sixth Plan made a provision of Rs. 96 crores in
the Central sector with a matching provision in the
States sector for the developrrent of 200 towns.
Urban Carmunity Development (UCD)
The Urban Carmunity Development Programme (UCD) was
initiated in Delhi in 1958.
In the Third Plan UCD was extended to many other
cities.
Designed as an institutional arrangement to solicit
conmunity
participation to improve the quality
of
life of the urban poor, it continues to be the nost
inportant programme for the urban poor.
Integrated Child - The Integrated Child Development Services (ICDS)
Development
Services (ICDS)
was one of the major programmes taken up in 1975-76
in
the Central sector on an
experimental
basis.
The programme was started in 33 rural/tribal
areas
and in some urban slums,
poor
for providing children of
families with the basic services
of
health,
-11-
supplementary
education
Sixth
nutrition and
non-formal
for a better start in life.
Plan,
pre-school
During
the
there v^s a sizeable extension of
the
scheme, and there u^re 1019 ICDS projects running in
the country.
Minimum Needs
Programme (MNP)
The Minimum Needs Programme (MNP) was introduced im
the first year of the Fifth Five Year Plan with
to establish a network of basic services
objective
and
facilities
areas
of social consumption in
all
the
norms
within
a
basic needs
of
the
up to nationally accepted
specified time
frame.
The
people identified for the programme are
Education,
Water
an
Adult
Supply,
Housing and
Education,
Rural
Roads,
Environmental
Elementary
Rural Health,
Rural
Electrification
and
Improvement
of
Urban
Slums and Nutrition.
In all these interventions.
processes
of
conmunity
participation
central
to
nowhere
integrating basic
the
been
have the twin
and
services
of
treated
as
being
operationalisation
of
these
urban
slum
prograrrmes.
The
UBS,
for
the first time in
the
intervention, recognises the fundamental position of
these
two processes in getting a viable
off the ground.
programme
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STRATEGY FOR IMPLEMENTING UBS
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e
-12-
STRATEGY FOR IMPLEMENTING UBS
Fundamental
Processes
As
stated earlier.
the two fundamental processes
in
implementing UBS are community participation and the
convergence/!ntegration of services.
- Conmunity Participation is the underlying principle
for
the whole progranme.
equated
to
conmunity
- in
labour.
In UBS however.
means
getting
Very often it has
"oontri buttons"
cash.
from
in kind or in the
been
the
form of
community participation
involving the community at all stages of the
project including vital decision-naking right
from
the pre-planning and planning stages through
all
phases
monitoring
and
true
will
of
implementation,
evaluation.
Conmunity participation
in the
sense.
help
in
progranme as
a whole
since
there are multiple factors working
towards
the success of the
creating programme
greater
impact.
There is also a much
chance of progranme continuity because the
programme will meet the needs of the people as
see them.
UBS provides a framework
community participation.
smallest.
for
they
maximum
As visualised by UBS, the
grass-root
level
working unit
neighbourhood group.
This
will consist of
20-25
These houses will select a volunteer
from
houses.
is
the
-13-
among
to
themselves
represent
group.
the
Representatives from 20-25 such neighbourhood groups
will
form a
Basti
Caimi t tee
which
will wrk out a Neighbourhood Development Plan
that
is
of
such
together will constitute the basis
for
a mini-plan for the Basti.
mini-plans
the
Development
Plan of Action for
UBS
Therefore r
it
is
A number
a
particular
important to keep in
town.
mind
the
spirit of decentralised planning.
Key
areas where oonmunity involvement is essential
are given below:
Caimunity
Involvement
Forming neighbourhood groups
Selecting volunteers
Prioritising needs and corresponding inputs
Determining own needs
Deciding inputs (services)
Setting up and managing the functioning
Development Caimittees
of
Basti
oonmunity participation in
the
UBS
unit
of
the
Finalising mini-plans
Monitoring
Delivery
Utilisation
Evaluation
Participatory and qualitative
The
bedrock of
programme
is
the
neighbourhood group.
grassroot
level
A good deal of attention has to
-14-
be
focussed
cohesive
on
enabling this
group
to
become
unit where every member must be notivated to
WDrk with and for all the members of the group.
a
a
group
is one of the most dynamic ’via
development and change.
which
agencies
Such
medias *
of
Wherever feasible, voluntary
have
of
experience
in
working with conmunities should be associated in
the
planning
and
the
implementation of
programmes,
especially in the training of all programme personnel.
Convergence/
Integration
of Services
Basic
Services can
be subsumed under
certain
broad
categories.
Primary
Health
preventive
Care
health
care:
infant feeding practices.
home-based
supply,
and
is
inmunisation.
improved
diarrhoea management,
environmental sanitation,
education.
facilities
on
child growth monitoring.
vater
drinking
family welfare
birth spacing and the contributory factors
primary
care
The emphasis here
In addition.
of
curative health
in the area will have to
ordinated with newly programmed health
be
co
activities
for a comprehensive coverage of health care.
Early
Childhood Learning Facilities
The
UBS
programme will encourage the establishment of pre
schools and creches where the need is felt. Creches
and
bal wadis
nutrition,
can
early
not
only
stimulation
provide
and
health,
pre-school
-15-
education to children.
but can also be
the dissemination of
ideas and
centre for
information about
facilities available in the basti for improvement of
home
life
The
number of pre-schools to be established
and community environment
general.
in
in
a
town needs to be pre-determined and balsevikas must
be
selected
comnunities
in
early
in order that they are trained
the pre-school is set
should
consultation with
be
arranged
appropriate
up.
the
before
Pre-service training
for by the UBS
staff
in
an
and comprehensive manner with the help
of suitable personnel.
Local
Mahila
Mandals
and
other
can
bCOs
be
strengthened and encouraged to provide
pre-school
activities.
The
a
development
centre
balsevikas
in
guide
the
to
households.
pre-school
for
the
the role of
parents
can
be
child
community with
friend,
and
the
educator
the
and
neighbouring
Ideally, she should visit the children
in their homes in the evenings and discuss with the
parents the needs and interests of each child.
Growth charts can be introduced, as a rule, in pre-
A weighing scale can
schools
by
supplied
to the project officer for
balsevikas.
this
purpose
and
the community organiser can ensure that it
made
available
to each pre-school
under
be
is
his/her
-16-
for
care
monthly weighing.
Innovative
play
activities need to be encouraged in these schools.
The
balsevikas can be encouraged to conduct a six-
monthly or quarterly parents' day function when the
children's handiwork can be on display.
other
educational
posters/material
Health and
can also
be
exhibited.
Wanen's Economic Upgrading -
Economic upgrading of
women
can
be viewed as
educational
first
to
help them to participate in
programmes
and
an
thereby meet the
children and families;
then,
process f
development
needs
of
their
to extend assistance
to their cornnunities in organising group actions.
The
UBS Programme can help them obtain
financial
technical,
and marketing inputs from the
existing
plans, programmes and schemes of government through
the Small Scale Industries Corporation, the Minimum
Needs Programme, the Lead Banks, and so on.
The
Programme
can provide
necessary
minimum
to
women's
investments
such
cooperative
groups through banks and other lending
institutions.
as grants/subsidles
Such assistance will necessarily be
recovered in instalments to form a Revolving Fund.
The local bodies and State Governments can motivate
and
persuade
banks and
lending
institutions
to
-17-
provide
credit
under the UBS projects,
organised
credit
facilities to the women’s
terms
and supervision.
groups
under
flexible
Economic
schemes
should be fully cwned by women's collective groups.
Wonen's
Education
The process of economic development of wcmen cannot be
pursued
independently
Therefore,
women
of
need
other
to
support
be
systems.
supported
with
opportunities
to learn how to read and write if
they
are
exposed successfully
be
to
productivity.
UBS
activities
in
development,
the
credit,
production and marketing cycles.
can arrange
staff
to
the
basics
The
for
appropriate
learning
of
accounting,
project
credit control, purchase of raw raterial
and salesmanship.
Where available,
craftsmen residing in and around the
community can be motivated to impart their
fellcw
residents in a manner mutually
knowhow to
beneficial
to
programmes,
a
both parties.
Relevant
Training
Prograrrmes
In
determining income skills training
critical
analysis on the training facilities already
existing
in
the town and their impact is
necessary.
No training programme should be arranged without
the
the women of the area to ensure
that
the training is relevant to their needs and will
help
concurrence
of
them increase their economic status.
-18-
Supplementing
As
Wanen' s
Incomes
and cottage
far as possible,
the Covernment/Municipal offices
wholesale stores
industry
need
to
be
encouraged to purchase and/or market the products
of
women's
cooperatives within their quotas and
demands.
until wmen are able to compete in the
ronthly
open
market.
Supplementary
incomes earned by WDmen,
particularly
the
is generally
have
mothers
consequences
upon
their children.
while mothers
believed to
improving the quality of
direct
life
of
But children need to be looked after
work.
school facilities
Efforts to put up
for
their
children
creche/pre-
need
to
be
emphasised.
The
support and vigilance of neighbourhood conmittees
are
vital
to
guarantee
development
and
this
the
process
of
women's
process
should
be
carefully
In addition to the services spelt out here.
there are
other
different
detailed in the neighbourhood mini-plans.
Other Inputs
services
selectively
in
available
urban slum areas - for example,
electricity.
housing
are
jointly
and schooling.
Both
the community
and the
government
responsible
for the proper planning.
utilisation
of
achieve
notable
a
co-ordinated
services
statistical
programming and
in
improvement
order
to
in
the
-19quality of
life of families and communities
in
the
This includes the extension
of
programme area.
Water Supply
conmunity
taps
handpunps.
as well as the rehabilitation of closed
and the
installation of
Mark-II
wells with quality-certified water (complete
handpunps)
where
other alternatives
with
for
potable
the
project
water are too costly or non-existent.
Along
with
the
pump
installation.
should ensure the following activities:
i. a platform and appropriate
drains as an integral part
work;
waste-water disposal
of the installation
ii.health education sessions at the drilling sites
capitalising on the opportunity to reach large
crowds
that normally assemble to
watch
the
operations; and
iii.selection and training of caretakers to take charge
of
pump-maintenance
from the first
day
of
commissioning who will be made accountable to the
local body and the neighbourhood conmittees or sexne
other community organisation.
Sanitation
constructed
as
Lew cost pour-flush latrines can
be
per UNICEF/TAG design in order
to
eliminate the dry-bucket type latrines,
especially
in primary schools, balwadis/anganwadis and primary
health centres.
Garbage
and
sullage
water
disposal
within
the
neighbourhoods needs to be given priority under the
UE3S Programme.
-20-
The Basti Development Conmittees, formed under this
progranrne
and
supported
to
other voluntary agencies should
undertake
the
be
construction r
supervision and maintenance of these
facilities.
Technical guidance and supervision can be the
task
of
the
the concerned technical department such as
Public
Health
Department
Engineering
Department.
The
can provide the bills of quantities and
estimates,
as
the
Government
rates.
Construction of smokeless stoves, bathing cubicles.
garbage
pits,
soakage
pits and simple drains
to
dispose waste water away from handpunp surroundings
can be promoted.
neighbourhood committees can be encouraged
The
establish/assist the maintenance systems for
to
water
supply and garbage disposal.
A strong
them
education effort for the users
utilise
properly,
and naintain
should
be
these
to
facilities
made by the local bodies
in
order to obtain maximum results from investment
in
this
area.
Educational materials and aids can be
provided to primary schools.
balwadis/ anganwadis.
community centres and health units,
to disseminate
simple
to
and
clear
messages
personal/community hygiene and sanitation.*
■k
help
See, Annexure 1:
Guidelines for UNICEF Assistance.
improve
■I R
TV
Os
PROGRAMME MANAGEMENT
."
-J’
FINANCIAL RESPONSIBILITY
OPERATIONAL GUIDELINES
OB
«
/’f:'
* v.^ 7:.> j
/
I
Si
■'. • <'i
:W
-21-
PROGRAMME MANAGEMENT
The Ministry of Urban Development of the Covernrent of
India
will be responsible through the Secretaries
of
Housing and Urban Development in the State Covernments r
for
the
overall
planning
and monitoring
of
the
through
the
Municipal Administration,
for
the
of
its
co
ordination with other departments of the State.
The
prograrrme.
They will be responsible,
Directors
of
implementation
responsibility
the programme as well as
for
planning,
implementation,
management and monitoring of the UBS Progranme will be
shared thus:
Level
Responsibility
Functions
National
Level
Ministry of
Urban Development,
UNICEF Regional
Office, New Delhi.
Steering, Monitoring
and Reviewing the UBS
Programme.
State
Level
Urban Development
Department; UNICEF
Zone Office.
Coordination and
Monitoring of
Programme in UBS
Districts.
District
Level
District Collector
UBS Coordinator,
UNICEF Zone Offices
1. Formulation of the
District Plan of
Operations.
2. Administration and
Management of the
UBS Programme in
the District.
-22Organisational
Set-up for
Monitoring and
Management
The UBS Programme has five management and coordination
Committees
at different levels.
The Canmittees will
help
execute the UBS policy,
review the progress
the
Programme and
modification
Programme.
Their
suggest
functions
in
and composition are
of
the
as
follows:*
Steering
Ccmmittee
at the
National
Level
Functions:
Establish a national policy
to the UBS Programme.
relating
ii. Evaluate the State level UBS Programme
efforts.
Leadership: -
The Joint Secretary (UD)
Members:
The Director (UD)
The Deputy Secretary (UD)
A representative
Ministries of:
each
from
the
i. Human Resource Development
ii.Health
UNICEF Programme Officer
Chief, TCPO
Director, NIUA
And others coopted.
Frequency of meetings:
Programme
Review
Ccmmittee
at the
State Level
Functions:
i.
Half yearly
Execute policy pertaining to
Programme.
ii. Integrate
development
agencies.
the UBS
and oo-ordinate
all
efforts
of
related
ii i.Resolve
constraints and
conflicts
experienced by the UBS projects at the
district level.
★
For details See Annexure 2.
-23Leadership:
Secretary (UD)
Members:
Director (Municipal Administration)
Tcwn Planner
Chief Engineer (PHED)
Director Department of Health
Director, Department of Social Welfare
Director, Department of Education
Collectors/District Commissioners
(UBS) of districts
UNICEF' Zonal Representative
Any others co-opted.
Frequency of meetings : Quarterly
District
Coordination
Carmi t tee at
the District
Level
Functions:
To execute the UBS Programme in the
district as
per the
operational
guidelines issue by the Ministry of
Urban Development;
ii. to
integrate and co-ordinate
all
development
efforts
of
related
agencies at the district level; and
iii.to resolve constraints and conflicts
experienced by the projects at the
town level.
Leadership: -
District Collector/Development
Commissioner
Joint Collector
UBS Coordinator
District
Officer
Women
Deputy
Health
Executive
and
Child
Welfare
Engineer,
Public
Deputy Director, Social Welfare
District Education Officer
District Medical and Health Officer
-24-
Project Officer
Any others coopted.
Frequency of meetings : Once in two months
Project
Management
Caimi ttee
at the
Tcwn Level
Functions:
To jformulate operational guidelines
within the framework
--- of
— the
—s programme;
ii. to
facilitate
implementation;
basti
level project
iii.to review and monitor
inpl ementation; and
UBS
project
iv. to
ensure availability of
all
requisites for project implementation.
Leadership: -
The Chief Executive (or the Mayor/
President where deemed necessary) of
the local authority.
Members:
The UBS project staff
Heads of municipal departments
Heads of other governmental department
agencies
UBS Coordinator
Basti Development Carmittee represent
atives
Any others coopted.
Frequency of meetings : Oree a no nth.
Basti
Development
Caimi t tee at
Basti Level
Functions:
To assume leadership and
ities in the basti; and
responsibil
to enhance community participation for
self-reliance
Leadership:
Carmunity organiser of the area
Mnnbers:
Neighbourhood volunteers
Any others coopted.
Frequency of meeting : Oree a month (at Least).
-25-
FINANCIAL RESPONSIBILITY
The
UBS
is a national programme that allows for
participation of
the
Government
of
India,
the
State
Covernnents/Local Bodies and UNICEF.
The cost of the
programme
them
in
proportion of
20,40 and 40 respectively.
It
'Plan'
and will continue during
will
scheme
Plan period.
on
be shared
between
the
the
is
a
Seventh
The total outlay expected to be incurred
the scheme will be about Rs.
27.60
UNICEF will contribute 9.2 million U.S.
in cash and in kind.
crores.
The
dollars both
The details of the outlay are as
shown below:
Agency
Rs. in crores
UNICEF
11.04
State Govt.
11.04
Central Govt.
5.52
Ranarks
Exchange rate of Rs.12
per dollar is used for
conversion of 9.2
million U.S. dollars.
rhe amount to be made available to various towns
will
be in proportion to the size of the slum population in
each
town.
The
following manner:
towns have been categorised in
the
-26-
Categories
Slum Population
A
30,000 - 60,000
B
18,000 - 30,000
C
4,000 - 18,000
D
1,000
4,000
The allocation of funds on the above basis will be
as
follows:
(Rs. in lakhs)
Category
A
B
C
D
Start-up year
8.00
5.00
4.00
2.50
Continuing year
15.00
10.50
9.00
6.00
Total 1986-89
23.00
15.50
13.00
8.50
The average annual allocation per town will be Rs.5.75
lakhs
the
for the ’A’ category town;
town;
category
’B’
Rs.3.875 lakhs
for
the
’C’
Rs.3.25 lakhs for
category town and Rs.2.125 lakhs for the
town.
for
category
A sum of rupees five crores has been set aside
this
scheme
in the Central
Seventh Plan period.
basis
below.
of
Sector
during
the
This amount ray be spent on the
reimbursement
during the period
as
shown
-27-
Year
Amount
(Rs. in crores)
1986-87
1.25
1987-88
1.25
1988-89
1.25
1989-90
1.25
Total
5.00
Remarks
This amount will be
released on a Central
Govt, grant under this
schema.
OPERATIONAL GUIDELINES
Selection
of Areas
Under
the
planning
UBS
unit.
Programme the
All
the
district will he
towns
in
the
the
selected
districts will be covered in phases.
Criteria for
Selecting the
Districts*
Where the urban growth rate is disturbingly fast;
ii.where
basic services are not available
majority of the slum population, and
to
a
iii.where it wuld be possible to implement the scheme
along
with other UNICEF assisted programmes such
as ICDS, DWCRA and SIAD as well as with other
Government sponsored programmes such as the IDSMT
and EIUS.
Selection
Procedure
and Authority
The State Government in consultation with and with the
concurrence of the UNICEF Zone Office will
reconmend
the
of
selection for approval by the Ministry
Urban
Development.
Criteria for
Phasing of
Tcwns for
Inpl ementat ion
*
i. Large towns should be selected first.
ii.Where the municipal authority agrees to provide
sufficient
supervisory
and
i nf r as t ruct ural
facilities including assigning a Senior Municipal
Selection of UBS Districts has been completed.
See Annexure 3.
-28-
Officer to
project.
Selecting
Project Areas
manage the implementation of
Within towns and cities.
bastis
the
which will be selected.
the
(JI1S
Programme will focus on
using
the
following
criteria:
e
i. Where a majority of the residents are
poverty; and
living
ii.where people
services.
to
have
little or no access
For operational purposes,
in
basic
bastis will be divided into
neighbourhoods of 20-25 households each represented at
the municipal level by a resident volunteer.
I
PROGRAMME DEVELOPMENT
KEY FUNCTIONS OF THE FUNCTIONARIES
PLANNING FOR THE UBS PROGRAMME
PLANNING AT THE DISTRICT LEVEL
PLANNING AT THE TOWN LEVEL
PROCESS FOR PREPARING MINI PLANS
PROCESS FOR PREPARING PLAN OF ACTION
PROGRAMME IMPLEMENTATION
e
i.
-29-
PROGRAMME DEVELOPMENT
Functionaries
After
implementing
will
of the districts to be taken
approval
appoint
the UBS programne,
District
four
types
the State Government
Co-ordinators
for
each
The programme will depend mainly
selected district.
on
UBS
for
up
of
functionaries:
District
UBS
Coordinator, Project Officer, Community Organiser and
Resident Community Volunteer.
The
purpose,
role,
functions and responsibility of
these functionaries have been briefly worked out.* The
terms and conditions, and their employment status will
be discussed separately in detail subsequently.
KEY FUNCTIONS OF UBS FUNCTIONARIES
Job Description i. To help the Collector plan, implement, monitor and
evaluate the UBS Programme in the district.
of the District
Coordinators
ii. To formulate district plan of operations with the
help of all the related Government departments.
iii.To enthuse the town administration to implement the
UBS Programme.
iv. To help them recruit and train the town
functionaries.
level
UBS
v. To guide and facilitate the local authorities; and
plans of
the UBS project staff to prepare the 1/
action.
vi.To facilitate release of funds and ensure proper
implementation of the Programme in the towns.
*
For details see Annexure 4.
-30-
Job Description i. To plan, implement and manage the UBS Programme at
of the. Project
the town level.
Officers
ii.To arrange for adequate orientation and training of
sll officials directly or indirectly involved in
implementing the UBS Programme in the town.
iii.To assign detailed tasks to 00s and nonitor
achievements and progress.
their
iv.To promote actions at all levels to catalyse or
strengthen new initiatives that could help the
communities develop their problem solving capacity
and participatory skills.
v. To develop necessary documentation such as progress
reports, case studies, survey reports and evalu
ation reports corresponding to the Programme.
vi.To help the District Collector and the Coordinator
to conduct reviews of all town level UBS projects
for monitoring and course corrections.
Job Description i. To assist the Project Officer in formulation,
of Carmunity
implementation
and management of the plan of
Organisers
action.
ii.To implement, monitor and mnage the UBS Programme
at the basti level.
iii.To catalyse collective
initiatives,
through
initiatives,
neighbourhood groups, Basti Development Connittees,
for the well - being of the communities under his
jurisdiction.
iv.To continously train the Neighbourhood Volunteers
to motivate and mobilise the community for self
action.
Responsi bility
of the
Nei gh bourhood
Volunteers
i. To create a conducive
atmosphere in his/her
neighbourhood and encourage all residents to parti
cipate actively and voluntarily in the UBS
Programme.
ii.To help the Caimunity Organiser plan, implement and
monitor the UBS Programme in his neighbourhood.
-31-
PLANNING FOR THE UBS PROGRAMME
The
UBS Progranme provides
for
the
preparation of
plans at three spatial levels.
Plans of operation at the level of districts.
ii.
Plans of action at the level of towns.
iii.
Plans of action at the level of neighbourhoods.
PLANNING AT THE DISTRICT LEVEL
Preparation of District Plan of Operations:
The Coordinators will
proforma.*
The
be provided with
formulation
of
the
a standard
UBS
Plan
of
Operations will consist of the following steps:
i. Analysis of the situation of the urban poor in
district.
the
ii. Determini ng priorities for the districts.
iii.Preparation of a plan consisting of:
proposed progranme and actions
< r v
^7
) h
aV-
Zc-1
financial requirement.
j
■
//
Steps towards situational analysis:
x J
i. The Coordinator will
prepare the plan
in
collaboration with the district heads of sectoral
departments such as Health, Water, Sanitation,
Education and Social Welfare.
.... nM
1U J s
*
ii. Sectoral
analysis and proposals will be the
responsibility of the respective sectoral depart
ments.
See Annexure 5.
-32-
iii.Each department will complete the sectoral formats
from the proforma: 'Analysis of the situation of
the Urban Poor' focusing on
Major problems
urban poor.
in their sector
affecting
the
Bottlenecks/constraints affecting their depart
ment in overcoming the problems.
Proposals to overcome the problems.
Preparing Plan
of Operations
The
Coordinator
in
consultation with
the Coll-actor
will formulate the Plan of Operations.
The Plan based
on the situational analysis, will mention:
i.
the towns selected for the first,
third phases of the Programme;
ii. specific objectives
Programme period;
to
be achieved
second
and
during
the
iii.the Progranme activities, and while proposing the
activities,
priority will be given to those
activities that
are in conformity with the UBS objectives
the specific objectives laid down for
district and those that
will directly reach the urban poor
the wmen and the children;
and
the
especially
iv. staff requirements for implementing the plan, and
v.
Approval and
Sanction of
District Plans
financial requirements.
'Hie District Coordinator will submit the plan of
Operation to the State Secretary (UD/LSG) and the
IMCEF zone representative.
ii. The Secretary (UD/LSG) will approve the plan after
ensuring
that
the plan conforms to
guidelines and the MPO; and
the
G01/UNICEF
that the UNICEF zone office representative has
communicated to him in writing his willingness
to support the plan.
-33-
PLANNING AT THE TOWN LEVEL
The
local
authority of each UBS town will set
a
project cell consisting of
Project Officer (PO)
ii. Ccnmunity Organiser (CO)
iii.Support Staff.
The Commissioner/Chief Executive of the local
body will be responsible for the
overall
performance
of
the
staff
and
project
implementation. The District Co-ordinator will
provide technical and programme guidance.
Depending on the size of the target
population brought under the project it
employ Ccnmunity Organisers (COs).
slum
will
Each Ccnmunity Organiser will be required
look after 2000 families.
to
In towns where there are three or
more
Community Organisers a Project Officer will be
appointed.
PROCESS FOR PREPARING MINI PLANS
Basis for preparing list of
needs
is
the
community
self survey or the base line survey.*
The objectives for conducting a base line survey
are
to understand
the problems and immediate needs of each and every
house in the neighbourhood.
ii. the nature and magnitude of the problems and needs
of the neighbourhood as a whole r and
*
For format see Annexure 6.
-34iii.the type of help and participation every family is
willing to offer.
the
Neighbourhood Volunteers (NVs) with the
help of
Cormunity Organiser and literates of
the oDomunity
will
conduct
a
line
base
survey
their
in
neighbourhood.
Need for Self
Survey
The objectives of self survey are:
of
giving
and
eliciting
i. The
process
information itself is a way of making people
aware of their problems and needs.
ii. It will
sharpen their observation and
set them to think about their problems
possible solutions.
will
and
iii.The process will help in
confidence in themselves.
their
building
up
iv. It will help them to realise their potential
to
solve their
can
utilise
which
they
for
which
they can
waaknesses,
problems, and
seek outside help.
The Connunity Organiser will train the
volunteers in
conducting the survey.
After the training,the neighbourhood will be surveyed:
The
Volunteer
will
least one assistant.
asks
for
be
so
acconpanied
that
by
at
while one person
the information the other can record
it.
The
survey
team will
the neighbourhood.
contact
every house
in
-35-
After
coTipleting
the
survey
tlie
data
will
analysed
data
be tabulated and analysed.
The
Volunteer
will
discuss
die
with the neighbourhood residents.
All
of
the
Connunity Organiser,
them together r
with
will
the
guidance
finalise
of
the
List of Needs for their neighbourhood.
All these Lists of Needs will be discussed, pruned
and prioritised in the Basti Development Caimittee
to form the Mini Plan* for the basti.
PROCESS FOR PREPARING PLAN OF ACTION
The
Plan of Action** will
be prepared
within the
framework of die District Plan of Operations,
Personnel to
be Involved
Project Officer.
ii. Representatives of voluntary agencies.
iii.Heads of the sectoral departments.
iv. UBS Coordinator (as a guide and facilitator).
Preparation
of the Plan
All the Mini Plans linked together
will form
the
basis for preparing the Plan of Action.
The
Project
structural
★
For format See Annexure 7.
★*
For format see Annexure 8.
plan
Officer
with
will
the
discuss
officers
of
the
the
-36sectoral departments and
of
the
activities
or
the activity can be fimnced
or
voluntary agencies
what
part
of
representatives
to see
what
supported by them.
Example
The Water Department might have a budget to
install 100 handpunps,
in the poor areas of
The Project Officer in this case can
the towns.
persuade the department to use this fund, or at
least part of it, in the UBS project area.
ii. Similarly if a voluntary agency has taken up the
immunisation prograorne, it can be persuaded to
cover the children of the UBS project area.
Funding of each activity proposed in each Mini
Plan will be discussed thoroughly. The Project
Officer will try to procure funds from whatever
existing programmes in the town there are by
persuading all departments and agencies to
converge all their efforts in the UBS Project
areas.
Only the remaining activities or the inputs
required to strengthen the existing efforts in
the project areas will be proposed under the
UBS Programme.
Example
The
proposed activity is to have 20 handpumps in each
of the five bastis that is.
a total of 100
hardpumps
in these bastis.
The
Water Department agrees to instal 50 handpunps in
these bastis.
The remaining 50
handpunps are proposed to be
from the UBS budget.
funded
-37-
Financial
Conponents
The Plan of Action should lay down:
Agencywi se
component.
fi nancial
oonmi tments for each action
ii. Detailed budget disaggregated into neighbourhoods.
111.About 60% to 70% of the total UBS budget for
town will be utilised on the Mini Plans.
the
iv. Utilisation
of
the balance of 30% will
be
determined by the local authority on the basis of
other priorities perceived
—I by it as
important
for the development of the project area.
Contents of
the Plan of
Action
The document should have
Detailed
action
oomponents
disaggregated
neighbourhoods.
It should lay down objectives and targets
into
to
be
achieved through each activity/action oomponent.
It
should chart out responsibilities of
agencies,
persons,
departments and so on to implement each
activity of the prog ranine.
It
should
lay down the expected outcome
against
each action oomponent within a time limit.
Steps Involved
The
Plan of Action with
attached,
will
be
all
submitted
Mini
the
to
Plans
the District
Coordinator.
The
Coordinator will
UNICEF
share the
zone office and get
principle.
their
Plan
with
the
agreement
in
-38Approval and
Sanctioning
of Town Plans
The Chief
Executive Officer
of the local
body will
submit
Plan of Action to the District
Collector
and
the
to the UNICEF zone office.
The Collector
will
approve the Plan after ensuring that it
Conforms to the G3I/UNICEF guidelines and the MPO;
ii. falls within the framework of the
Plan approved by the State; and
District
UBS
iii.that UNICEF zone office has communicated to him in
writing its willingness to support the Plan.
PROGRAMME IMPLEMENTATION
The
200.
number of UBS towns during 1986-89 will be
total
This
will
include
projects from the previous MPO.
be
initiated
within
of the
some
spill-over
All the projects will
the first three years
their consolidation in the last two years.
will be initiated after December 1987.
to
help
No project
110 towns will
be covered in the first phase and the remaining in the
second phase.
The
Stage - I
implementation will be spread over two stages:
Training of
town level
project
organisation;
volunteer
training;
collection
and
surveys of project
education
and
awareness;
community action;
★
See Annexure 3.
community
baseline
data
areas;
community
motivating
self-help
preparation of Mini Plans for
community and neighbourhood;
the town.
staff;
and Plan of Action
each
for
-39Stage - II
Continued community education and awareness regarding
child survival and development interventions;
and pre-school centres (balwadis);
sanitation;
women;
and
education
functional
creches
water supply and
for
economic activities
literacy.
and
other appropriate
deemed
necessary by the
People are the rain resources
and
functionaries for
implementing the UBS Programme.
Therefore,
interventions sought
or
community.
Conmunity
Organisation
and Parti
cipation
training.
the
after the
first step of the Conmunity Organiser
will be to
establish rapport with the community;
get familiar with the areas; and
help people
identify and select
for
volunteers
their neighbourhood.
(All the three steps can be done simultaneously)
Building
Rapport with
of People of
the Community
Visit all the neighbourhoods in the bastis
ii. Introduce oneself in each neighbourhood
give name, background.
what
the project one is associated with,
benefit it can bring to them.
how community people can work with Organiser
to obtain advantages from the Project.
iii.Visit all houses and make informal
the people.
contact
with
iv. Try to talk to as many as possible individually or
in small groups, about the Project,
role of
organiser and people’s role in the project.
v.
Let the people speak out even though it
unrelated to the project.
may
be
-40-
vi» Make a mental note of those who show more interest
in the Project and who are more aware and vocal
about the problems.
Become
Simultaneous to rapport building with
familiar with the areas;
Familiar with
the Project
Area
people, get
the geographical location;
socio cultural features;
number of fami lies,
ethnic groups, languages spoken, whether or not
the ethnic or caste groups
live clustered
together;
the resources available as for example, people;
skilled people in the community educated youth
and so on; services such as schools post office,
clinics, material; facilities such as community
centre, buildings or big rooms for bal wadis,
creches, and so on.
on, open space that can be
utilised as a playground;
this infomation should be collected informally
through observation and talking to the people;
community profile based on the information should
be prepared;
this profile will be helpful to guide, suggest and
assist people in formulation and implementing the
plans.
Selecting
Volunteers
Ask
people
about
their preferences for a represent
ative
if necessary,
eers.
The volunteers will be trained by the Connunity
assist them to identify
volunt-
Organisers.
Basti
Development
Caimi ttee
The Neighbourhood Volunteers, along with the
00
will
form the Basti Development Caimittee (BDC).
One
BDC
will not have more than 20 volunteers.
In a community
where there are more than 20 volunteers, two EDCs will
be
formed.
The 03 will help,
guide and assist
the
-41-
NVs to conduct base line survey,
formulate the
list
of needs and finalise the Mini Plan for the basti.
Canmuni ty
Education
While
the Plan
finalised.
grammes
is
being
formulated and
awareness
and
education
Action
of
oomnun ity
can be started on each of the five
components.
The
programme
communication methods used for this
purpose should be:
Simple;
low cost;
interesting;
possibly indigenous;
and in their native language.
Sane of the effective communication nethods are:
interpersonal communication
films
posters
I
folk theatre/puppet shows
demonstrations.
pro
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APPOINTMENT AND TRAINING OF THE
UBS FUNCTIONARIES
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-42-
APPOINTMENT AND TRAINING OF THE UBS FUNCTIONARIES
Effective
implementation
of
the UBS Progranme vtfiich
Appointments
visualises action at various levels of administration,
right
from the
necessarily
responsive
Procedure and
Criteria to
Appoint a
District
Coordinator
community-town
require
a
upwards
would
motivated
and
be taken up
for
level
trained.
staff.
After approval
of the
district
to
implementing the UBS progranme, the
State
Government
will appoint a senior official called the District UBS
Programme Coordinator.
The following
criteria
are
recommended for the selection of the Coordinator:
He/She should be a senior Government Officer below
the level of a District Collector.
ii. He/She should wrk on a full time basis as
District
UBS Progranme Coordinator,
However,
he/she
nay perform other functions
as
the
situation derands, without any prejudice to the
UBS.
Employment
Status and
Basis of
Remuneration
He/She nay
be placed
in
a scale
him/her
coordinate
the
UBS
to
that will permit
progranme
in
the
District.
Briefing and
Training
For the initial orientation of the
immediately
UBS
after their appointment,
Coordinators,
the Ministry of
Urban Development will send them a briefing rote
operational guidelines for the UBS Progranme.
and
-43The Ministry with the help of the National
Institute
of Urban Affairs will also arrange for training of the
Coordinators.
In addition
it will
assist
in
the
formulation and implerentation of the Plans of Action
and
help manitor
and
evaluate
the
district
UBS
will set up
a
Programme.
Training of
the UBS
Functionaries
at Town Level
The
local authority of each
UBS town
project cell consisting of:
Project Officer (PO)
ii. Conmunity Organiser (CO)
iii.Support Staff.
The Carmissioner/Chief Executive of thej local
authority will be responsible for the <overall
per forna nee of
the
staff
and
i
project
implementation.
Procedure and
Where there are three or mare than three
Community
Criteria to
Appoint
Organisers the local authority at the town level will
Project Officer
appoint a full time Project Officer to implement the
UBS
Programme.
The selection
of
Project
Officer
should be based on the following criteria:
He/She
should have an understanding
problems of the urban poor.
of
the
ii. He/She should be a senior town level official.
iii.He/She
should preferably hold a Master1 s or
Bachelor’s degree in Social Work or in the Social
Sciences.
Basis of
Remuneration
and Employment
Status
The salary scale of the Project Officer will be
determined by the Local Authority in agreement
with the UNICEF.
ii. The
local authority should absorb him on a
permanent basis within three months of joining.
-44-
Procedure and
Criteria for
Selecting
Community
Organisers
Each Coimunity Organiser will look after a
around 2000 families.
nity Organisers
cluster of
Therefore r the number of Conmu-
to be appointed will depend
on
the
size of the target slum population brought under
the
project
He/She should have
Development Project.
worked in
a
Coimunity
ii. He/She should have fthe
*
understanding of
problems of the Urban Poor.
ii i.He/She
should
personality.
Basis of
Remuneration
and Enployment
Status
have a
friendly and
the
pleasing
The scale of salary of Coimunity Organiser will be
determined by the local authority in agreement
with the UNICEF.
ii. The Community Organisers will be absorbed on
permanent basis within three months of joining.
Training
a
The Ministry of Urban Development with the help of the
NIUA will arrange for training the Project Officers
and Community Organisers.
participatory planning.
The thrust will be towards
implementation and monitoring
of the UBS Programme.
Neighbourhood
Volunteers
The
UBS Programme rests
To
facilitate the participatory approach the help
volunteers.
who
will
on
community participation.
be the representatives of
of
the
people, will be sought.
The Neighbourhood Volunteer will act as a
development
catalyst and will work as a bridge between the people
and the government functionary, that is, the Connunity
Organiser.
-45Need for a
Non-Off icial
Functionary
It
is not
possible
to appoint
too many root
workers on a long term basis because the programme
has to be low cost.
As
part
of
continuously
the
in
community,
touch with the
volunteers
are
people and are
aware of the people a rd are aware of the problems
and needs faced by them.
They are selected and accepted by the oommunity as
nutivators and nnbilisers.
Identification
and Selection
of Volunteers
The Volunteers
will
the neighbourhoods.
assist
be selected by the
residents of
Canmunity Organisers will
in identifying the Volunteers.
only
Criteria
for
selecting Neighbourhood Volunteers:
As
the
programme focuses on women
their participation is most vital.
and children
Therefore,
a
Volunteer should preferably be a waman.
She should have leadership qualities.
The community and she should be familiar with each
other.
She
should be willing to devote some time
every
day to work for the Programme.
She should not have any ulterior motives.
Most of all, the people should accept her as their
representative and leader.
-46-
Orientation
and Training
of the
Neigh bourhood
Volunteers
The
Neighbourhood
Volunteers
be
will
constantly
trained and exposed to new ideas by the UBS cell.
and
As
the community should also
when the need is felt,
be involved in the training workshops.
The Neighbourhood Volunteers should be informed about
The
concepts
and
principles
community
of
development
Aims and objectives of the UBS Programme
Their
role and responsibilities
in
implementing
the Programme in their neighbourhood
The leadership traits expected of them
Need
for
improving and how to improve access
services such as health.
to
education and nutrition.
They should be imparted with skills necessary:
To conduct baseline surveys
To be able to document information on child
UBS
activities
for
survival
and other
example.
number of births, number of deaths
(neonatal,
postnatal,
infant mortality.
child death and so forth).
To periodically monitor and evaluate the Programme.
<
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MONITORING AND EVALUATION
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MONITORING AND EVALUATION
The
Programme
will
be managed and ironitored
by a
hierarchy of oonrnittees formed at different levels
discuss
the progress report prepared by the Programme
functionaries.
for
this
to
Monitoring formats have been devised
purpose
keeping
in
view the monitoring
mechanism at all operational levels.
The formats are
in two parts.
Part I* of the format will mention in detail:
i.
that
Problems
encountered during the month
prevented the completion of the task planned for
the period.
ii. Statement of major achievements resulting from the
conduct of the activities listed in Part II of the
fornat.
iii .Directions
and guidance from the committee
constituted at respective levels that would help
avoid recurrence of the constraints.
iv. Major activities scheduled for the next month
well as the expected outcome.
as
Part II* of the format will mention in detail:
i.
of
the
targets
and
The
targets
established for each
activities achieved during the month;
ii. reasons for any difference between
actual performance;
status
iii.the
financial
status,,
giving
the
total
requirement, the amount received and the amount
accounted and unaccounted for during the month.
★
See Annexure 9.
-48-
will be done simultaneously with programme
Monitoring
implementation
and will be done by
Neighbourhood
Volunteers,
programme
will
be
the
people.
the
the UBS
staff.
The
monitored
at
the
report will be prepared
by
the
and
mnaged
and
following operational levels:
At the Basti
Level
A
monthly
progress
Ccmmunity Organiser consolidating all the UBS
made at the field level.
efforts
The report prepared at Basti
Development Ccmmittee (BDC) level will provide a basis
for discussion at the monthly Project Review Committee
where the progress will be reviewed against the annual
targets laid dcwn in the Plan of Action.
The BDC will
maet every month and will be accountable to the
basti
it represents.
At the Town
Level
at
Monitoring
responsibility
of
the
project
the
of the Executi ve
municipality.
Commissioner
level
The
will
the
be
Off icer/Ccmmissioner
Officer/
Executive
will submit a monthly progress report to
zone
the District Collector with a copy to the UNICEF
office representative.
At the
District
Level
At
the district level.
be
accountable
to
the
Development Commissioner.
ensure
the District Coordinator will
District
Collector/District
The District Collector will
that a monthly project report is submitted
to
the
Chief
Executive Officers of all towns and a progress
report
him
and
the district review is held with
-49-
monthly progress report to the
two
or a
Municipal Administration,
sent to the Director,
Secretary
State
(UD).
At the State
Level
The
State
months.
letter
UBS review will be held
The
once
every
four
Secretary (UD) will send a monthly D.O.
forwarding
the consolidated
received from the Collector,
report
progress
with his comments to the
Ministry (UD) and the UNICEF zone office.
At the
National
Level
An
level,
annual review will be held at the Ministry
Secretary,
Urban
Development.
The
chaired
by the
national
level Steering Ccmmittee will also meet once
every four months.
The process of monitoring and review will be
oriented
to'focus specifically on:
achievement
physical targets
of
established
by
each project at the beginning of each year,
constraints that need solution, and
any discernible impact seen as a result of project
interventions,
for
example.
change of
people's
attitude towards:
school attendance by their children.
ii.
taking children to the centre for immunisation.
iii.
involvement in local self-help actions.
iv.
maintenance of common amenities.
need for revision of targets.
need for oourse-correction.
I
I
ANNEXURES
a
1.
2.
3.
4.
GUIDELINES FOR UNICEF ASSISTANCE
UBS COMMITTEES
UBS DISTRICTS
JOB DESCRIPTION OF FUNCTIONARIES
5. FRAMEWORK OF DISTRICT UBS PLAN OF OPERATIONS
6. FORMATS FOR NEIGHBOURHOOD BASELINE SURVEY
7. FORMATS FOR FORMULATION OF MINI PLAN
8. FORMATS FOR FORMULATION OF PLAN OF ACTION
9. FORMATS FOR MONITORING UBS
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GUIDELINES FOR UNICEF ASSISTANCE
T f
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Annexure - 1
GUIDELINES FOR UNICEF ASSISTANCE
PROGRAMME ACTIVITIES
The
Programme
population
to
will
assist
imrginalised
urban
upgrade basic services especially
children and uonen in the selected districts.
for
UNICEF
has
committed itself bo contribute to this
endeavour
and,
in
survival
particular
to
assist
the
child
protection and development interventions.
to
needs
and
resources,
UNICEF
According
will
selectively
support the following activities:
Inmunisation
On
certification of non-availability appropriate cold
cha i n
equ ipment
may be
provided.
It
may
include
refrigerator, vaccine, carriers and cold boxes.
Hone Rased
Diarrhoea
Management
Training of field wrkers in
communications;
of communication materials such as posters.
supply
films and
other audiovisuals; equipment for ORT demonstrations.
Health and
Nutrition
Education
Appropriate
supplies
aids,
equipment
required
such as weighing scales.
growth
for
training
growth
charts and other support
and
monitoring
commun i cat ion
material.
Training
Cost of
training of
para-medical s,
traditional
volunteers
and
birth
attendants,
the mothers in
care, family v^elfare and birth spacing.
child
-51Research and
Studies
Lcw cost,
short-term
problems
affecting
efficiency
or impact of Health Programmes
studies
on
specific
urban
poor
and
the
health
on
the
undertaken
in the project area.
Water Supply
UNICEF
the
will provide the India Mark-II handpunp
connecting rod.
pipes.
head.
the cylinder and rising main
GI
The Programme will support only India Mark
II
handpunps
for both deep and shallow wall application.
Also
will underwrite the full
it
cost
of
handpump
caretakers’ training.
Any additional assistance will
be
the
determi ned
by
UNICEF
zone
office
in
consultation with the town authorities at the time
of
Plan formulation.
Low Cost
Sanitation
UNICEF will provide a grant of 40 per cent of the cost
of the sub-structure,
not exceeding Rs. 500/- for the
individual latrines.
It will also provide 60 per cent
of
the cost of providing multi-sector latrines to the
primary school attended by the children of the project
'areas.
C)
PT
■r
number and estimates for these should
necessarily
y’be approved in advance by the UNICEF Programne Officer
(Water
&
Environmental Sanitation) in each zone
and
the final payment will be subject to the completion of
construction, including the superstructure.
'.
.. .. N VI
1U j 3 3
UNICEF will bear the full cost of training the
masons
local
prior to initiating latrine construction work.
-52-
It will
also
conmunication
provide whatever publicity
material available and
and mass
underwrite
the
cost of sanitation education programmes.
Early Child
hood Learning
Facilities
The
agenc i es
implement i ng
should provide space and
building for balwzadis/creches and ensure continuity of
the
activity after the project period.
provide educational supplies,
UNICEF will
Salter scales.
and pay
50 per cent honorarium to the balsevikas, subject to a
naximum of Rs.
will
also
vzDrkers
100/- for a maximum of 3
underwrite
and
full training
years.
cost
of
costs of providing health and
It
these
nutrition
education and community training for parents.
Creches
Equipment to establish creches too will be
along
with
a
subsidy
towards
the
considered
honoraria
to
voluntary creche workers for a maximum period of three
years.
Wonen's
Economic
Development
UNICEF will
meet the full cost of training wmen
income
skills
limited
extent to serve as collateral to bank
and
will allocate small grants
low cost equipment and supplies for
crafts
to
serve
to
in
a
loans;
community level
train! ng-cum-demons tration
purpose
will be provided to women’s groups and/or cooperatives
as
aids
a
contribution to their fixed
for
functional
literacy
opportunities too will be supplied.
capital;
teaching
and
learning
-53-
OPERATIONAL LEVELS
Capacity
Building and
Staff Support
UNICEF
a
will provide the salaries of the Core Staff on
time bound basis.
ensure
absorption
The State/Local Authority
of staff in their
the
staff
consists
of
District
budget
regular
UNICEF assistance is withdrawn.
once
will
The
Co-ordinator,
core
Project
Officer, and Community Organisers.
At the
District
Level
UNICEF will reimburse the
salary
(excluding T.A. and
D.A.) to the District Coordinator for a maximum period
of three years on condition that the State
will
ensure
Government
the absorption of such officers
regular
establishment
provide
a
programme.
However,
maintenance
will
the
supervise
to
equip
the
cost of P.O.L.
Driver and
State
Government.
be borne by the
UNICEF will bear the cost of his pre-service
to
the
UNICEF will also
thereafter.
car to the Coordinator
in
him to be a trainee himself.
He
training
will
be
provided with training equipment.
At the Town
Level
UNICEF will fund the salaries of the
Project
Officer
and Community Organiser for a period of two years.
Salary
assistance
will automatically cease if
are not made permanent within three
functionaries
<
remain
than three months.
months or if
on a temporary basis
for
posts
the
more
-54Where deemed necessary UNICEF will provide two-wheel er
conveyance.
Besides salaries and conveyance, UNICEF will also bear
the cost of training the Core Staff.
Basic
audio-visual
implement
UNICEF
and other equipment
the programme will also be
zone office will
assistance
determi ne
required
to
provided.
The
the
of
extent
required in this regard after studying the
already available facilities.
Caununity Participation
i.
Funds
for community participation to develop
public awareness, motivation and organisation.
ii. Training to upgrade the professional capacity of
community organisers,
municipal functionaries,
community volunteers, parents and resident groups
to
neighbourhood
planning
implementation,
management and evaluation of self-help activities.
iii. Funds to facilitate learning opportunities for
children, youth and women who have not been able
to benefit from the educational system, and to
develop
sports and other cultural activities
organised by the neighbourhood committees.
iv. Equipment, supplies and small rolling funds to
establish community information service centres,
as well as cooperative initiatives which nay lead
bo demonstrate the feasibility of larger self-help
undertakings to improve the conmunity environment
and the quality of living of children and women.
Account Procedure and Financial Management
The
funds
received under
the project
should
be
deposited in a separate account by the local authority
and
should
be
separately accounted
for.
This
is
-55-
because
State
there are a number of schemes
sanctioned
and Central Covernirents which are mere or
by
less
of a similar nature.
Channelling of Funds
Zone offices will be permitted to release the
and
non-supply
However,
assistance to the projects
UNICEF will endorse a copy of
supply
directly.
the
release
order to the State Secretary (UD/LSG).
I1he
State
Government
will release the
Central
and
State share of the Programme through the UBS
District
Coordinator.
financial
In the
last quarter of the
year
the State Government will prefer a
claim
in
respect of the
released
to the Programme.
Central
consolidated
Government
When these
credits
share
are
revised against the Central Government the Accountant
General's
Office will routinely transfer the funds to
the State Government.
1
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UBS COMMITTEES
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Annexure - 2
UBS COMMITTEES
STEERING COMMITTEE
Location
At the Ministry of Urban Developn*ent,
Government of India,
Delhi.
Task
To establish national policy relating to Urban Basic
community
Services
development and evaluating regularly the State level UBS
Programme efforts in developing the urban
poor's
problem solving
capacity and their wellbeing.
Responsi bilities
This Canmittee will be the principal policymaking body that will
provide and execute policy pertaining to the Urban Basic
Services
(UBS) Programme.
It will lay dcwn guidelines for the allocation of funds to each
UBS
district and evaluate the performance every quarter.
projects
directions
coming
under
the Programme
where deemed necessary.
and will
Also,
of
all
stipulate
course
a six-monthly
National
Review will be conducted by this Canmittee.
It will also be responsible for initiating and implementing
suitable
strategy
for training the Programme Coordinators.
a
-57Frequency of neeting:-
Half yearly
Leadership
- The Joint Secretary (UD)
Menbers
- The Director (UD)
- The Deputy Secretary (UD)
- A representative each of the
Ministries of:
(a) Hunan Resource Ministry
(b) Health
- UNICEF Programme Officer
- Chief, ICPO
- Director, NIUA
- And others coopted.
PROGRAMME REVIEW COMMITTEE
Location
Urban Development Departments of the State Governments.
Tasks
To
execute policy pertaining to the Urban Basic Services
Programme,
integrate and
(UBS)
oo-ordinate all development efforts
related agencies and resolve constraints and conflicts
by the Projects at District level.
of
experienced
-597. Identify
and
submit
for consideration by
the Ministry-level
Programme Steering Caimi tee areas of policy that needs
revisxon
or elaboration.
Accountability
This Caimittee will periodically send,
communication to
Ministry
preferably every month a
the UBS Programme Steering Caimittee of
of Urban Development detailing the programme
the
progress
in the District.
Frequency of neeting:-
Quarterly
Leadership
- The Secretary (UD)
Members
- The Director (Municipal
Admi nistration)
- The Chief Engineer, PHEED
- Town Planner
- Director, Department of Health
- Director, Department of Social
Welfare
- Director, Department of
Education
- Col lector/Dis trict Commissioner
of the UBS Districts
- UNICEF Zone Office R^resentative
- Any others coopted
-60-
DISTRICT COORDINATION COMMITTEE
Location
At the Headquarters of the UBS Districts.
Task
To be responsible for
guidelines
operational
as
Programme in the district
the UBS
(a) executing
issued
by the
per
of
Ministry
the
Urban
Development,
(b) integrate and co-ordinate all development efforts of related
agencies for the purpose and
(c) resolve
and
constraints
conflicts
by
the
Programme
and
experienced
Projects at the level of towns.
Responsibilities
policy governing
1. Study meticulously the
the
conscientiously endeavour to execute the same.
2. Initiate
and
nurture
and monitor the UBS
towns
projects
in
by
concerned r
within the UBS districts.
3. Ensure
that
the policy
is
understood
all
especially those responsible for implementing the
every level.
project
at
-614. Initiate
and
direct
action
to
for
provide
appropriate
orientation and adequate training on a continued basis to those
responsible for implementation of the Project at every level.
5. Promote,
co-ordinate and integrate the participation and/or co-
operation
of
agencies
interested
all relevant
Governmental
in the shelter and
and
non-governmental
oonrnunity development
efforts in areas designated for the Project.
6. Take
prompt
resolve
action at the earliest notice.
to
intervene
and
constraints and conflicts that could impede progress of
the Project at any of the operational levels in the area.
7. Introduce appropriate incentives to generate and sustain popular
enthusiasm of project personnel and the connuni ties and maintain
a high quality of participation.
Accounta bil i ty
1. Meet
every two nonths and review the
Programme
implementation
progress.
2. Submit to the State Secretary (UD) a two-nonthly progress report
with
a copy to the Programme Steering Ccmmittee and the
Zone Office.
UNICEF
-62-
Frequency of Meeting:
Once in two months.
Leadership
- District Collector/Development
Canmissioner
Menbers
- Deputy Development Canmissioner
- District UBS Programme Co
ordinator
- Chief
Executives (and a UBS
staff representative) of the UBS
Towns.
- Any others coopted.
PROJECT MANAGEMENT COMMITTEE
Location
At the Municipal level.
Task
To
of
formulate operational guidelines within the policy framework
the Programme,
through
facilitate Basti-level
project
regular review of performance and assist
Programme Coordination Caimittee in monitoring the
implementation
the
District
implementat ion
of the programme.
To assess,
Town
encourage and facilitate project performance at the
level ensuring the availability of all
presence
Project.
requisites
and
the
of all conditions vital for the smooth functioning of the
-63-
Responsibilities
1. Be conversant with the policy relating to the Programme and also
other
Government
policies
that
iray
directly
or
indirectly
influence its implementation and/or impact.
2. Transmit
and
ensure
that
the
operational
guidelines
Programme implementation are properly adhered to by the
for
Project
staff and beneficiaries.
3. Regularly assess:
(a) Project performance at input/output/outcome levels.
(b) the
community
initiative
and
participation
in
Project
activities and
(c) the efficiency of Town-level monitoring of progress.
4. Co-ord i nate z
guide
and assist the UBS Project Cell of the town
in the performance of its duties.
Accounta bili ty
The
District
Committee
will
send
a monthly
Col lector/Development
UNICEF Zone Office.
Progress
Commissioner with a
Report
to
the
copy
to
the
-64-
Frequency of meeting:
Monthly
Leadership
- The Chief Executive (or the
Mayor/President where deemed
necessary) of the local
authority.
Manhers
- The UBS Project staff
- Heads of municipal departments
- Heads of other governmental
departments & non-governmental
agencies.
- District UBS Programme
Coordinator
- Basti Development Committee
Representatives
Any other coopted.
BASTI DEVELOPMENT COMMITTEE
Location
At the Basti.
Task
To assume leadership and responsibility in the basti.
help basis,
to improve the physical.
being of the constituent community.
the children and women.
on
self
educational and social well
with special attention paid to
-65Responsibillties
1. Bring
all
elements of the community together and work
towards
the eventual realization of a self-reliant conmunity capable
initiating
and
sustaining
on
its
own,
a
of
continuous
participatory development plan for the Basti.
2. Orientate
the
community
to
the aims and
objectives
of
the
project.
3. Enhance the community's problem-solving capacity by training and
developing the skills for
(a) conmunity dialogue.
(b) needs identification and
(c) action prioritization as tools of self-help.
4. Create opportunities to help the community develop a
participatory-pride and satisfaction by creating
sense
of
opportunities
for them to involve in and experience in community action.
5. Seek and maintain good marking relations with other
grass-root
organizations in and around the hasti .
6. Convene
a meeting of the Resident Carmunity Volunteers
monthly
and diligently follow-up its decisions.
Accountability
The
Basti Development Ccmmitee is accountable primarily to
community it represents.
Hcwever, in operational matters, it will
receive administrative and technical guidance from
Organiser of the area.
the
the
Ccmmunity
-66-
Frequency of meeting:
Monthly (at least)
Leadership
- Carmunity Organizer of the Area
Menbers
- Resident Caimunity Volunteers
(representing the neighbourhood
units)
- Any other coopted
I
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UBS DISTRICTS
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Annexure - 3
UBS DISTRICTS
LIST OF THE 36 DISTRICTS SELECTED FOR UBS
State
District
in 1987
in 1986
Andhra Pradesh
Mahboobnagar
Ananthapur
Mahboobnagar
Gadwa1
Wanaparty
Narayanpet
Ananthapur
Hindupur
Tad i pa tri
A
87,360
C
C
C
30,970
28,750
27,860
A
119,010
70,000
B
B
54,000
Kadr i
Penugonde
Cuddapah
Orissa
Population
Name of the tcwn
implementation to
start
Cuddapah
Proddalur
53,000
50,000
C
B
70,000
B
B
50,000
Nalgonda
Nalgonda
Surya pete
Bhongir
Mirydaguda
B
B
C
C
6 0,000
60,000
40,000
30,000
Srikakulam
Srikakulam
B
60,000
Sambalpur
Sambalpur
Jharsuguda
Bargarh
Burla
Hirakud
110,290
54,86 0
50,000
24,6 90
21,670
A
B
B
C
C
Bhajaraj
nagar
Deogarh
Barapali
Padampur
Puri
Puri
Bhuba
neswar
A
A
B
53,860
C
C
C
13,580
13,580
10,370
101,000
219,000
Contd
-68-
State
District
in 1987
in 1985
Bhawanipatna
Khariar
(NAC)
Junagarh
(NAC)
C
37,800
C
11,450
D
10,200
Keonjhar
Keonjhar
Anandpjr
Barbil
C
C
C
28,06 0
Bolangir
Bolangir
Titilagarh
Patnagarh
B
57,750
19,800
13,600
Kalahandi
Kerala
24,500
22,000
C
C
Sundargarh
Sundargarh C
A
Rourkela
(CT)
Rourkela (ST)
23,700
105,600
Ernakulam
A
Cochin
C
Kothemangalam
C
Moovattupuzha
C
Alwaye
Perumbaroor C
552,410
33,110
25,310
25,280
23,190
Tripunithara
ftngamaly
Parur
Tamil Nadu
Population
Name of the town
inpl ementation to
start
A
B
43,650
C
C
28,330
26 ,280
169,930
Alleppey
Allepey
Kayamkulam
Shertailai
C
C
61,330
40,490
Thanjavur
A
Thanjavur
Kumbakonam A
Nagapatnam B
Mannargudi B
181,460
141,640
82,800
51,740
Contd
-69-
State
District
Population
bbme of the tcwn
implementation to
start
in 1987
in 1986
C
Adirampatina
Kuthanallur C
Tiruvaiaru C
Papanasam
c
Kuttalam
Karnataka
Tumkur
Tumkur
Kunigal
Pavagada
Koratagere
21,180
19,440
14,000
12,980
10,410
109,230
13,020
14,500
8,900
A
C
c
D
Tiptur
Sirsa
Madhugiri
Chiknayaknahalli
Gubbi
Kaya t hasandra
Turuvekere
Huliyur
Y.N.Hoskote
Huliyur
Durga
C
C
c
c
c
c
30,500
27,600
18,090
15,600
12,000
10,000
D
D
D
9,000
8,600
7,500
D
9,600
Pondicherry
Pondicherry
Pondicher A
ry/ Kara ikal
100,000
Assam
Kamrup
Gauhati
Nalbari
A
C
258,000
12,000
Rangie
N.Gauhati
Palasbari
Tittu
Manipur
Imphal
Inphal
Jiribam
9,000
7,000
4,000
3,000
C
D
D
D
156 ,6 22
4,390
A
D
Lamali
Sekmai
D
D
Contd
2,940
3,990
-70-
State
District
in 1987
in 1986
Tripura
N.Tripura
Population
Name of the tcwn
inpiementation to
start
Dharamnagar
Kailashahr
Kamalpur
c
30,000
C
14,000
6 ,000
D
West Bengal
Darjeeling
A
Siliguri
Darjeeling B
C
Kurseong/
Kaiimpong
153,800
66,000
30,000
Maharashtra
Ratnagiri
Ratnagiri
Chiplun
Khed
C
C
47,040
27,250
10,200
Sawantwadi
Maiwan
Vengurla
Rajapur
C
C
C
Sindhudurg
Gujarat
Baroda
D
18,670
17,320
11,830
8,890
D
467,490
37,890
Baroda City A
C
Dabhoi
c
Padra
c
C. Udepur
24,230
14,310
C
Farjan
D
Si nor
D
Sarokheda
D
Wadhodia
Bahadurpur D
D
Jawaharnagar
Fertilizer- D
nagar
Bihar
Rajkot
(Information awaited)
Patna
A
Patna
B
Dinapur
B
Makamah
C
Barb
Fatwah (NA) C
11,970
8,350
7,980
6,230
6 ,180
5,330
5,330
813,960
58,6 90
51,050
31,870
21,250
Contd
-71-
State
District
Population
Name of the town
implementation to
start
in 1987
in 1986
Phulwari
Masurhi
22,720
19,390
C
C
34,160
23,270
C
Khagaul
C
Dinapur
Cantt.
C
Maner
Kakhtianpur C
D
Khusrapur
Uttar Pradesh
Lucknow
Lucknow
Mali ha bad
Kakori
1,007,6 90
11,260
11,150
A
C
C
Charbagh/
Alambagh
Amausi
Gasaomgunj
Nagran
Delhi
Rajasthan
Delhi
Bhilwara
C
30,850
D
D
D
7,690
6 ,610
6 ,560
Trilokpuri A
Seemapuri/ A
Seelampur
Nabikarim/ A
Kasabpjra
Nizamuddin/ A
Sarai Kalekhan
Sawan Park/ B
Kabir Nagar
120,000
110,000
A
122,330
13,390
12,330
11,430
Bhilwara
Ntendal
Jahazpur
Gangepur
50,000
40,000
35,000
C
C
C
Shahpura
Gulabpura
Asind
Mandalguli
Banswara
19,390
11,360
8,460
C
C
C
C
(information awaited)
Contd
19,330
15,000
9,460
9,000
-72-
State
District
Population
Name of the tcwn
implementation to
start
in 1987
in 1986
Janrnu &
Kashmir
Anantnag
Anantnag
Bijbehara
Kulgam
Mattan
C
D
D
D
40,000
10,000
8,000
6,000
Madhya Pradesh
Indore
Indore
Mhow
Depalpur
A
A
D
827,070
75,700
8,340
Sarver
Mhowgaon
Himachal
Pradesh
Una
Una
Gagret
9,160
D
D
4,500
Mehatpur
Basdehra
Daulatpur
Haryana
Punjab
Faridabad
Ludhiana
East Khasi
Hills
3,860
D
D
D
2,340
330,860
47,330
18,740
A
Faridabad
Palwal
Hodal
Hathin
Hassanpur
C
C
D
D
5,110
Ludhiana
Khanna
Jagraon
A
B
C
606 , 250
6,550
50,6 40
39,640
Rajkot
Samrala
Machhiwara
Hullanpur
Dakha
Dor aha
Payal
Hathur
Meghalaya
7,950
7,750
D
D
A
Shillong
Municipality
Mawlai
C
C
C
C
17,110
10,812
9,620
D
D
D
D
8,120
7,480
5,220
5,190
107,670
20,280
Contd
-73-
State
District
Name of the town
implementation to
start
in 1987
in 1986
Nongthymmai
Pynthor
Umkharh
Shillong
Cantt.
Madanrting
Cheerapunjee
Nagaland
Kohima
Category
A -
B C D -
Population
C
21,560
D
D
10,730
6,670
D
D
6,160
6 ,100
(Information awaited)
Project covering
Project covering
Project covering
Project covering
30
18
4
1
- 60,000 slum population
- 30,000 slum population
- 18,000 slum population
4,000 slum population
; K
J
JOB DESCRIPTION OF FUNCTIONARIES
i1 •
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Annexure 4
JOB DESCRIPTION OF FUNCTIONARIES
DISTRICT CO-ORDINATOR
Function
To
help
the District Collector
plan.
implement.
monitor
and
evaluate the UBS Programme in the District.
Responsibilities
1. Planning, administration, management and monitoring of the Urban
Basic Services (UBS) Programme at the District Level.
2. Promote
action at
all
levels
to
catalyze and
strengthen
initiatives that wuld help effective implementation of the
UBS
Programme.
Tasks
1. Formulate District Plan of Operations,
within the framework of
the Master Plan of Operation (MPO) 1985-90.
2. Assist
Plan of
each
Town/City level UBS Project staff to
prepare
Action and ensure proper implementation of
the
the
same
within the framework of the District Plan of Operations.
3. Co-ordinate the Tcwn/City level Plans of Action in the District.
4. Monitor
levels.
the
UBS Programme both at the District
and
Town/City
-75-
Duties
1. Provide assistance in the selection and appointment of Town/City
level UBS Project staff (Project Officer,
Community
and
and
Resident
Volunteers),
Community
Organisers
their
ensure
availability for the implementation of the UBS Projects.
2. Arrange
for
staff
likely
adequate orientation and training of
all
Project
to be involved in planning and implementation
of
the UBS Projects.
3. Ensure timely availability of all material and financial inputs.
necessary for the efficient implementation of the UBS Projects.
4. Keep the District Col lector/Deputy Carmi ssioner informed through
monthly
reports
and other memos of the progress
on
the
UBS
Programme as veil as Town/City level UBS projects with
specific
reference
with
to
problems
that may arise in connection
implementation of the programme/projects,
and steps
the
taken or
need to be taken to solve them.
5. Pay
regular
visits to projects and attend project meetings
to
constraints
and
acquaint with their needs.
main concerns and
t
offer, advice on way to approach them.
I
6. Introduce
systematic
questionnaires etc..
reporting.
reporting
formats,
for preparing necessary documentation such
v
as
progress
evaluations
reports,
etc.;
the UBS Progranme.
I
I
survey
reports,
case
studies
and
required for planning and implementation of
-78-
also
performance of
the
of
the
field-level
officials
and
strengthen
rew
develop
their
volunteers.
action
8. Promote
initiatives
all levels to catalyse
at
that
oould help
problem solving capacity.
the
or
oommunities
participatory pride, satisfaction and
confidence.
9. Pay
regular
visits to the Project areas (Bastis)
with
their
needs,
concerns
to
acquai nt
monitor
the
reports,
case
and constraints and
progress.
10.Prepare necessary documentation such as progress
studies,
survey
reports,
and evaluations corresponding to the
programme
and
introduce
reporting
and
recording
formats,
questionnaires, etc. required for its effective implementation.
11. Monitor
they
the various components of the Programme in order
consistent
are
with
the
objectives,
that
targets
and
administration procedures of the Programme.
12. Ensure
that
reports
the
Community Organisers
immediately
submit
activity
after the completion of any major
project
will
activity.
13. Ensure
that the Monthly Project Performance Report is
the District Col lector/Development
working
days
Committee.
Caumissioner
sent
within
to
five
of the monthly meeting of the Project Management
-79-
COMMUNITY ORGANISER
Function
To assist
the
UBS
Project
officer
in
formulation,
the
implementation and management of the Plan of Action .
Responsi bi1ity
To catalyse collective initiatives, through neighbourhood groups
and Basti Development Caimittees, for the well-being of conrnunities
that come under his/her supervision.
Tasks
1. Formulate UBS
framework
Plan
of
Actions
for
the
Bastis
of the Project (Tcwn) Plan of Action and
within
the
guidelines
that may be laid down by the project Management Canmittee.
2. Implement,
monitor and manage the UBS Programme at the level of
Bastis.
Duties
1. Initiating
and
sustaining on their own,
a continuous plan of
participatory development for the conmunity through a series
of
mini-plans for each neighbourhood.
2. Enhancing
the
conmunity ’ s
problem solving
capacity through
leadership
and skill development programmes and
them
access
' easy
to
the
existing
arranging
governmental
and
for
non-
-80-
governnental services and facilities.
3. Pay regular
visits
to the homes in the
area
to
familiarise
himself/herself with each neighbourhood.
4. Study and acquaint himself/her self with the neighbourhood of
minimum of 2,000 low income families,
assigned to hin/her
a
for
development.
5. Conduct
orientation
and
training sessions
for
selected
the
Resident Canmunity Volunteers informing them of the:
a) concepts and principles of oonmunity development
b) objectives of the project
c) their role and responsibilities in the implementation of
the project
d) leadership traits expected of them
e) methods of working with people
f) its administration and nonitoring style
g) health, referral
nutrition
6. Ensure
services,
first
wrking days
7. Follow-up
action.
supervision
of such meeting.
all complaints and requests from such meetings.
the minutes
necessary
and
and the minutes are received by him within 5
solutions satisfactory to the oonmunity
seeking
service.
that each neighbourhood group under his/her
meets every month,
8. Convey
aid
are found.
to the supervising officer
follow-up action
and brief
till
him on
assistance and/or advice where necessary.
after
his
taking
meetings.
for
further
-81-
9. Prepare a map detailing boundaries of housing units and lanes of
the assigned area.
10. In
consultation,
get
the
residents
identify Canmunity
to
Volunteers to represent them and assist in the implementation of
the Project.
11.Arrange
community
development
leaders,
and with
their
identify
problens,
aspirations,
community
as
a
training
for
help conduct a
needs
the
baseline
identified
survey
and resources
pre-requisite for the formulation of
to
of
the
a
sound
Plan of Action.
12. Encounter
prioritise
the
with
neighbourhoods
needs
and decide on
the
survey
creative
fi ndi ngs
to
participatory-action
programmes called "mini-plans".
13.Encourage neighbourhoods to concentrate first on activities that
are within
their
reach
and ability
that
could give
them
participatroy pride, satisfaction and confidence.
14.Help
provide
an adequate
neighbourhoods to implement,
institutional
framework
for
the
monitor and evaluate the mini plan
of action.
15 .Monitor the progress
of the communities towards the objectives.
and the targets of the Project.
-8216.Keep the UBS Project officer infornnid.
impending
well in advance of
any
interference with or infringement of the Project work
which needs his intervention.
17. Act
as
liaison
between
the
oomnunity
and
the
project
conducive atmosphere in his/her conmunity and
encourage
administration in all development matters.
COMMUNITY VOLUNTEERS
Task
Create
all residents to participate actively and voluntarily in progranmes
designed to promote their physical, mental and social well-being on
a self-help basis.
Responsibilities
1. Acquaint
and update with concepts.
community
organisation.
naintain
healthy
strategies and methods
participation and
development,
relations with residents of the area
and
of
and
be
familiar with their needs, aspirations and susceptibilities.
2. Promote
initiatives
for community
action
to
solve
problems on self-help basis and develop community pride to
common
look
after itself without much external intervention.
3. Act
as a link between the community organizations/officials and
the residents in the provision and maintenance of Primary Health
Care facilities.
-83Duties
1. Visit
the
needs
and
neighbourhood regularly.
their
problems.
and aspirations and provide necessary advice.
assistance
guidance to
personal
the residents
hygiene.
improved
learn of
particularly
child-care
in matters
and
of
environmental
sanitation.
2. Attend
all
training
and orientation
programmes designed to
equip, augment and strengthen his/her capacity to liaise between
the agencies and the neighbourhood.
3. Utilise
local resources.
both people and material.
in health
education activities.
4. Collect child-related data of the neighbourhood and update
same
regularly.
5. Perform health oommunicator/educator functions in the field of
preventive
and promotive health and also general well-being
of
the oommunity through inter-personal and group discussions.
6. To arrange referral services for needy residents in consultation
with
the Community Organizer and officials of
other
relevant
Community
Organizer
agencies.
7. Ensure
atleast a weekly dialogue with the
and other Community Workers in the neighbourhood.
8. Organise
groups
for
family
health
programmes
including
immunization and health education and assist PHC workers/Project
Officers
to facilitate the execution of such programmes in the
-84-
neighbourhood.
9. Prepare lists of children for irrmunization work, and liaise with
the
Health Officers
in
the area to maintain atleast
a
90%
coverage of identified number at all times.
10.Help in the control of diseases.
10.1 Carry out health education activities, particularly for the
prevention of diarrhoea and warm infestation.
10.2 Assist mothers,
through demonstrations and talks, to
acquire skills to handle oral rehydration work
and
treatment of simple diarrhoea.
10.3 Assist municipal field assistants in night
programmes for Filaria control.
blood
filming
11.Health and Nutrition.
11.1 Encourage and promote breast feeding.
11.2 Educate mothers in the proper handling/use of growth charts
for self evaluation.
11.3 Assist PHC workers in nutrition intervention programmes by
involving mothers in nutrition demonstration programmes and
preparation of balanced diet.
12.Deploy simple audiovisual on health communication work.
13. Render first aid promptly to the needy through home services such
as dressing of wounds, treatment of simple ailments etc.
14 .Maintain and replenish stocks necessary to perform first aid and
other functions in the delivery of primary health servi ces.
FRAMEWORK OF DISTRICT UBS PLAN OF OPERATIONS
•j
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Annexure 5
FRAMEWORK OF
DISTRICT UBS PLAN OF OPERATIONS
(to be submitted by the District Collector for
the approval of the State Government)
document.
This
Development
sets
once
approved
by the
State Department
out the broad framework for UBS operations
Urban
in
the
urban areas of the approved district.
UBS operations in the district will be subject to the
laid
down in this document.
endorsement
by
parameters
Any reasonable deviations require
prior
the State Goverment in consultation with your
UNICEF
Zone Representative.
For
character
any major deviations that may tend to change the nature
of the programme and/or its physical or financial
the prior approval of the State and UNICEF, is a sine qua non.
and
targets,
-86-
TABIE 1
Town Population
TABLE 2
Problem Statement
TABLE 3
Sectoral financial Allocations
TABLE 4
Justification and Objectives
TABI£ 5
Plan of Operations Framework
TABIE 6
UBS Programme Budget
TABLE 7
Programme Monitoring
TABLE 8
Work Plan
Assignment of Responsibilities
-87-
TABLE - 1
TOWN POPULATION
★
Name of Town
Population
Class
1971
1981
Growth
rate
1971-81
PHASE I TOWNS (selected
for project initiation
during year... )
PHASE II TOWNS (selected
for project initiation
during year.... )
PHASE III TOWNS (selected
for project initiation
during year.... )
★
State whether NAC, Municipalities, Major Panchayat or Corporation.
Projects have to be initiated in all towns above 5000 pop. before
31 March 1988 as per the UNICEF/GOI agreement. Therefore, please
indicate
yearwise
distribution of towns for initiation of
project work.
-88TABLE - 2
SUMMARY OF PROBLEMS
affecting the urban areas of the District
%
Year of Data
Poverty
1.3*
% urban population living below
poverty line
Enployment
2.1
% unemployed (urban)
% marginally employed (urban)
Health
3.1
Infant mortality rate (urban)
3.2
% of children (3-1 yr.) not immunised
3.3
% urban child deaths due to:
Water related diseases
EPI diseases
Education
4.2
% Not enrolled for primary education
(urban)
Primary school dropout rate (urban)
*Inportant: The item nos. given below relate directly to the
nos. of the Situation Analysis done by you eerl ier.
item
-89-
4.3
% Not literate
Male:
Female:
Total (urban)
4.4
Urban children (2-5 years) mt
attending Balwadi/Anganwadis
Water, Sanitation & Shelter
% urban population:
5.1
Without access to safe water
5.2
Without access to sanitary latrine facilities
5.3
Living in slums and other
substandard dwellings.
-90-
Other major problems or issues not covered above. (Relate only
to the living conditions of and service-delivery to the
urban poor)
-91-
TABLE - 3
N3N-UBS FINANCIAL ALLOCATION FOR URBAN AREAS
(Current Budgets)
(in Rs.’000s)
year
allocation
Projected for
year
Urban Health
EPI/cold chain
Diarrhoea management
Health infrastructure
development in urban areas
Urban Water, sanitation &
Shelter
Water
Sanitation
Shelter
Urban Education
Primary school construction
Primary school maintenance
Mid-day meal programme
Social Welfare
Urban ICDS
TOTAL:
year
-92-
TABLE - 4
DISTRICT UBS PROGRAMME
1.
Justification:
State briefly reasons for selection of the district
2.
Specific objectives to be achieved during the Progranrre period
IMPORTANT
A.
Formulate
these objectives
on the basis of
analysis of the urban poor done earlier.
B.
Ensure
that the objectives correspond and contribute
achieving the overall objectives of the UBS Programme.
the
situation
to
-93-
TABLE - 5
PLAN OF OPERATIONS FRAMEWORK
(To be formulated to respond to the problem statement in Table 2)
A
B
C
PROBLEMS to be tackled by this
Plan of Operations
MAJOR ACTIVITIES proposed to tackle
the problem in Column A (please
number each activity)
PHYSICAL TARGETS for all towns
e.g.- Lack of parental aware
ness of disease preven
tion, nutrition etc.
and lack of town-level
health education staff.
e.g.l- Recruit and train voluntary
health guide each per every
slum household.
e.g.2000 voluntary health guides
year.... year.... year
400
year....
1000
600
year.... year
-94-
TABLE - 6
UBS PROGRAMME BUDGET
GOI/Municipal/UNICEF financial conmitments to the Programme are as follows:
Activity No. BUDGET year.... for first year’s implementation
from col. B
TOTAL
STATE
MUNICI UNICEF
GOI
on Table 5
PALITY
TOTAL
BUDGET year.... for next two years' operation
GDI
STATE
MUNICI
PALITY
UNICEF
TOTAL
-95TABLE - 7
PROGRAMME MONITORING & MANAGEMENT
Briefly explain how the Programme will be monitored and managed at the
district level.
Also give the composition of the District UBS
Coordination Canmittee.
-96-
TABLE - 8
WORK PLAN - year...
Assignment of major responsibilities
Activity
1. Discussion with towns selected
for project initiation in
year
2. Formation of town level UBS
Cells/training of full-time
UBS functionaries
3. Visits to project areas to
develop community rapport
4. Formation of Neighbourhoods
Development Committees
5. Training of Resident Community
Volunteers for each neighbour
hood
6. Benchmark survey of
neigh bourhoods
7. Finalisation of neighbourhood
development plans
8. Consultation with other
cpvernment agencies in towns
9. Tcwn level UBS programme
formulation workshops
10.Finalisation of Plans of Action
for each (First Phase) town
11. Submission of town plans to
District Collector
12.Approval from District Collector
13. Canmencement of Phase II of
town level projects
;--- ----
Action by Supervised Target date
by
for comple
tion
-97-
MAP OF THE DISTRICT INDICATING URBAN SETILEMENTS
-98STAFF REQUli<EMEN'I‘S
MB:
All UBS posts should conform to the appropriate post levels and
salary scales now existing in the State.
Post
Post level
Salary
Proposed
budget source
District Coordinator
Clerk
Driver
No.
Name of
town
Post
No./Year of appointment
year.... year....
1
Project Officer
Coimunity Organiser
2
Project Officer
Community Organiser
3
H
4
it
5
6
7
8
year....
URBAN BASIC SERVICES PROGRAMME
Analysis of Situation of the Urban Poor
and
District UBS Plan of Operation
District
State
ANALYSIS OF SITUATION
of the Urban Poor
(with special reference to children & women
of
DISTRICT:
STATE:
This
document should reflect the latest recorded status
of the District's urban areas and,
by the
therefore, must be filled
respective government departments dealing
with
the
sectoral services such as Health, Education and Water.
The
studied
UBS
in
Plan of Operations for the
the
context
of this
District
analysis
and
will
be
therefore,
special care needs to be taken to provide the latest reliable
data available with you.
PLAN OF OPERATION
-1011
PART 1 - DEMOGRAPHY
1.1
District Population
1971
District
Total
Urban
Total
Male
Fenale
Rural*
Total
1981
% Growth
rate
1971-81
Estimated
population
1991
Scheduled Caste Population Urban
Rural
Scheduled Tribe Population Urban
Rural
1
1.2
Data Sources: Census of India - Table No.
District Census Handbook
State Planning Department
2
District Population - 1981 : Agewise distribution
0-lyr.
2-5yrs.
6-9yrs. 10-14yrs.
15-55yrs
55 & above
Urban
Rural
Total
2
If 1981 Census data (age-wise)are not available, use the 1971
percentages to estimate the population in different age-groups.
*
Rural figures requested in this document are
comparison with urban sector.
for
purposes
of
PLAN OF OPERATION
1.3
-102-
3
Urban Poor Population
Population below poverty line Source of infor
%
Number
District (Total)
District (Urban)
3
Data Source:
Sixth Plan/Draft Seventh Plan
State Planning Department
mation or basis
for estimate
PLAN OF OPERATION
-103-
4
PART 2 - EMPIDYMENP & OTHER
2.1
Employment
No.employed
No. marginally
employed
No. unemployed Source of
information
District
Urban
4.
Possible Sources:
2.2
Urban Self-Employment
Census of India
National Sample Survey
Other District Studies
1981 or latest
available
Source of infor
mation
No. in Services (domesti c, loaders, sweepers,
etc.)
No. in Trades (leather
*ork, cottage industry,
vending, hawking)
No. in Transport
(Rickshaw pullers, car
ters, taxi drivers,etc.
2.3
Socio-economic Research/Training Institutions/
Establishments in the Districts
Institutes/establishments
Field of specialisa
tion
Type of research/
training involved in
PLAN OF OPERATION
-104-
PART 3
3.1
HEALTH
5
Mortality/Morbidity Rates
District (Urban)
Rate
1971
Source of
information
1981
Birth Rate/100 population
District
Urban
Rural
Death Rate/100 population
District
Urban
Rural
Infant Mortality Rate/1000
population (aged under
1 year)
District
Urban
Rural
Child Death Rate/100
population
District
Urban
Rural
Maternal Mortality/100
population
District
Urban
Rural
5
Possible Sources:
District Plan
Municipal records (Office of the
Registrar of Birth & Deaths)
Indian Council for Medical Research
-105-
PLAN OF OPERATION
3.2
Lnrnunisation and Prophylaxis
% Urban children
(under 2yrs.)
covered
1980-81 year
Source of
informa
tion
7th Plan
estimate for
coverage
*
Coverage of children
under 2 years by:
BCG
DPT
Polio
T.T. (for wmen)
Measles
No. of women given
Iron Folic Acid Tabs.
No. of children given
Iron Folic Acid Tabs.
No. of children given
Vitamin A
3.3
Major diseases causing death of children under 5 yrs.
(Give % against total child deaths)
Year
Cause
1.
Respiratory diseases
2.
Water-borne diseases:
Gastro-enteritis etc.
3.
Injuries/accidents
4.
EPI diseases
★
Source of
information
Fill in latest information available wherever year is not specified.
PLAN OF1 OPERATION
3.4
-106-
Other Health Programmes in Urban Areas
Town covered
Name of Programme
3.5
Name
Inputs provide
by the programme
No. of
people
reached
Health Infrastructure (Urban) - Latest Status
Infrastructure
Maintained by
Health depart Munici
pality
ment
Medical colleges
Hospitals (urban)
Primary/urban health centres
Dispensaries/sub centres
Family planning centres
Ayurvedic dispensaries
Allopathic dispensaries
Doctors
Vai ds
Nurses/Dais
Others
-107-
PIAN OF OPERATION
Department/Sector :
SITUATION ANALYSIS
Major problems, in your sector,
affecting the urban poor in
\our District.
Note:
Bottlenecks/oonstraints preventing
your Dept, from overcoming the
problems and raising the present
level of services.
This is a specimen format to be duplicated for each sector.
Proposals to overcome the prob
lems. (State the manner in
which your Dept, could tackle
the problem if resources are
available.)
PLAN OF OPERATION
-108PART 4 - EDUCATION
4.1
Primary Education Infrastructure
1971
1981
Total
Dist.
Urban Total
Dist.
7th Plan estimate
Urban Total
Dist.
Urban
No. of primary
schools
No. of teachers
No. of students
in '000s
Teacher/Pupil Ratio
No. of schools
having latrines
4.2
Primary School Enrolment/Dropout Rates
District
Enrolment in primary school
1980-81
No.
Enrolment % of 6-15
years population
Total District
Urban
Rural
Dropout Rate
Total District
Urban
Rural
Year
%
No.
%
Source of
information
PLAN OF OPERATION
4.3
-109-
Literacy Rates
1971
1981
Source of
information
Total Male Female Total Male Fanale
Literacy Rate
Total District
Urban
Rural
4.4
Pre-school Education (Urban)
Total
District
Urban
Source of
information
No. of Anganwadis (exclu
ding ICDS), Balwadis and
other pre-schools
No. attending the above
No. attending as a % of
2-5 years population
4.5
Enrolment in Adult Education Centres
1980-81
Year
* Source of
information
Total Male Female Total Male Fenale
Total District
Urban
Rural
/
PLAN OF OPERATION
4.6
-110-
Vocational Training Centres for
Non-School Going Children/Youth
No. of centres
Skills trained
No. attending
Source of
information
PLAN OF OPERATION
-111-
PART 5 - URBAN WATER SUPPLY, SANITATION AND SHELTER
5.1
Drinking Water Supply
Year
★
7th Plan
target
Source of
information
Year
★
7th Plan
targets
Source of
information
No. of Town with piped
water schemes.
Average piped water
supply per capita in
urban areas
% urban population having
access to:
Piped water
Handpunps
Open wells
% urban population having
individual household
water connections inc.
handpunps
No. trained handpump
caretakers in the urban
areas
5.2
Sanitation
% Urban population using:
Private latrines
Community latrines
Public latrines
Open space
-112-
PLAN OF OPERATION
5.3
Shelter (Urban Poor Only)
1980
District estimates of
urban population living:
Year..*
%
change
Source of
information
On pavements
In recognised slums
In unrecognised slums
In poor, dilapidated
houses
In resettlement
colonies
Total:
Total as a % of district
urban population
5.4
Water, Sanitation & Shelter Programmes in Urban Areas
Tcwn covered
Name of programme
Name
e
No. of people
reached
Inputs provided
by the programme
PLAN OF OPERATION
-113PART 6 - ailLD/MOTHER '^ELJ-ARE
6.1
ICDS Anganwadis
Town
No. of
Blocks
No. of
No. of
Anganwadis Teachers
No. ICDS
No. of
children blocks to be
added during
year............. *
i
6.2
Other regular activities conducted through the Anganwadis (e.g.
Nutrition Education/ChiId Care Education/Prophylaxis dis tribetion, etc.)
Town
Nature of
activities
No. of
anganwadis
Number reached
Mother
Children
r.
I
■
*1
.
I
FORMATS FOR NEIGHBOURHOOD BASELINE SURVEY
V
v
->
• I
r
>
> 1
Annexure 6
FORMAT TOR NEIGHBOURHOOD BASE LINE SURVEY
A.
Neighbourhood Identification No:
GENERAL INFORMATION
Name of Basti
Tcwn
District
Name of the house
hold head
Total occupancs
Male
No. of families
No. of children
0-lyr.
Female
2-5yrs. 6-15yrs.
Adults
Total
16 +
3.
4.
5.
B.
BIRIH
Number of births in past 12 months
S. No. Place of birth
1.
At home
2.
Centre
3.
Hospital
4.
Any other
Household 1
Household 2
Household 3
Household 4
Household 5
-115C.
MDRTALITY
Number of deaths in past 12 months.
S.
No.
Reason
0-1
1.
Respiratory
disorder
2.
Cholera/
Typhoid
3.
Accident/
Suicide
4.
Diarrhoea
5.
T.B.
6.
Measles
7.
Polio
8.
Tetanus
9.
Whooping
cough
10.
Diphtheria
Household 2
Household 1
2-5
6-15
15+
0-1
2-5
6-15
Household 3
15+
0-1
2-5
6-15
Household 4
15+
0-1
2-5
6-15
Household 5
15+
0-1
2-5
6-15
15+
-116-
S.
No.
Reason
0-1
1.
Premature
birth
2.
Old age
3.
While giving
birth to
child
4.
Any other
D.
MORBIDITY
2-5
6-15
15+
0-1
2-5
6-15
15+
0-1
2-5
6-15
Household 5
Household 4
Household 3
Household 2
Household 1
15+
0-1
2-5
6-15
15+
0-1
2-5
Number of children who suffered any of the following illnesses/diseases during last six months
S.No. Illness/disease
1.
Diarrhoea
2.
Tetanus
3.
Polio
4.
Whooping cough
5.
Diphptheria
6.
Measles
7.
Skin disease
8.
Malaria
Household 1
Household 2
Household 3
Household 4
Household 5
6-15
15+
-117D1SABILITY
dumber of children suffering from :
Household
S. NO.
1
0-5yrs 6-15yrs
1.
Physical disability
2.
Mental retardation
3.
Speech defect
4.
Visual impairment
5.
Hearing defects
E.
IMMUNISATION
Household 2
Household 3
Household 4
Household
0-5yrs 6-15yrs
0-5yrs 6-15yrs
0-5yrs 6-15yrs
0-5yrs 6-15yrs
Household 3
Household 4
Household 5
5
where were the children immunised ?
Household 1
S. No.
1.
Private doctor
2
MCH centre
3.
Anganwadi
4.
Camp
5.
School
6.
Hospital
7.
Not immunised
Household 2
-118Number of infants who have had following vaccinations
Household 1
S.No.
1.
B.C.G. (once)
2.
D.P.T. (thrice)
3.
Polio
4.
Tetanus (pregnant
Household 2
Household 3
Household 4
Household 5
Household 2
Household 3
Household 4
Household 5
(thrice)
m? diets)
F.
MwlCAL FACILITIES
where does the family go for treatment ?
Household 1
S.No.
1.
Dispensary
2.
Hospital
3.
Private
4.
Vaid
5.
Quack
-119-
Who helps in child deliveries ?
S.No.
1.
Hospital
2.
MCH Centre
3.
Private doctor
4.
Trained dai
5.
Experienced elder
G.
EDUCATION
S. No. Attendance
1.
School
2.
Creche
3.
Balwadi
4.
Arganwadi
Household 1
Household 2
Household 3
Household 4
Household 5
Household 1
Household 2
Household 3
Household 4
Household 5
-120-
DROPOUT
Household 1
S. No.
1.
Male
2.
Female
3.
Class
4.
Age
Reasons
Marriage
Illness
Job
Any other
Household 2
Household 3
Household 4
Household 5
-121-
H.
OCCU’PAIION
SI.
No.
1.
Labourer
a.
Skilled
b.
Unskilled
2.
Seasonal
Labourer
3.
Rickshaw puller/
scooter/taxi
driver
4.
Clerk/Peon
5.
Vendor / Hawker
6.
leaver
7.
Sell employed
8.
Sv^eper
9.
Domestic servant
10. watchman
11. Tailor
12. Unemployed
13. Any other
16 years and above
Household 1
Household 2
Household 3
Household 4
Household 5
Male
Male
Male
Male
Male
Female
Female
Female
Female
Female
-1226-15 years
Household 1
SI.
No. Occupation
1.
Labourer
a.
Skilled
b.
Unskilled
2.
Seasonal
Labourer
3.
Rickshaw puller/
scooter/ taxi
driver
4.
Clerk/Peon
Vendor/Hawker
6.
leaver
7.
Self employed
8.
Sweeper
9.
Domestic servant
10. watchman
11. Tailor
12. Unemployed
13. Any other
Mai e
Female
Household 2
Mai e
Fanale
Household 3
Male
Fanale
Household 4
Male
Female
Household 5
Male
Female
-123I.
SHELTER, WATER AND SANITATION
SI.
No.
1.
2.
Household 1
Shelter
a.
Pucca
b.
Kutcha
No. of Rooms
a.
one
b.
two
c.
three
Household 2
Household 3
Household 4
Household 5
-124-
SI. Source of
No. Drinking Water
1.
2.
Household 1
Household 2
Household 3
Household 4
Household 5
Household 1
Household 2
Household 3
Household 4
Household 5
Piped Water
a.
Individual
b.
Collective
Handpunp
a.
Individual
b.
Collective
3.
Wells/Ponds
4.
Any other
SI. Latrine
No. Facility
1.
Private latrine
2.
Carmunity latrine
3.
Public latrine
4.
Open space
-125J.
PROBLEMS AND NEEDS
What are the three major problems affecting your neighbourhood?
SI.
No.
Household 1
1.
Children's health
2.
Family health
3.
Water
4.
Sanitation
5.
Shelter
6.
Children's
education
7.
Jobs
8.
Recreation
facilities
9.
Roads
10. Drainage
11. Electricity
12. Any other
Household 2
Household 3
Household 4
Household 5
-126-
K.
OONPRIBUTIONS
In what way can you help the conrnunity in meeting these needs?
Household 1
SI.
No.
1.
Cash donation
2.
Providing labour
a.
Skilled
b.
Unskilled
3.
Give ideas/
suggestions
4.
Help supervise
the work
5.
Cooperate in
whatever
way possible
Household 2
Household 3
Household 4
Household 5
-127-
L.
COMMENTS BY IHE NEIGHBOURHOOD VOLUNTEER:
1.
Is the neighbourhood covered by any scheme aimed at improving the
conditions of its people?
2.
If yes, what is the scheme?
3.
Are the people of your neighbourhood satisfied with
4.
If no, why?
5.
Is there any Government agency working in your area
living
its work?
Yes/No
Yes/No
Yes/No
Name of the agency
there
any voluntary agency working
6.
Is
7.
If yes, what is its name and nature of vork?
in
your neighbourhood?
Yes/No
I
FORMATS FOR FORMULATION OF MINI PLAN
i
*
i
•i
Annexure 7
MINI PLAN
(Based on the Lists of Needs of the Neighbourhood)
FORMAIS FOR THE FORMULATION OF
MINI PLAN
Name of Basti
Identification No
Location of Basti
City/Town/NAC
District
-129-
MIN1 PLAN
PAKT
1.
1.1
I
GENERAL INFORMATION*
General Information
Year
Size of the neighbourhood
Number of houses
Number of families
Population
Total
Male
Female
Population in age-group of
0-1
years
2-5
years
6-15
years
16 and above
Number of births
Total
Male
Female
Number of deaths
Total
Infants
Children
Adults
*
Data in this proforma will be from the Base line Survey.
-130MINI PLAN
1.2
Biployment
Year
Male
Adults (over 15 yrs)
in the family:
Skilled labourer
Unskilled labourer
Seasonal labourer
Rickshaw Puller/Carter/
Scooter-Taxi Driver
Clerk/Peon
Vendor/Hawker
Sveeper
Danestic servant
Self employed
Unemployed
Total:
Fanale
-131-
MINI PLAN
2.
HEALTH, WATER SUPPLY AND SANITATION
Indicators
Year
Number
Immunisation coverage
(number)
B.C.G.
D.P.T.
Polio
Measles
T.T. (Wcmen)
Health infrastructure
MCH centre
PHC
Dispensary
Private clinics
Vaids/Hakims
Hospitals
Number of households
having access to:
Piped water supply
- Individual
- Collective
Handpunps
- Individual
- Collective
Wells/Ponds
Others
Number of houses having
Private latrines
Canmunity latrines
Public latrines
Open spaces
% of total
neigh bourhood
population
-132MINI PLAN
3.
EDUCATION PROFILE
Year
Indicator
Number
Number of children attending
Schools
Balwadis
Anganwadis
Number of adults attending
adult literacy classes
Total
Male
Fenale
% to total
population
age groups
6-15 years
-133-
MINI PLAN
4.
Indicator
Families living in:
Pucca structures
Kutcha structures
Families having
One room
Twd rooms
SHELTER PROFILE
Number
-134MINI PLAN
PART
II
Is the neighbourhood covered by any
scheme aimed at improving the living
condition of its people?
If yes, what is the scheme?
Since when has it been under operation?
Has it been effective? Give details.
If no, what are the reasons for its
ineffectiveness?
Yes/No
-135MINI PLAN
PART
III
SITUATIONAL ANALYSIS
Major problems affecting
the urban poor in the
neighbourhood
Proposals to overcome
the problems
-136MINI PLAN
PART
Activities and
projects to tackle
the problems
IV
Physical targets
for the neighbourhood
year
Costs
year.
FORMATS FOR FORMULATION OF PLAN OF ACTION
f.
J
!
i
■
7
I
Annexure - 8
PLAN OF ACTION
1
FORMATS FOR THE FORMULATION OF PLAN OF ACTION
City/Tcwn/NAC
District
/
Date of Submission
Approved by
Date
2
1
!
£
■A
-138-
PIAN OF ACTION
F
PART I
SOCIO ECONOMIC PROFILE
DEMOGRAPHIC AND ECONOMIC PROFILE OF THE TOWN
1.1 Town Population
1981
1971
Population
% Change
Total
Male
Female
1.2
Town Population: Age wise Distribution
1981
Percent of population in
age-group
Number
I
% to total population
0-4 Years
5-9 Years
10-14 Years
15-29 Years
I
30-59 Years
1.3 Mortality Rates
Male
Birth Rate/1000 population
Death Rate/1000 population
Infant Mortality Rate/1000
population (aged under lyr.)
I
Child Mortality Rate/1000
population (1-4 Yrs.)
1981
1971
Mortality Rates
|
Female
Male
Fanale
PLAN OF ACTION
-139-
1.4 Employment
No. Employed
No. Marginally
employed
No. Unemployed
Source of
information
Male
Female
2.2 Urban Self-Employment
1981 or latest
available
Source of information
No. in Services (domestic,
loaders, sweepers, etc.)
No. in Trades (Leather work,
Cottage industry, vending,
hawking)
No. in Transport (Rickshaw
pullers, carters, taxi
drivers, etc.)
1.6 Urban Poor Population
Estimates of population living
below the poverty line
Period
Number
Sixth Plan estimates
1984-85
% to total population
PLAN OF ACTION
-140-
1.7 Biployment (Urban Poor Area)*
Year
Male
Finale
Adults (over 15 yrs.) in the
family:
Labourer in construction,
factory, restaurant, homes,
etc.
Seasonal labour
Farmer
Rickshaw Puller/Carter/
Scooter-Taxi Driver
Clerk/Peons
Vendor/Hawker
Self employed
Unemployed
Total
Fill in this information from column 1.2 of the Mini Plans.
PLAN OF ACTION
-141-
1.8 Slum Population*
Population Year
(Estimates)
Recognised Slums/Bastis
Number
% of total population
1
2
3
4
5
6
7
8
9
10
Total
★
Fill in this information from column 1.1 of the Mini Plans.
PLAN OF ACTION
-142-
Part II
2. HEALTH, WATER SUPPLY AND SANITATION (Town)
2.1 Inmunization
1980-81
Year
Immunization coverage %
of children under 2 yrs.
B.C.G.
D.P.T.
Polio
T.T. (for wmen)
Measles
2.2 Health Infrastructure
Maintained by
State
Hospitals (Urban)
Primary Health Centres
Dispensaries
Family Planning Centres
Ayurvedic Dispensaries
Allopathic Dispensaries
Doctors
Para Medics
Nurses/Dais
Local Body
Private
PLAN OF A2TION
2.3
-143-
Water Supply
Year
7th Plan Targets
(a) Average drinking water
supply per capita
(b) Percent of population
having access to:
i.
ii.
iii.
iv.
Piped water supply
hand punps
open wells/ponds etc
others (specify)
2.4 Sanitation
Year
Percent of population using:
(a) Private latrines
(b) Canmunity latrines
(c) Public latrines
(d) Open spaces
7th Plan Targets
-144-
PLAN OF ACTION
2.5 Inmunisation Coverage % (Urban Poor)*
Year
By Slums/Bastis
BCG
DPT
Polio
TT for xxnen
Measles
1
2
3
4
5
6
7
8
9
10
★
Calculate % on the basis of data in Mini Plans Section 2.
4
PLAN OF ACTION
-145-
2.6 Water Supply (Urban Poor)*
% houses having access to
By
Slums/Bastis
Piped water
supply
Hand pumps
Year
Wells/ Other
ponds
(specify
Indivi Collec Indivi Collec
tive
dual
tive
dual
1
2
3
4
5
6
7
8
9
10
*
Calculate % on the basis of data in Mini Plans Section 2.
PLAN OF ACTION
-146-
2.7 Sanitation (Urban Poor)*
% houses having access to
By Slums/Bastis
Private latrines
Community
latrines
Year
Public latrines
1
2
3
4
5
6
7
8
9
10
★
Calculate % on the basis of data in Mini Plans Section 2.
Open space
-147-
PLAN OF ACTION
3.
Education (Tcwn)
3.1 Literacy Rates
Literacy Rate
% growth rates
1981
1971
Total
Male
Feonale
3.2 Primary School Enrolment/Dropout Rates
Enrolment % of 6-14
Years Population
1971
1981
% growth rates
1981
% growth rates
Total
Male
Female
3.3 Enrolment in Adult Education Centres
Enrolment % of 15 and
Above Age Group Population
Total
Male
Female
1971
-148-
PLAN OF ACTION
3.4 Education Profile (Urban Poor)*
By
Slums/Bastis
Enrolment in pre school as
% of population 2-6 yrs.
Male
Female
Enrolment in primary
schools as % of popu
lation in 6-15 years
Male
Female
1
2
3
4
5
6
7
8
9
10
Calculate % on the basis of data in Mini Plans Section 3.
Enrolment in adult
education centres
Male
Female
PLAN OF ACTION
-149-
4. Shelter Profile *
Slums/Bastis
No. of families living in
Pucca
houses
Katcha
houses
Families having
Twd More than
One
room rooms two rooms
1
2
3
4
5
6
7
8
9
10
*
Fill in this information from section 4 of the Mini Plans.
-150-
PLAN OF ACTION
PART III
5. CHILD/MOTHER WELFARE
5.1
ICDS Anganwadis
Town
No. of
Blocks
No. of
Anganwadis
No. of
Teachers
No. of
Children
No. ICDS
Blocks to be
added during
7th Plan
5.2 Other regular activities conducted through the Anganwadi (e.g. Nutri
tion Education/ChiId Care Education/Prophylaxis distribution, etc.)
Town
Nature of
Activities
No. of
Anganwadis
Number reached
Mother
Children
PLAN OF ACTION
-151-
PART IV
Situational Analysis
Major problems affecting
the urban poor in the
ne i gh bourhood
Proposals to overcome the problems
PLAN OF ACTION
-152-
UBS PROGRAMME FOR THE TOWN
Specific objectives to be achieved during the Prograime Period
Inportant
A.
Formulate these objectives on the basis of the Situational Analysis
of the Urban Poor done earlier.
B.
Ensure that the objectives correspond and contribute to
the objectives of the district UBS Plan of Operations.
achieving
PLAN OF ACTION
-153-
PLAN OF ACTION
(To be formulated to respond to the problems statement in Part III)
(A)
PROBLEMS to be tackled by this
Plan of Action
e.g. - Lack of parental awareness of
disease prevention, nutrition
etc. and lack of health edu
cation staff.
(B)
MAJOR ACTIVITIES proposed to
tackle the problem in Column (A)
(please number each activity)
e.g.l - Recruit and train Volun
tary Health Guide each
per every slum household.
(C)
PHYSICAL TARGETS for all Bastis
e.g. 2000 Voluntary Health Guides
Year
Year
Year....
PLAN OF ACTION
-154PROGRAMME MONITORING AND MANAGEMENT
Briefly explain how the programme will be monitored and managed at the
Tcwn Level. Also give the oonposition of the Project Review Caimittee.
PIAN OF ACTION
-155-
MAP OF THE TOWN INDICATING URBAN POOR SETTLEMENTS
>
FORMATS FOR MONITORING UBS
I
Annexure 9
FORMATS FOR MONITORING UBS*
Part I
Date:
Basti:
Tcwn:
District:
State:
1. State two or three major
i J
achievements resulting from the conduct
of the activities listed”in Part II of this form:
2. What problems, if any, did you encounter during this month that
prevented you from completing the task planned for the period?
3. Which directions/guidance/decisions from the Project Management
Caimittee wuld help you avoid recurrence of the above mentioned
constraints (see question 1)?
i
4. What ,are the major activities scheduled for next month? Also give
the expected outcome.
★
This proforma will be duplicated to cover Monitoring Reports of
State Director (UD), District Coordinator, Project Officer and
Ccmmunity Organiser.
-157-
ACTIVITIES PLANNED
EXPECTED OUTCOME
-158-
Part II
Date:
CHILD SURVIVAL & DEVELOPMENT
IMMUNIZATION
1st dose
2nd dose
3rd dose
YEAR’S
TAJCGET
ACHIEVED
THIS MDNIH
CUMULATIVE
THIS YEAR
Children (under 1 year)
-BCG
-DPT
-MEASLES
-TT for pregnant wxnen
OTHER CSD ACTIVITIES
1. # Growth charts introduced
2. # Adults educated in:
2.1 Growth Monitoring
2.2 Hone based Diarrhoea
Management (ORT)
2.3 Family Spacing
2.4 Nutrition & Food
Preparation
2.5 Administering First Aid
3. Audio-visual-cum-health
discussions
3.1 Sessions held in Bastis
3.2 Participants
Contd
-159-
4. Health education
4.1 Sessions held in Bastis
4.2 Participants
5. # Dais trained
6. # First Aid posts:
6.1 Newly opened this month
6.2 Total functioning this
month
7. # Children medically checked
and followed up
(by project)
7.1 in Anganwadis/Balwadis/
Creches
7.2 in Primary Schools
8. # Balwadi children receiving
food supplementation
through SNP
LEARNING OPPORTUNITIES
FOR WOMEN AND CHILDREN
OTHER CSD ACTIVITIES
YEAR'S
TARGET
ACHIEVED
CUMULATIVE
THIS MDNTH THIS YEAR
9. # Preschools:
9.1 Started this month
9.2 Total functioning
this month
9.3 Total children
attending this month
Contd
-160-
10.# Literacy centres:
10.1 Started this month
10.2 Total functioning
this month
10.3 Participants this
month:
- Wanen
- Children
- Others
11.# Wanen trained this
month in income
generating activities
(state types of
activities):
11.1 Wanen earning for
first time this month
due to new skills
11.2 Wanen receiving
income generation
loans this month
11.3 Total amount (Rs.) of
loans released this
month to wmen's groups
for income generation
activities:
- From banks
- From UBS projects
Contd
-161-
- Other Govt, budget
through
- UBS intervention
Total:
11.4 Total amount of loans
repaid this month
WATER & SANITATION
ACTIVITIES
YEAR'S
'TARGET
12.# Hand punps installed in
12.1 Ccrnmunity
12.2 Balwadis
12.3 Anganwadis (ICDS)
12.4 Primary Schools
13.# Standposts constructed
14.# Caretakers trained
15.# Masons trained
16.# Punps repaired this month
17.# Wells renovated and made safe
18.# Latrines constructed in:
18.1 Households
18.2 Carmunities
18.3 Balwadis
18.4 Anganwadis (ICDS)
18.5 Primary Schools
ACHIEVED
THIS MONTH
CUMULATIVE
THIS YEAR
-162-
19.# Latrines converted to
water seal
20. # Sanitation education
camps held
21.# Participants in camps
22.# Snokeless chulas installed
23.# Ventilators installed
COMMUNITY ORGANISATION
24. # Basti Conmittees formed
25.# Basti meetings held
26.# Volunteers joined
27.# Trained:
27.1 Volunteers
27.2 UBS staff
27.3 Non UBS Govt, staff
27.4 NGO workers
I certify that the above statement conforms to
records kept in our office for audit purposes.
Date:
Designation
Name of official
Signature
the accounts
and
-163-
QUARTERLY FINANCIAL STATEMENT
(Please submit this statement on or before 20th January, April
July & October of every year)
Part III
QUARTER
Tcwn:
District:
YEAR
State:
SECTION I-FUNDS AVAILABLE THIS QUARTER
GOI
STATE MUNICIPAL
GDVT.
NGOs
CCmUNITY
UNICEF
TOTAL
REMARKS
MUNICIPAL
GDVT.
NGOs
COt^lUNITY
UNICEF
TOTAL
REMARKS
A. ALLOCATION FOR THE YEAR
B. BALANCE BROUGHT FORWARD
FROM LAST QUARTER
C. FUNDS RECEIVED THIS QUARTER
D. TOTAL AVAILABLE FOR THIS
QUARTER (B.C)
SECTION II-EXPENDITURE THIS QUARTER
ACTIVITIES
I
CHILD SURVIVAL DEVELOPMENT
(CSD) ACTIVITIES (including)
immunisation, growth charts,
diarrhoea (ranagement)
Family planning education
Health & nutrition education
SUB TOTAL:
GOI
STATE
-164-
GOI
ACTIVITIES
II. LEARNING OPPORTUNITIES FOR
WOMEN AND CHILDREN
Pre-schools, school health,
literacy classes for
dropouts, etc.
Economic activities for
women and women's education/
training.
SUB TOTAL:
III.WATER SUPPLY & SANITATION
Sanitation (inc. school
latrines, smokeless chulas,
ventilators, etc.).
Caretaker & sanitation
education
SUB TOTAL:
IV. COMMUNITY ORGANISATION
Funds to support conwunity
initiatives
Volunteers training &
conmunity education
SUB TOTAL:
STATE MUNICIPAL
GOVI.
NGOs
COMMUNITY
UNICEF
TOTAL
EXP PER
QUARTER
REMARKS
-165-
ACTIVITIES
V.
GOI
STATE MUNICIPAL
GOVT.
NGOs
COMMUNITY
UNICEF
TOTAL
EXP PER
QUARTER
REMARKS
PROJECT STAFF
Sal ar i es/tr ai ni ng
Travel/transport of
project staff
SUB TOTAL:
TOTAL EXPENDITURE FOR THE
QUARTER (I+II+III+IV+V)
r
Balance funds c/f to next
quarter (DE)
Estimated funds required
for the next quarter
I certify that the above statement conforms to the accounts and records kept in our office for audit
Date
Name of official
Designation
purposes.
Signature.
DISTRIBUTION (Please tick off)
FROM TOWN LEVEL
FROM DISTRICT LEVEL
fROM STATE LEVEL
TO DISTRICT COORDINATOR
through Chief Executive
IO STATE DIRECTOR (UD)
through District Collector
TO JT. SECRETARY (UD) GOI
through State Secretary
COPY IO UNICEF ZONE OFFICE
COPY IO UNICEF ZONE OFFICE
COPY IO UNICEF ZONE OFFICE
- Media
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